Job Title: Administration
Manager
Manager
Organisation:
Welthungerhilfe (WHH)
Welthungerhilfe (WHH)
Project Name: RIAS –
Strengthen Resilience through Infrastructure, Agriculture and Skills
Strengthen Resilience through Infrastructure, Agriculture and Skills
Duty Station: Uganda
Reports to: Project Manager
About US:
Welthungerhilfe (WHH), founded in 1962, is today one of the biggest
Non-Governmental Aid and development agencies in Germany. We campaign against
worldwide hunger and for sustainable food and nutrition security by promoting
site-appropriate farming, establishing access to clean water, sanitation and
hygiene, improving healthcare and education for people living in rural areas as
well as promoting skills development for youth.
Non-Governmental Aid and development agencies in Germany. We campaign against
worldwide hunger and for sustainable food and nutrition security by promoting
site-appropriate farming, establishing access to clean water, sanitation and
hygiene, improving healthcare and education for people living in rural areas as
well as promoting skills development for youth.
About RIAS:
Welthungerhilfe is implementing a long-term project “RIAS – Strengthen
Resilience through Infrastructure, Agriculture and Skills” in Arua, Adjumani
and Yumbe District possibly until end of 2019. The project aims to improve
the livelihood of refugees and local host communities in the settlement areas.
Resilience through Infrastructure, Agriculture and Skills” in Arua, Adjumani
and Yumbe District possibly until end of 2019. The project aims to improve
the livelihood of refugees and local host communities in the settlement areas.
Key Duties and
Responsibilities:
Responsibilities:
Support the management in the efficient operations of the project:
·
Provide support in related procurement,
logistics and fleet management
Provide support in related procurement,
logistics and fleet management
·
Coordinate procurement to the specified
guideline
Coordinate procurement to the specified
guideline
·
In charge of administrative and logistic
arrangements of project activities
In charge of administrative and logistic
arrangements of project activities
·
The jobholder will facilitate information
exchange between the project, work partners and other institutions
The jobholder will facilitate information
exchange between the project, work partners and other institutions
·
Schedule the project support staffs’ duty (e.g.
allocating vehicles to drivers)
Schedule the project support staffs’ duty (e.g.
allocating vehicles to drivers)
·
Manage stock list and inventory of the
organization
Manage stock list and inventory of the
organization
·
Ensure the working of computer software and
hardware
Ensure the working of computer software and
hardware
Human Resource Issues:
·
Support the management in personnel management
duties (recruitment and appraisal of staff, development of job j descriptions,
ToR’s)
Support the management in personnel management
duties (recruitment and appraisal of staff, development of job j descriptions,
ToR’s)
·
Ensure compliance of the organization rules and
regulation and requirements
Ensure compliance of the organization rules and
regulation and requirements
·
Manage employment and consultant contracts
addendum to contract and job descriptions
Manage employment and consultant contracts
addendum to contract and job descriptions
·
Maintain and control the annual leave record
Maintain and control the annual leave record
·
Monitor the project/program finances and arrange
for payments
Monitor the project/program finances and arrange
for payments
·
Provide support in project (annual/monthly)
financial planning
Provide support in project (annual/monthly)
financial planning
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate must hold a university
degree in Business Administration or related field
The ideal candidate must hold a university
degree in Business Administration or related field
·
At least three years’ experience in similar
management position with international NGO’s
At least three years’ experience in similar
management position with international NGO’s
·
Excellent organizational skills with ability to
prioritize work with close attention to details even under pressure of
deadlines
Excellent organizational skills with ability to
prioritize work with close attention to details even under pressure of
deadlines
·
Excellent leadership skills with the ability to
manage and supervise office staff
Excellent leadership skills with the ability to
manage and supervise office staff
·
Ability to resolve problems
Ability to resolve problems
·
Excellent oral and written English
Excellent oral and written English
·
Excellent computer skills (Excel and Word)
Excellent computer skills (Excel and Word)
How to Apply:
All suitably qualified and interested applicants should send their
applications with a detailed CV contact details including telephone numbers of
reference persons (max. 3 pages) and a one page motivation letter by email to [email protected]
or deliver hard copies in an envelope to Welthungerhilfe Country Office,
Mawanga Village, Munyonyo, Kampala, or Arua Office.
applications with a detailed CV contact details including telephone numbers of
reference persons (max. 3 pages) and a one page motivation letter by email to [email protected]
or deliver hard copies in an envelope to Welthungerhilfe Country Office,
Mawanga Village, Munyonyo, Kampala, or Arua Office.
Deadline: 13th
November 2017 by 4:00pm
November 2017 by 4:00pm
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