UN Jobs – Associate Supply Officer – United Nations High Commissioner for Refugees (UNHCR)

Job Title:             Associate Supply Officer
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
Duty Station: Uganda
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was established
on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate
under the Statute of the Office of the United Nations High Commissioner for
Refugees is to lead and co-ordinate action for international protection to
refugees; seek permanent solutions for the problems of refugees and safeguard
refugee rights and well-being. UNHCR has an additional mandate concerning
issues of statelessness, as it is given a designated role under Article 11 of
the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Associate
Supply Officer manages and supports all activities pertaining to the supply
chain function including planning, sourcing, transport, shipping, customs
clearance and warehousing management in the operation. The incumbent is normally
supervised by the (Senior) Supply Officer who defines the objectives and
provides general guidance. S/he will also refer to UNHCR manuals and relevant
policy papers. The incumbent normally supervises some support staff.
Key Duties and
Responsibilities:   
Strategy:
The incumbent will prepare plans for delivery of relief items according
to operational needs.
·        
Apply UNHCR’s procurement strategy when planning
for purchase of important commodities and services.
·        
Through regular physical verification of PPE
establish their status, propose old and obsolete PPE for disposal and plan for
the arrival of replacement items.
Operational Support:
·        
The incumbent will identify partners for supply
chain projects based on objectives, priorities, strengths and resources of the
implementing partner and/or contractor, according to criteria consistent with
UNHCR rules and regulations.
·        
Resolve difficulties in the local supply chain
by finding solutions to problems and bottlenecks, and provide regular reports
on supply chain activities, the status of requests and the availability of
items in the supply chain.
·        
Ensure timely customs clearance of consignments,
and manage storage of goods according to “best practices” and UNHCR
rules and regulations.
·        
Build and maintain an efficient system for the
release, distribution and redeployment of goods.
·        
Coordinate transportation and distribution of
relief items.
·        
Maintain accurate and comprehensive records on
logistical activities and provide timely reports and updates both periodically
and on request.
·        
The jobholder will coordinate activities of
implementing partners and/or contractors performing supply related activities,
and ensure that they understand and adhere to relevant UNHCR rules and
procedures.
·        
Through regular physical verification of PPE
establish their status.
·        
Propose old and obsolete PPE for disposal and
plan for arrival of replacement items.
Infrastructure Support:
·        
Evaluate purchase requisitions to ensure that
specifications, delivery dates and all other requirements are in order.
·        
Draft and dispatch quotation requests and/or
tenders, assist in the evaluation of offers and draft bid-tabulations, and
prepare proposals for award of contracts to the Committee on Contracts.
·        
Prepare Purchase Orders and send confirmations,
requests for inspection and other correspondence;
·        
Keenly monitor the manufacture/transport of
ordered goods to ensure timely delivery.
·        
Analyse matters relating to procurement
activities, and deliver information on all procurement activities within area
of responsibility. Provide guidance and advice on UNHCR procurement policies
and procedures to support and assist requesting sections.
·Implement
effective asset and fleet management that regularly monitors the asset/fleet
pool, saves cost and safeguards the investment of the organisation including
receipt, inspection, registration and marking of new Property, Plant and
Equipment (PPE), and organisation of the physical verification of PPE.
·        
Ensure that PPE agreements are properly issued
and signed.
·        
Ensure proper preparation of disposal forms and
cases for the Asset Management Board.
·        
Organise the disposal of PPE, according to Asset
Management Board decisions.
·        
Provides asset management reports, customised
reports, and gathers information on all assets and provides in-depth reports
periodically and when requested.
·        
Keenly analyse the quality of commodities and
services delivered in relation to the needs of the location and established
quality standards. Establish a local quality assurance process.
Business Support:
·        
Analyse the existing infrastructure and ensure
that it is optimally aligned with the operational needs.
·        
Implement practical projects to improve supply
performance that has clear objectives, timescales, tasks and resources defined.
Monitor the project implementation and report on progress.
·        
Regularly monitor the quality and accuracy of
supply chain related data in relevant business systems.
·        
Compile and analyse statistical information,
identify trends and developments in supply chain related matters that will
assist in decision making.
·        
Disseminate, promote commitment to and monitor
compliance with UNHCR’s global policies, standards and guidance on supply chain
management.
·        
Adapt local supply chain structures to be
consistent with the operational needs. Ensure effective information flow in the
supply chain and adapt local process to the prevailing environment.
·        
Any other responsibility deemed necessary or as
delegated by the Head of Supply Management Service in order to meet the level
of service requires by the organisation.
Key Result Areas:
·        
Identify, assess and select vendors based on
their capability for delivering commodities and services. Maintain vendor and
item master databases.
·        
Allocate resources to meet demand and support
the on-going operation in compliance with the resources allocation framework.
·        
Determine shipment methods, routes and delivery
schedules to meet demand in the most timely and cost-effective manner.
·        
Award, approve and terminate local contracts in
accordance with delegated authorities, as well as, relevant UNHCR regulations,
rules and procedures.
·        
Enforce compliance of supervised staff with
relevant UNHCR supply chain regulations, rules and procedures and appraise
their performance.



Qualifications, Skills and
Experience:
·        
The ideal candidate for the United Nations UNHCR
Associate Supply Officer career opportunity should hold an Undergraduate degree
(equivalent of a BA/BS) in Business Administration, Marketing, Engineering,
Logistics, Mathematics or a related field.
·        
At least three years of previous relevant
professional job experience.
·        
Fluency in English with working knowledge of
another relevant UN language.
·        
Completion of UNHCR learning programmes or
specific training relevant to functions of the position such as the Supply
Chain Learning Programme (SCLP).
·        
Other UN procurement and logistics training such
as IAPSO and UNPD.
·        
Knowledge and working experience of
PeopleSoft/MSRP Supply Chain applications.
·        
Personal
Competencies:
Accountability, Teamwork & Collaboration, Communication, Commitment
to Continuous, Client & Result Orientation, Organizational Awareness, Managing
Resources, Analytical Thinking, Planning and Organizing
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 6th
November 2017
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