Administrative Secretary Job Opportunities – Uganda Kolping Society (UKS)

Organisation: Uganda Kolping
Society (UKS)
Duty Station:  Hoima, Uganda
Reports to: Managing
About US:
The Uganda Kolping Society (UKS) is a Catholic Social Action
Organisation which is part of the International Kolping Society (IKS), based in
Cologne Germany and founded by Fr. Adolph Kolping. It is a worldwide network of
Kolping families organised variably at Local, Regional and International
levels. Uganda Kolping Society owns Companies of Kolping Microfinance (U) LTD
and Kolping Holdings (U) Ltd.
Key Duties and
Manage the secretariat
Act as the Personal Assistant to the Managing
Guide on Human Resource Management matters and
facilitate personnel in managing the welfare of staff in the Organization.
Tasked with managing in liaison with the finance
department the administration of the payroll and staffing control system; i.e.
prepare the payroll and get it approved by the Executive Director
Conduct recruitment and other appointments in
conjunction with the relevant Organization’s appointing authority.
Tasked with preparing/processing submissions for
appointment, confirmation, discipline, terminal benefits, transfer and exit of
Supervising the up – to – date, safe custody and
management of Human Resources and other relevant records e.g. maintain
personnel inventory and personal files for employees of UKS
Carry out staff appraisals for purposes of
rewards like promotions training and better pay of staff.
Carry out the functions of staff discipline

Qualifications, Skills and
The applicant should preferably hold an Honors
degree in Business Administration, Development Studies, Social Sciences, Public
Administration or its equivalent from a recognized Institution.
Excellent interpersonal, communication,
leadership skills and capable of working with others; with ability to
effectively coach and develop subordinates
Officer of high caliber, dedication and
Capacity to meet tight deadlines with efficiency
Age: – 28 – 40 years.
How to Apply:
All suitably qualified and interested candidates should fill in
application forms, download here and send them
alongside copies of your academic certificates, a detailed CV, three referees
(with written recommendations) one of whom should be a priest and day time
telephone contact addressed to:
The Human Resource Officer,
Uganda Kolping Society,
P. O. Box 76, Hoima. Uganda
Deadline: 17th November 2017 by 5.00pm
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