Job Title: Academic Registrar
Organisation: Uganda
Institute of Information and Communications Technology (UICT)
Institute of Information and Communications Technology (UICT)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Deputy Principal
About US:
Uganda Institute of Information and Communications Technology (UICT) is
a Public Tertiary Institution established by Statutory Instrument No. 79 of
October, 2005, and managed and operated by Uganda Communication Commission
(UCC) according to the UCC Act, 2013.
a Public Tertiary Institution established by Statutory Instrument No. 79 of
October, 2005, and managed and operated by Uganda Communication Commission
(UCC) according to the UCC Act, 2013.
Job Summary: The Academic
Registrar is responsible for the supervision and management of all
administrative and operational functions of the Office of the Registrar,
including but not limited to admission, academic studies, quality assurance,
examinations, progression and graduation in line with the Institute’s mandate.
Registrar is responsible for the supervision and management of all
administrative and operational functions of the Office of the Registrar,
including but not limited to admission, academic studies, quality assurance,
examinations, progression and graduation in line with the Institute’s mandate.
Key Duties and Responsibilities:
·
To
support Institute’s overall strategic objectives, including taught programmes,
increased student enrollment, registration and retention, planning of academic
activities, teaching resources, Institute Library and budgets.
To
support Institute’s overall strategic objectives, including taught programmes,
increased student enrollment, registration and retention, planning of academic
activities, teaching resources, Institute Library and budgets.
·
Manage
and work closely with the HoD to develop, review and maintains up-to-date
course curriculums that meet clients’ expectations and strategic goals of the
institute.
Manage
and work closely with the HoD to develop, review and maintains up-to-date
course curriculums that meet clients’ expectations and strategic goals of the
institute.
·
Oversee
the processes for the student enrollment, registration, assessment,
progression graduation, production of official transcripts, and certificates,
and verification and certification of diploma and associate certificates.
Oversee
the processes for the student enrollment, registration, assessment,
progression graduation, production of official transcripts, and certificates,
and verification and certification of diploma and associate certificates.
·
Develop
and maintain systems that guarantees Quality Assurance, and ensures students
receive a high quality service in terms of academic administration, regulatory
compliance and record keeping.
Develop
and maintain systems that guarantees Quality Assurance, and ensures students
receive a high quality service in terms of academic administration, regulatory
compliance and record keeping.
·
The
jobholder will manage the successful planning and delivery of examinations and
marking, and working closely with the HoDsto ensure that data is updated in an
accurate and timely manner to meet the demand of the Institute and its clients.
The
jobholder will manage the successful planning and delivery of examinations and
marking, and working closely with the HoDsto ensure that data is updated in an
accurate and timely manner to meet the demand of the Institute and its clients.
·
The
Registrar to manage student academic data base ensuring the integrity,
accuracy, and security of all academic records of current and former students,
and makes student and graduate statistical reporting and analysis.
The
Registrar to manage student academic data base ensuring the integrity,
accuracy, and security of all academic records of current and former students,
and makes student and graduate statistical reporting and analysis.
·
Develop
and implement formal student procedures and policies, including
complaints, appeals, disciplinary matters, withdrawals, examinations,
progression and graduation
Develop
and implement formal student procedures and policies, including
complaints, appeals, disciplinary matters, withdrawals, examinations,
progression and graduation
·
The
Registrar shall interpret and enforce policies and regulations governing
Institutions of higher, and be the Secretary of the Academic Board and
its Committees.
The
Registrar shall interpret and enforce policies and regulations governing
Institutions of higher, and be the Secretary of the Academic Board and
its Committees.
Key Results Areas:
·
Course
curriculum developed and updated
Course
curriculum developed and updated
·
Student
admissions, registration, teaching and assessment managed.
Student
admissions, registration, teaching and assessment managed.
·
Quality
Assurance and Enhancements achieved
Quality
Assurance and Enhancements achieved
·
Formal
student procedures and policies developed.
Formal
student procedures and policies developed.
·
The
jobholder coordinates setting, supervision and marking of examinations
The
jobholder coordinates setting, supervision and marking of examinations
·
Timely
student and graduate statistical reports and analysis for appropriate decision
Timely
student and graduate statistical reports and analysis for appropriate decision
·
Accuracy
and security of academic records of the past and present students
Accuracy
and security of academic records of the past and present students
·
Acts
as Secretary to the Academic Board and it Committees
Acts
as Secretary to the Academic Board and it Committees
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should preferably hold a
Master’s Degree in Education or Education Management and a bachelor degree in a
relevant field with five or more years of related experience.
The ideal candidate should preferably hold a
Master’s Degree in Education or Education Management and a bachelor degree in a
relevant field with five or more years of related experience.
·
Possession of a post graduate training in Curriculum
Development or PGDE would be an added advantage.
Possession of a post graduate training in Curriculum
Development or PGDE would be an added advantage.
·
Extensive knowledge and awareness of the
operation of a post-secondary institution
Extensive knowledge and awareness of the
operation of a post-secondary institution
·
Previous experience with Student Information
Systems and the ability to develop processes and utilize technology to increase
efficiencies.
Previous experience with Student Information
Systems and the ability to develop processes and utilize technology to increase
efficiencies.
·
Familiarity with NCHE policies and regulations,
Comprehensive knowledge of the registration process from enrollment to
graduation
Familiarity with NCHE policies and regulations,
Comprehensive knowledge of the registration process from enrollment to
graduation
·
Significant experience in process documentation
and Experience in developing, implementing, and evaluating training plans
Significant experience in process documentation
and Experience in developing, implementing, and evaluating training plans
·
Competencies: Effective
communication, problem-solving, and analytical skills, to lead and motivate
individuals to work cohesively in a team environment, mentor and be able to
understand and represent the position and priorities of the Registrar’s office.
Competencies: Effective
communication, problem-solving, and analytical skills, to lead and motivate
individuals to work cohesively in a team environment, mentor and be able to
understand and represent the position and priorities of the Registrar’s office.
How to Apply:
All candidates are encouraged to send their applications/cover letters
with copies of academic credentials, testimonials and detailed curriculum vitae
indicating contact addresses of three (3) referees addressed to:
with copies of academic credentials, testimonials and detailed curriculum vitae
indicating contact addresses of three (3) referees addressed to:
The Principal,
Uganda Institute of Information and Communications Technology,
Plot 9 – 21 Port Bell Road, Nakawa,
P. O. Box 7187
Kampala. Uganda
Deadline: 24th November,
2017
2017
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