Programme Officer-Voice & Accountability NGO Jobs – Democratic Governance Facility (DGF)

Organisation: Democratic
Governance Facility (DGF)
Duty Station: Kampala,
Uganda
Reports to: Deputy Programme
and Learning Manager (DPLM)
About DGF:
Democratic Governance Facility (DGF) was established by eight of
Uganda’s International Development Partners including Austria, Denmark, EU,
Ireland, Netherlands, Norway, Sweden and the UK to manage coherent, harmonized
and coordinated multi-donor support to state and non-state actors aimed at
enhancing democratic governance in Uganda. It is based upon three components:
Deepening Democracy; Rights, Justice and Peace; and Voice & Accountability.
Job Summary: The Programme
Officer-Voice & Accountability will be mainly responsible for the
day-to-day support of the Sphere team, including the administration of
agreements and contracts with the implementing partners, suppliers and
consultants in line with DGF terms and conditions.
Key Duties and
Responsibilities:  
·        
As directed by the DPLM, draft various types of
contracts and agreements for partners in the respective sphere in compliance
with the DGF procedures and guidelines.
·        
Assist the Programme Manager in review and process
of partner’s payment disbursement requests.
·        
Maintain an updated and organized filing system
of the sphere documentation (Project reports, correspondence, partner requests,
etc.) on the JEF system/ MIS.
·        
As designated by the DPLM, accompany the Programme
Managers on periodic field visits in order to validate partner’s data and
activities, as needed to support Programme Managers.
·        
Keenly monitor submission of partner progress
reports and disbursements.
·        
Support the sphere team in the development of
ToRs and other documents.
·        
With the Programme Managers, ensure that partner
information is up to date in the MIS and in their files on the JEF and update
the sphere M&E database so that each indicator is populated to reflect
partner performance every quarter
·        
Maintain the sphere and sphere partner
calendars, ensuring that the Administration & Logistics Manager and
Communications & Knowledge Management Advisor have this information in a
timely manner.
·        
As directed by the DPLM, communicate with
partners on administrative (non-committal) issues; otherwise direct all
communication to partners through the Programme Managers.
·        
Support the sphere team with all administrative
and/or logistics aspects of workshops and meetings including (but not limited
to) procurement requests, liaising with admin to ensure that bookings are done
and accurate, documentation/ minutes of the meetings, payment of travel costs
to participants, support to the Programme Manager/ DPLM during the workshop,
etc.
·        
In alignment with the Human Resource manual,
maintain confidentiality about DGF and DGF implementing partners.
·        
Other tasks as assigned.



Qualifications, Skills and
Experience:
·        
The ideal candidate must hold a university
degree in management, administration, an area related to the sphere, or related
area.
·        
At least three years’ experience in the support
of development programmes and projects.
·        
Prior experience in the project cycle
management.
·        
Experience with administrative support including
filing, organizing, prioritizing, MS Office suite and related software
packages.
·        
High integrity and honesty.
·        
Systematic and structured approach to work.
·        
Resilience – working well under pressure and
ability to manage multiple priorities
·        
Attention to detail and ability to produce high
quality work.
·        
Excellent interpersonal skills
How to Apply:
All suitably qualified and interested candidates must send their
applications enclosing curriculum vitae, academic and professional certificates
along with the names and contacts of three referees. Applications should be
sent by post, courier, hand delivery or e-mail to The Director Executive
Recruitments, Future Options Consulting Ltd, 4th Floor, DTB Center, Kampala
Road, P.O. Box: 34934, Kampala, Uganda. Phone: 0393 265028/9, 0414-231204/206
Email: projects@futureoptionsug.com (Please include the title of the position
for which you are applying in the subject line of the email).
Deadline: 30th
October 2017 by 5:00pm
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