Job Title: Personal Secretary (5 Jobs) Organisation: Ministry of Public Service…
No Experience Finance/Admin Assistant BBC Jobs – British Broadcasting Corporation
Job Title: Finance/Admin Assistant
Organisation: British
Broadcasting Corporation (BBC)
Broadcasting Corporation (BBC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Hub Bureaux
Manager
Manager
About BBC:
The British Broadcasting Corporation (BBC) is a British public service
broadcaster headquartered at Broadcasting House in London. The BBC is the
world’s oldest national broadcasting organization and the largest broadcaster
in the world by number of employees. The BBC is an international multimedia
broadcaster on radio, TV, online and social networks with a weekly global
audience of 320 million. As part of an historic multi-million pound expansion
of BBC Africa, the BBC World Service is introducing a wide range of new land
exciting language and regional content to serve African and global audiences.
broadcaster headquartered at Broadcasting House in London. The BBC is the
world’s oldest national broadcasting organization and the largest broadcaster
in the world by number of employees. The BBC is an international multimedia
broadcaster on radio, TV, online and social networks with a weekly global
audience of 320 million. As part of an historic multi-million pound expansion
of BBC Africa, the BBC World Service is introducing a wide range of new land
exciting language and regional content to serve African and global audiences.
Job Summary: The Finance/Admin
Assistant will be responsible for timely and effective day-to-day co-operation
between the BBC Kampala Bureau and the relevant authorities in Uganda, ensuring
best practice in the BBC’s compliance with local regulations governing such
areas as financial, tax, media and employment law.
Assistant will be responsible for timely and effective day-to-day co-operation
between the BBC Kampala Bureau and the relevant authorities in Uganda, ensuring
best practice in the BBC’s compliance with local regulations governing such
areas as financial, tax, media and employment law.
Key Duties and
Responsibilities:
Responsibilities:
·
The Finance/Admin Assistant will serve as the first
point of contact for all guests arriving for interviews at the BBC
The Finance/Admin Assistant will serve as the first
point of contact for all guests arriving for interviews at the BBC
·
In charge of organising transport for guests.
In charge of organising transport for guests.
·
Supporting guests in the TV and Radio studio for
live transmissions.
Supporting guests in the TV and Radio studio for
live transmissions.
·
General bureau administration of arranging
permits, visas etc.
General bureau administration of arranging
permits, visas etc.
·
Keep security watch on the office.
Keep security watch on the office.
·
Tasked with the responsibility for all mail
operations, fax communications etc.
Tasked with the responsibility for all mail
operations, fax communications etc.
·
In charge of reviewing invoices and coding
appropriately for payment.
In charge of reviewing invoices and coding
appropriately for payment.
·
In charge of ordering of couriers, shipments
etc. Managing office stationary supplies.
In charge of ordering of couriers, shipments
etc. Managing office stationary supplies.
·
Responsibility for hotel reservations and
arrangements for visiting BBC staff etc.
Responsibility for hotel reservations and
arrangements for visiting BBC staff etc.
·
In charge of reviewing expenses to ensure
compliance with BBC expenses policy and guidelines.
In charge of reviewing expenses to ensure
compliance with BBC expenses policy and guidelines.
·
Updating and maintaining of various financial
spreadsheets, using Excel, and ensuring compliance with BBC policy and
procedures relating to purchasing and accounts.
Updating and maintaining of various financial
spreadsheets, using Excel, and ensuring compliance with BBC policy and
procedures relating to purchasing and accounts.
·
The Finance/Admin Assistant will be assisting in
the administration of petty cash as required.
The Finance/Admin Assistant will be assisting in
the administration of petty cash as required.
·
Escalating issues to the Hub Bureau Manager, as
appropriate.
Escalating issues to the Hub Bureau Manager, as
appropriate.
·
Ensuring the Kampala Bureau complies with all
relevant BBC safety procedures.
Ensuring the Kampala Bureau complies with all
relevant BBC safety procedures.
·
Keeping other team members informed of issues
affecting them.
Keeping other team members informed of issues
affecting them.
Qualifications, Skills and Experience:
·
The BBC
Finance/Admin Assistant job
placement should be fluent in English, both written and spoken.
The BBC
Finance/Admin Assistant job
placement should be fluent in English, both written and spoken.
·
Ability
to prioritise, to use initiative and to work effectively under pressure without
close supervision.
Ability
to prioritise, to use initiative and to work effectively under pressure without
close supervision.
·
Ability
to communicate effectively with a range of people and at all levels of
the BBC.
Ability
to communicate effectively with a range of people and at all levels of
the BBC.
·
Excellent
planning and organising skills and the ability to prioritise effectively
Excellent
planning and organising skills and the ability to prioritise effectively
·
Hands-on
knowledge and skills in using a range of packages, including Word, Excel and
accounting packages.
Hands-on
knowledge and skills in using a range of packages, including Word, Excel and
accounting packages.
·
Ability
to meet deadlines, often under pressure.
Ability
to meet deadlines, often under pressure.
·
Previous
experience of producing timely and accurate information and reports.
Previous
experience of producing timely and accurate information and reports.
·
Ability
to work with attention to detail and accuracy.
Ability
to work with attention to detail and accuracy.
·
Experience
of and ability to work flexibly and pragmatically in an operational
environment.
Experience
of and ability to work flexibly and pragmatically in an operational
environment.
·
Show interest
in the broadcast news, online news and wider media environment and appreciation
of the particular demands it may place on financial and administrative work.
Show interest
in the broadcast news, online news and wider media environment and appreciation
of the particular demands it may place on financial and administrative work.
·
Good
working knowledge of Health and Safety procedures of the BBC.
Good
working knowledge of Health and Safety procedures of the BBC.
Personal Competencies:
·
Planning
and organisation –
able to think ahead in order to establish and efficient and appropriate course
of action for self and others. Prioritises and plans activities taking into
account all the relevant issues and factors such as deadlines, staffing
and resources.
Planning
and organisation –
able to think ahead in order to establish and efficient and appropriate course
of action for self and others. Prioritises and plans activities taking into
account all the relevant issues and factors such as deadlines, staffing
and resources.
·
Communication
– able to get one’s
message understood clearly by adopting a range of styles, tools and techniques
appropriate to the audience and the nature of the information.
Communication
– able to get one’s
message understood clearly by adopting a range of styles, tools and techniques
appropriate to the audience and the nature of the information.
·
Influencing
and persuading – able to present sound and well-reasoned
arguments to convince others. Can draw from a range of strategies to persuade
people in a way that results in agreement or behaviour change.
Influencing
and persuading – able to present sound and well-reasoned
arguments to convince others. Can draw from a range of strategies to persuade
people in a way that results in agreement or behaviour change.
·
Managing
relationships and team working – able to build and maintain effective working relationships
with a range of people. Works co-operatively with others to be part of a team,
as opposed to working separately or competitively.
Managing
relationships and team working – able to build and maintain effective working relationships
with a range of people. Works co-operatively with others to be part of a team,
as opposed to working separately or competitively.
·
Resilience
– manages personal
effectiveness by managing emotions in the face of pressure, setbacks or
when dealing with provocative situations. Demonstrates an approach to work that
is characterised by commitment, motivation and energy.
Resilience
– manages personal
effectiveness by managing emotions in the face of pressure, setbacks or
when dealing with provocative situations. Demonstrates an approach to work that
is characterised by commitment, motivation and energy.
·
Flexibility: Adapts to changing circumstances and
displays a positive attitude to the process of change.
Flexibility: Adapts to changing circumstances and
displays a positive attitude to the process of change.
How to Apply:
All applicants who wish to join the BBC in the aforementioned capacity
are encouraged to apply online by clicking on the link below.
are encouraged to apply online by clicking on the link below.
Deadline: 9th October 2017
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline