Job Title: Finance Assistant (2 Job Placements)
Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)
Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional
Health Integration to Enhance Health Services in the South West Uganda Project
(RHITES)
Health Integration to Enhance Health Services in the South West Uganda Project
(RHITES)
Duty Station: Mbarara,
Uganda
Uganda
Reports to: Senior Finance
Officer
Officer
About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end
pediatric HIV/AIDS through research, advocacy, and prevention and treatment
programs. We are a global leader in the fight against pediatric HIV and AIDS,
working in 15 countries and at 7,000 sites around the world to prevent the
transmission of HIV to children, and to help those already infected. Today,
because of the highly successful work of the Foundation and its partners over
the last 25 years, pediatric AIDS has been virtually eliminated in the United
States and new infections in children have declined by 58% worldwide. EGPAF
Uganda Country program is currently implementing a number of projects in
partnership with various donors.
pediatric HIV/AIDS through research, advocacy, and prevention and treatment
programs. We are a global leader in the fight against pediatric HIV and AIDS,
working in 15 countries and at 7,000 sites around the world to prevent the
transmission of HIV to children, and to help those already infected. Today,
because of the highly successful work of the Foundation and its partners over
the last 25 years, pediatric AIDS has been virtually eliminated in the United
States and new infections in children have declined by 58% worldwide. EGPAF
Uganda Country program is currently implementing a number of projects in
partnership with various donors.
About USAID RHITES Project:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the
USAID Regional Health Integration to Enhance Health Services in the South West
Uganda Project (RHITES) whose aim is to increase the availability,
accessibility and quality of integrated health services including HIV and TB
prevention, care and treatment; maternal, neonatal and child health services;
family planning; nutrition assessment, counseling support; malaria prevention
and treatment and other primary care services. The project is implemented in 15
districts in the South-West Uganda.
USAID Regional Health Integration to Enhance Health Services in the South West
Uganda Project (RHITES) whose aim is to increase the availability,
accessibility and quality of integrated health services including HIV and TB
prevention, care and treatment; maternal, neonatal and child health services;
family planning; nutrition assessment, counseling support; malaria prevention
and treatment and other primary care services. The project is implemented in 15
districts in the South-West Uganda.
Job Summary: The Finance
Assistant will be responsible for disbursement and ensuring accountability for
funds disbursed to the Districts and CSOs in order to ensure the timely,
accurate reporting of projects financial and accounting information. The
Finance Assistant will ensure proper funds flow management for District program
implementation; receive and disburse project funds for project related
activities in a reliable, timely manner while ensuring proper accountability.
Assistant will be responsible for disbursement and ensuring accountability for
funds disbursed to the Districts and CSOs in order to ensure the timely,
accurate reporting of projects financial and accounting information. The
Finance Assistant will ensure proper funds flow management for District program
implementation; receive and disburse project funds for project related
activities in a reliable, timely manner while ensuring proper accountability.
Key Duties and Responsibilities:
·
In liaison with the Program Officers, support
the District Health Officer and/or designated district health office staff plus
the District Based Teams (DBTs) in coming up with the monthly / quarterly
project activity requests/budgets.
In liaison with the Program Officers, support
the District Health Officer and/or designated district health office staff plus
the District Based Teams (DBTs) in coming up with the monthly / quarterly
project activity requests/budgets.
·
Ensure timely disbursement funds to the staff or
project- supported activities using Mobile money system or other electronic
funds system.
Ensure timely disbursement funds to the staff or
project- supported activities using Mobile money system or other electronic
funds system.
·
Ensure that all funds requests from the
districts match with the District approved budgets.
Ensure that all funds requests from the
districts match with the District approved budgets.
·
Keenly review all payment requests to ensure
compliance with Donor financial rules and regulations.
Keenly review all payment requests to ensure
compliance with Donor financial rules and regulations.
·
Regular monitoring of implementation of the
project-funded activities and ensure that they are Implemented in line with the
agreed upon implementation plan.
Regular monitoring of implementation of the
project-funded activities and ensure that they are Implemented in line with the
agreed upon implementation plan.
·
Work closely with the District Based team,
support in preparation of disbursement schedules during program
activities/events e.g. Trainings as may be indicated in the project work plan.
Work closely with the District Based team,
support in preparation of disbursement schedules during program
activities/events e.g. Trainings as may be indicated in the project work plan.
·
Ensure proper and initial coding of all District
expenses following the identified program areas in liaison with the responsible
Program Officer.
Ensure proper and initial coding of all District
expenses following the identified program areas in liaison with the responsible
Program Officer.
·
Prepare and send daily mobile money reports/
confirmations to Activity coordinators and follow through unpaid transactions
as well as daily reconciliations of all disbursements to the field.
Prepare and send daily mobile money reports/
confirmations to Activity coordinators and follow through unpaid transactions
as well as daily reconciliations of all disbursements to the field.
·
Prepare monthly, quarterly and annual activity
financial reports for submission to the Senior Finance Officer and Program
Managers.
Prepare monthly, quarterly and annual activity
financial reports for submission to the Senior Finance Officer and Program
Managers.
·
Prepare regular field reports for
verification/validation exercises and report key issues to Supervisor on a
weekly basis. Maintain and update database of all MM payment schedules.
Prepare regular field reports for
verification/validation exercises and report key issues to Supervisor on a
weekly basis. Maintain and update database of all MM payment schedules.
·
Support the Senior Finance Officer with accurate
data entry in Quick Books and ensure that all accountabilities are properly
captured.
Support the Senior Finance Officer with accurate
data entry in Quick Books and ensure that all accountabilities are properly
captured.
·
Work closely with the Senior Finance Officer, he
/ she will track monthly advances to the project staff. Ensure all month end
payment vouchers are appropriately filed and submitted to Headquarters
electronically under the guidance of Supervisor.
Work closely with the Senior Finance Officer, he
/ she will track monthly advances to the project staff. Ensure all month end
payment vouchers are appropriately filed and submitted to Headquarters
electronically under the guidance of Supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the USAID Project Finance
Assistant job opportunity should hold a Diploma in Business Administration and
Accounting or any other relevant degree.
The applicant for the USAID Project Finance
Assistant job opportunity should hold a Diploma in Business Administration and
Accounting or any other relevant degree.
·
Part qualification with a Professional
Accounting / Audit e.g. CPA, ACCA will be an added advantage.
Part qualification with a Professional
Accounting / Audit e.g. CPA, ACCA will be an added advantage.
·
A minimum of two years’ experience in a similar
position, preferably with a USAID funded agency or nongovernmental
organization.
A minimum of two years’ experience in a similar
position, preferably with a USAID funded agency or nongovernmental
organization.
·
Prospective candidates should have experience
working with Local Government partners and knowledge of their operations.
Prospective candidates should have experience
working with Local Government partners and knowledge of their operations.
·
Extensive knowledge of local languages will be
an added advantage
Extensive knowledge of local languages will be
an added advantage
·
Sound working knowledge on financial management,
excellent interpersonal, excellent administrative skills and ability to attend
to detail
Sound working knowledge on financial management,
excellent interpersonal, excellent administrative skills and ability to attend
to detail
·
Proven skills in teamwork
Proven skills in teamwork
·
Good networking, facilitation oral and written
communication skills
Good networking, facilitation oral and written
communication skills
·
Willingness to travel to the project districts
up to 60% of the month.
Willingness to travel to the project districts
up to 60% of the month.
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their applications to this address;
their applications to this address;
The Senior Human Resources Manager, Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF), Plot 15 Kitante Close, P.O. Box 21127, Kampala, Uganda
Foundation (EGPAF), Plot 15 Kitante Close, P.O. Box 21127, Kampala, Uganda
E-mail to:
[email protected]
[email protected]
Deadline: 8th December 2017
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