Job Title: Administrative Secretary
Organisation: Uganda Kolping
Society (UKS)
Society (UKS)
Duty Station: Hoima, Uganda
Reports to: Managing
Director
Director
About US:
The Uganda Kolping Society (UKS) is a Catholic Social Action
Organisation which is part of the International Kolping Society (IKS), based in
Cologne Germany and founded by Fr. Adolph Kolping. It is a worldwide network of
Kolping families organised variably at Local, Regional and International
levels. Uganda Kolping Society owns Companies of Kolping Microfinance (U) LTD
and Kolping Holdings (U) Ltd.
Organisation which is part of the International Kolping Society (IKS), based in
Cologne Germany and founded by Fr. Adolph Kolping. It is a worldwide network of
Kolping families organised variably at Local, Regional and International
levels. Uganda Kolping Society owns Companies of Kolping Microfinance (U) LTD
and Kolping Holdings (U) Ltd.
Key Duties and
Responsibilities:
Responsibilities:
·
Manage the secretariat
Manage the secretariat
·
Act as the Personal Assistant to the Managing
Director
Act as the Personal Assistant to the Managing
Director
·
Guide on Human Resource Management matters and
facilitate personnel in managing the welfare of staff in the Organization.
Guide on Human Resource Management matters and
facilitate personnel in managing the welfare of staff in the Organization.
·
Tasked with managing in liaison with the finance
department the administration of the payroll and staffing control system; i.e.
prepare the payroll and get it approved by the Executive Director
Tasked with managing in liaison with the finance
department the administration of the payroll and staffing control system; i.e.
prepare the payroll and get it approved by the Executive Director
·
Conduct recruitment and other appointments in
conjunction with the relevant Organization’s appointing authority.
Conduct recruitment and other appointments in
conjunction with the relevant Organization’s appointing authority.
·
Tasked with preparing/processing submissions for
appointment, confirmation, discipline, terminal benefits, transfer and exit of
staff
Tasked with preparing/processing submissions for
appointment, confirmation, discipline, terminal benefits, transfer and exit of
staff
·
Supervising the up – to – date, safe custody and
management of Human Resources and other relevant records e.g. maintain
personnel inventory and personal files for employees of UKS
Supervising the up – to – date, safe custody and
management of Human Resources and other relevant records e.g. maintain
personnel inventory and personal files for employees of UKS
·
Carry out staff appraisals for purposes of
rewards like promotions training and better pay of staff.
Carry out staff appraisals for purposes of
rewards like promotions training and better pay of staff.
·
Carry out the functions of staff discipline
Carry out the functions of staff discipline
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold an Honors
degree in Business Administration, Development Studies, Social Sciences, Public
Administration or its equivalent from a recognized Institution.
The applicant should preferably hold an Honors
degree in Business Administration, Development Studies, Social Sciences, Public
Administration or its equivalent from a recognized Institution.
·
Excellent interpersonal, communication,
leadership skills and capable of working with others; with ability to
effectively coach and develop subordinates
Excellent interpersonal, communication,
leadership skills and capable of working with others; with ability to
effectively coach and develop subordinates
·
Officer of high caliber, dedication and
integrity
Officer of high caliber, dedication and
integrity
·
Capacity to meet tight deadlines with efficiency
Capacity to meet tight deadlines with efficiency
·
Age: – 28 – 40 years.
Age: – 28 – 40 years.
How to Apply:
All suitably qualified and interested candidates should fill in
application forms, download here and send them
alongside copies of your academic certificates, a detailed CV, three referees
(with written recommendations) one of whom should be a priest and day time
telephone contact addressed to:
application forms, download here and send them
alongside copies of your academic certificates, a detailed CV, three referees
(with written recommendations) one of whom should be a priest and day time
telephone contact addressed to:
The Human Resource Officer,
Uganda Kolping Society,
P. O. Box 76, Hoima. Uganda
Deadline: 17th November 2017 by 5.00pm
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