Job Title: Administrative Officer
Organisation: National
Planning Authority (NPA)
Planning Authority (NPA)
Duty Station: Kampala, Uganda
Ref No: NPA/ADV/03/2017
Reports to: Senior
Administrative Officer
Administrative Officer
About US:
The National Planning Authority (NPA) was established by an Act of
Parliament No.15 of 2002 in compliance with article 125 of the Constitution of
the Republic of Uganda (1995). Accordingly NPA is the principal statutory
agency responsible for the management of national and decentralized development
planning in Uganda. The primary function of the Authority is to produce
comprehensive and integrated development plans for the country elaborated in
terms of the perspective Vision, Long and Medium-term Plans.
Parliament No.15 of 2002 in compliance with article 125 of the Constitution of
the Republic of Uganda (1995). Accordingly NPA is the principal statutory
agency responsible for the management of national and decentralized development
planning in Uganda. The primary function of the Authority is to produce
comprehensive and integrated development plans for the country elaborated in
terms of the perspective Vision, Long and Medium-term Plans.
Job Summary: The
Administrative Officer will assist the Department of Human Resource and
Administration in coordinating administrative, logistical and Travel activities
of the NPA
Administrative Officer will assist the Department of Human Resource and
Administration in coordinating administrative, logistical and Travel activities
of the NPA
Key Duties and Responsibilities:
·
Tasked
with maintaining Authority premises, furniture, equipment, generator and
vehicles
Tasked
with maintaining Authority premises, furniture, equipment, generator and
vehicles
·
Assist
in the Distribution of office equipment and furniture
Assist
in the Distribution of office equipment and furniture
·
Ensure
collection and filing of the Authority’s utility bills
Ensure
collection and filing of the Authority’s utility bills
·
Ensure
onsite inspection of vehicles under servicing or repairs
Ensure
onsite inspection of vehicles under servicing or repairs
·
Participate
in the management of the authority’s fuel on assignment
Participate
in the management of the authority’s fuel on assignment
·
Ensuring
that airtime and telephone bills are prepaid for operational efficiency and
effectiveness
Ensuring
that airtime and telephone bills are prepaid for operational efficiency and
effectiveness
·
Participate
in the preparation and monitoring use of departmental work plans and
operational budgets;
Participate
in the preparation and monitoring use of departmental work plans and
operational budgets;
·
Records,
compiles, and distributes minutes of meetings;
Records,
compiles, and distributes minutes of meetings;
·
Assist
in the acquisition of visas and foreign travels, coordinates and arranges
external travel
Assist
in the acquisition of visas and foreign travels, coordinates and arranges
external travel
·
Receive
a copy of travel approvals from any of the following offices: –
Chairperson, Executive Director and or PDU
Receive
a copy of travel approvals from any of the following offices: –
Chairperson, Executive Director and or PDU
·
Receive
copies of bookings from the Procurement and Disposal Unit (Response For
Quotation- RFQ
Receive
copies of bookings from the Procurement and Disposal Unit (Response For
Quotation- RFQ
·
Receive
the approved travel evaluation reports from PDU and Submit requests of
payments for the respective travels
Receive
the approved travel evaluation reports from PDU and Submit requests of
payments for the respective travels
·
Keep
copies of records paid air tickets obtained from PDU and the Department of
Finance and Accounts
Keep
copies of records paid air tickets obtained from PDU and the Department of
Finance and Accounts
·
Follow
up, receive copies of signed back to office reports submitted to ED
Follow
up, receive copies of signed back to office reports submitted to ED
·
Follow
up on accountabilities for submitted to the ED and file copies
Follow
up on accountabilities for submitted to the ED and file copies
·
Receive
and file copies of boarding passes
Receive
and file copies of boarding passes
·
Compile
and submit monthly reports on official travels undertaken or not by the
Executive Board Members, Management and Staff. Copies be availed to Executive
Director, PDU, Manager HR and Administration
Compile
and submit monthly reports on official travels undertaken or not by the
Executive Board Members, Management and Staff. Copies be availed to Executive
Director, PDU, Manager HR and Administration
·
In
the absence of or with the SAO, and or AAO process official VISAs
In
the absence of or with the SAO, and or AAO process official VISAs
·
Perform
any other related duties as assigned by the responsible officer (s)
Qualifications
Perform
any other related duties as assigned by the responsible officer (s)
Qualifications
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the National Planning
Authority (NPA) Administrative Officer job opportunity should hold a Master’s degree any of the following
fields is a must; in Master of Business Administration (MBA), relevant
Masters in Management i.e General Management, Public Administration and
Management, Development Studies, Organizational Development.
The ideal candidate for the National Planning
Authority (NPA) Administrative Officer job opportunity should hold a Master’s degree any of the following
fields is a must; in Master of Business Administration (MBA), relevant
Masters in Management i.e General Management, Public Administration and
Management, Development Studies, Organizational Development.
·
Hons
Degree in Social Sciences, SWASA, or related but relevant area
Hons
Degree in Social Sciences, SWASA, or related but relevant area
·
A
certificate in Administrative Law is a must.
A
certificate in Administrative Law is a must.
·
Other
Post-Graduate qualification in relevant field will be taken as additional
advantage.
Other
Post-Graduate qualification in relevant field will be taken as additional
advantage.
·
Membership
to a professional body will be considered as an advantage
Membership
to a professional body will be considered as an advantage
·
At
least five years of exposure, experience and substantive knowledge in
administration, in a reputable development-oriented institution/organization
involving management and administration of cross-functional activities
At
least five years of exposure, experience and substantive knowledge in
administration, in a reputable development-oriented institution/organization
involving management and administration of cross-functional activities
·
Demonstrated
and varied experience and substantive knowledge in applying policies related to
administration and management, Transport or fleet Management, and Utilities.
Demonstrated
and varied experience and substantive knowledge in applying policies related to
administration and management, Transport or fleet Management, and Utilities.
·
Experience
Government Systems, operations, budgeting, accountability mechanism, and
reporting and coordination mechanisms a requirement.
Experience
Government Systems, operations, budgeting, accountability mechanism, and
reporting and coordination mechanisms a requirement.
·
Experience
in contract management, transport management, handling motor vehicle repairs,
coordination of maintenance of office buildings will be considered.
Experience
in contract management, transport management, handling motor vehicle repairs,
coordination of maintenance of office buildings will be considered.
·
Other attributes:
Other attributes:
·
Industrious
and self-driven
Industrious
and self-driven
·
Ready
to work long hours
Ready
to work long hours
·
Track
record of high Integrity
Track
record of high Integrity
·
Computer
literacy
Computer
literacy
·
Strong
interpersonal and communication skills
Strong
interpersonal and communication skills
·
Must
be result oriented
Must
be result oriented
·
Strong
team player with leadership skills
Strong
team player with leadership skills
·
Age: Between 25- 45 years
Age: Between 25- 45 years
How to Apply:
All suitably qualified and interested candidates should send two sets
of applications with detailed curriculum vitae clear phone and email contacts,
photocopies of academic and professional certificates and transcripts should be
directed to: The Executive Director, National Planning Authority, P.O. Box
21434 Kampala Uganda; Planning – House Plot 17B Clement Hill Road.
of applications with detailed curriculum vitae clear phone and email contacts,
photocopies of academic and professional certificates and transcripts should be
directed to: The Executive Director, National Planning Authority, P.O. Box
21434 Kampala Uganda; Planning – House Plot 17B Clement Hill Road.
Note:
·
The preferred method of applications delivery is
physical delivery through the NPA Front Desk / Reception. However, postal
applications are also allowed provided they are received before the deadline
indicated below
The preferred method of applications delivery is
physical delivery through the NPA Front Desk / Reception. However, postal
applications are also allowed provided they are received before the deadline
indicated below
·
Shortlisted candidates shall be notified through
their email addresses and phone contacts indicated on the application or CV.
Shortlisted candidates shall be notified through
their email addresses and phone contacts indicated on the application or CV.
Deadline: Thursday 21st
December, 2017 by 16:55 hours.
December, 2017 by 16:55 hours.
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