Procurement Officer US Non-profit Careers – Catholic Relief Services (CRS)

Job Title:         Procurement Officer
Organization: Catholic
Relief Services (CRS)
Duty Station: Uganda
Reports to: Head of Office
About US:
Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.

Job Summary: The Procurement Officer
will coordinate local procurement activities and processes to acquire goods and
services in support of the delivery of high-quality programming to the poor and
vulnerable. Your knowledge and experience will allow you to successfully coordinate
the quality and efficiency of procurement and purchasing activities and ensure
stewardship, integrity, transparency, and accountability
Key Duties and
  • The incumbent will manage and ensure fully
    compliant procurement systems and operating procedures. Assess
    effectiveness and efficiency and recommend improvements. Contribute to
    ensuring compliance with CRS procurement principles, standards, and
    policies, donor regulations, and local statutory requirements.
  • Work closely with various departments to
    develop and maintain an up-to-date procurement plan with all quantities,
    quality and delivery requirements for goods and services. Provide pricing
    information to assist budget holders with budget preparation.
  • Manage the sourcing process and perform
    various activities to assist with ensuring the best value for money:
    market research, cost estimates, solicitation documents, bidding process
    facilitation, supplier identification and research, quality and
    availability of goods assessment, negotiation, contract/purchase order and
    other documents preparation.
  • Communicate with other procurement staff
    and various program and operations units to coordinate and track
    goods/services delivery and receipt and keep everyone informed of the
    status. Collect information to confirm that goods/services delivered are
    what have been ordered in the correct quantities and quality, they arrive
    on schedule and at the right cost.
  • Maintain correspondence and constant
    contact with suppliers to follow up on the execution of contractual terms
    and conditions, and handle issues if needed. Monitor and report on
    supplier performance, noting current and/or potential issues and/or
    inefficiencies and assist with contract/purchase order modifications.
  • Accountable for transparency within the
    procurement department through ensuring a complete, accurate and
    up-to-date document trail of all procurement processes, vendor files,
    procurement and inventory database to assist with control and
    accountability. Prepare reports and facilitate document retrieval.

Qualifications, Skills and
  • The ideal candidate for the Catholic
    Relief Services (CRS) Procurement Officer job opportunity should hold a
    Bachelor’s Degree in Supply Chain & Procurement Management, Business
    Administration or other relevant degree. Professional certification is an
    added advatage.
  • At least three years of related work
    experience in procurement/purchasing management, logistics,
    administration, preferably with an international organization.
  • Broad knowledge of various donor
    procurement regulations (e.g. USAID, EU, UN)
  • Extensive knowledge of international and
    national procurement regulations and local market conditions.
  • Working nnowledge of contract terms, as
    well as a proven ability to successfully complete purchase orders against
  • Computer literacy i.e. proficient in MS
    Office package (Excel, Word, PowerPoint). Experience with database
    management systems (e.g. MS Access) highly desirable.
  • Good planning and coordination skills and
    ability to prioritize competing priorities effectively
  • Good analytical skills with ability to
    make independent judgment and decisions
  • Highly proactive, results-oriented, and
    service-oriented with focus on meeting customer needs
  • Ethical conduct in accordance with
    recognized professional and organizational codes of ethics
  • Excellent negotiation, communication, and
    relationship management skills
  • Agency-wide Competencies (for all CRS
    Serves with Integrity, Models Stewardship, Cultivates
    Constructive Relationships, Promotes Learning, Trusting Relationships,
    Professional Growth, Partnership, Accountability
How to Apply:
All suitably qualified and interested Ugandan candidates are encouraged
to send their cover letters, CVs and three work references (names and contact
information only) to
Deadline: 11th
October 2017 by 5:00PM
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