Organisation: World Vision
International
International
Duty Station: National
Office, Kampala, Uganda
Office, Kampala, Uganda
Reports to: Child
Sponsorship Operations Coordinator
Sponsorship Operations Coordinator
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy
Non-Government Organization dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in over 41
districts in Uganda. World Vision is committed to the protection of children
and we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
“Our Vision for every child, Life in all its fullness. Our prayer for every
Heart, the will to make it so.”
Non-Government Organization dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in over 41
districts in Uganda. World Vision is committed to the protection of children
and we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
“Our Vision for every child, Life in all its fullness. Our prayer for every
Heart, the will to make it so.”
Job Summary: The Child
Sponsorship Correspondence Assistant will effectively manage Child Sponsorship
Correspondences at the National Office
Sponsorship Correspondence Assistant will effectively manage Child Sponsorship
Correspondences at the National Office
Key Duties and
Responsibilities:
Responsibilities:
Processing Sponsor Correspondences:
·
Process incoming sponsor correspondences to
children on a daily basis before dispatch to ADPs within the approved
procedures (Softcopy Batch sheets sent to ADPs in time)
Process incoming sponsor correspondences to
children on a daily basis before dispatch to ADPs within the approved
procedures (Softcopy Batch sheets sent to ADPs in time)
·
Sort, record World Vision staff mails enclosed
in sponsor mails and submit to Office Assistants for distribution.
Sort, record World Vision staff mails enclosed
in sponsor mails and submit to Office Assistants for distribution.
·
Provide to National Office, and ADP/Cluster
synthesised and analysed daily and weekly tracking reports on sponsor mails and
parcels.
Provide to National Office, and ADP/Cluster
synthesised and analysed daily and weekly tracking reports on sponsor mails and
parcels.
Correspondence Accountability:
·
Ensure accountability for children’s gift items
by the Regions by recording and submitting Money Orders and cheques enclosed to
Child Sponsorship Operations Coordinator
Ensure accountability for children’s gift items
by the Regions by recording and submitting Money Orders and cheques enclosed to
Child Sponsorship Operations Coordinator
·
Monitor and track compliance with Sponsorship
standards on sponsor mails.
Monitor and track compliance with Sponsorship
standards on sponsor mails.
·
Keenly analyse ADPs stepwise correspondence
reports and share an analysis of their adherence to correspondence standards
and business procedures with CSOC
Keenly analyse ADPs stepwise correspondence
reports and share an analysis of their adherence to correspondence standards
and business procedures with CSOC
·
Keep documentation of damaged sponsor
mails/parcels and return to sender mails for reference and trend analysis purposes.
Keep documentation of damaged sponsor
mails/parcels and return to sender mails for reference and trend analysis purposes.
·
Entry on correspondence records in step database
Entry on correspondence records in step database
·
Enter Sponsor mails records into Single STEP in
time
Enter Sponsor mails records into Single STEP in
time
Child Protection:
·
Ensure the security of Sponsor addresses during
mail processing activities.
Ensure the security of Sponsor addresses during
mail processing activities.
·
Systematically do a child protection quality
check for all correspondences to ensure that correspondence materials and
contents do not negatively affect the holistic growth and development of
children
Systematically do a child protection quality
check for all correspondences to ensure that correspondence materials and
contents do not negatively affect the holistic growth and development of
children
·
Reporting
Reporting
·
Prepare and submit to Child Sponsorship
Operations Coordinator, timely monthly synthesized and analysed Child
Sponsorship Correspondences reports
Prepare and submit to Child Sponsorship
Operations Coordinator, timely monthly synthesized and analysed Child
Sponsorship Correspondences reports
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the World Vision Child
Sponsorship Correspondence Assistant job opportunity should hold a Diploma in
business/statistics/IT or related field from a recognized university.
The ideal candidate for the World Vision Child
Sponsorship Correspondence Assistant job opportunity should hold a Diploma in
business/statistics/IT or related field from a recognized university.
·
Qualifications in networking, information
systems, and databases will be an added advantage.
Qualifications in networking, information
systems, and databases will be an added advantage.
·
Critical thinking/questioning, self-drive and
innovative
Critical thinking/questioning, self-drive and
innovative
·
Proven IT knowledge, skill and experience in
database management.
Proven IT knowledge, skill and experience in
database management.
·
Good team player and team builder.
Good team player and team builder.
·
Must be a committed Christian.
Must be a committed Christian.
·
Ability and willingness to work for longer
hours, when the situation so demands.
Ability and willingness to work for longer
hours, when the situation so demands.
·
Must have good interpersonal and communication
skills.
Must have good interpersonal and communication
skills.
·
Be able work under minimum supervision
Be able work under minimum supervision
How to Apply:
All suitably qualified candidates are encouraged to apply online by
visiting World Vision International’s e-recruitment jobs portal at the web link
below.
visiting World Vision International’s e-recruitment jobs portal at the web link
below.
Please follow instructions on How to Create Account and Profile at
World Vision’s e-recruitment portal.
Qualified female candidates are particularly encouraged to apply.
World Vision’s e-recruitment portal.
Qualified female candidates are particularly encouraged to apply.
Deadline: 8th October
2017
2017
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