Job Title: IT Officer Organisation: Goodman International Ltd Duty Station: Kampala,…
Management Information Systems Specialist (MIS Specialist) Job Placement – Democratic Governance Facility (DGF)
Organisation: Democratic
Governance Facility (DGF)
Governance Facility (DGF)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior
Monitoring & Evaluation Advisor
Monitoring & Evaluation Advisor
About DGF:
Democratic Governance Facility (DGF) was established by eight of
Uganda’s International Development Partners including Austria, Denmark, EU,
Ireland, Netherlands, Norway, Sweden and the UK to manage coherent, harmonized
and coordinated multi-donor support to state and non-state actors aimed at enhancing
democratic governance in Uganda. It is based upon three components: Deepening
Democracy; Rights, Justice and Peace; and Voice & Accountability.
Uganda’s International Development Partners including Austria, Denmark, EU,
Ireland, Netherlands, Norway, Sweden and the UK to manage coherent, harmonized
and coordinated multi-donor support to state and non-state actors aimed at enhancing
democratic governance in Uganda. It is based upon three components: Deepening
Democracy; Rights, Justice and Peace; and Voice & Accountability.
Job Summary: The Management
Information Systems Specialist (MIS Specialist) will be responsible for in-house
planning, development and implementation of hardware and software applications
including databases. S/he will also be charged with researching, updating and
implementing technology and network-based systems in order to enhance the
Facility’s organization and productivity
Information Systems Specialist (MIS Specialist) will be responsible for in-house
planning, development and implementation of hardware and software applications
including databases. S/he will also be charged with researching, updating and
implementing technology and network-based systems in order to enhance the
Facility’s organization and productivity
Key Duties and
Responsibilities:
Responsibilities:
Lead the planning, development and operationalization of the DGF MIS:
·
Working with the M&E advisors sphere teams,
and finance team, analyse DGF MIS needs and take lead in providing technical
support to have these needs in place.
Working with the M&E advisors sphere teams,
and finance team, analyse DGF MIS needs and take lead in providing technical
support to have these needs in place.
·
As needed, programme, test and document the
systems that are used within the FMU. This may encompass system integration,
system interfaces, system customizations, or complete applications
As needed, programme, test and document the
systems that are used within the FMU. This may encompass system integration,
system interfaces, system customizations, or complete applications
·
Render support in the production of systems in
terms of problem analysis and solution development.
Render support in the production of systems in
terms of problem analysis and solution development.
·
Develop MIS user manuals and guidelines as
required.
Develop MIS user manuals and guidelines as
required.
·
Train all FMU staff and the Implementing
partners where applicable on the use of the system, and trouble shoot issues as
they arise.
Train all FMU staff and the Implementing
partners where applicable on the use of the system, and trouble shoot issues as
they arise.
Overall MIS administration:
·
Ensure that all of the FMU data and information
storage and retrieval needs are met with the various platforms in use.
Recommend improvements/ additions as needed to the MIS infrastructure.
Ensure that all of the FMU data and information
storage and retrieval needs are met with the various platforms in use.
Recommend improvements/ additions as needed to the MIS infrastructure.
·
Ensure appropriate applications and/or software
as required by the FMUexists for development and production work.
Ensure appropriate applications and/or software
as required by the FMUexists for development and production work.
·
Take part in the evaluation and selection of MIS
tools, methodologies, etc.
Take part in the evaluation and selection of MIS
tools, methodologies, etc.
·
Provide technical guidance and support for the
management of information and data of DGF activities.
Provide technical guidance and support for the
management of information and data of DGF activities.
·
Manage and orient all staff on the Joint
Electronic Filing (JEF) system and the general archiving and repository of
resources related to DGF’s operating environment and its partners’ work.
Manage and orient all staff on the Joint
Electronic Filing (JEF) system and the general archiving and repository of
resources related to DGF’s operating environment and its partners’ work.
Database Administration:
·
Ensure appropriate infrastructure exists for
development and production databases.
Ensure appropriate infrastructure exists for
development and production databases.
·
Offer technical guidance and support for
database development activities.
Offer technical guidance and support for
database development activities.
·
Lead strategic technical architecture planning
for database system components.
Lead strategic technical architecture planning
for database system components.
·
Lead database system administration including
installation, tuning, performance monitoring, and upgrading.
Lead database system administration including
installation, tuning, performance monitoring, and upgrading.
·
Track and provide technical support to partner’s
adherence to the use of the database reporting processes (as applicable).
Track and provide technical support to partner’s
adherence to the use of the database reporting processes (as applicable).
·
Periodically check the completeness of the
partner reports into the database and, with the programme managers, make
follow-ups for this missing data each reporting period.
Periodically check the completeness of the
partner reports into the database and, with the programme managers, make
follow-ups for this missing data each reporting period.
Other:
·
Provide technical support to the Communication
advisor in maintaining and updating of the DGF website.
Provide technical support to the Communication
advisor in maintaining and updating of the DGF website.
·
In alignment with the HR manual, maintain
confidentiality about DGF and DGF implementing partners.
In alignment with the HR manual, maintain
confidentiality about DGF and DGF implementing partners.
·
Participate in other tasks as assigned by your
supervisor.
Participate in other tasks as assigned by your
supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate must hold a university
degree in MIS, Computer Science and an additional qualification in database or
system management or equivalent are required.
The ideal candidate must hold a university
degree in MIS, Computer Science and an additional qualification in database or
system management or equivalent are required.
·
Three years’ experience in managing a Management
Information System (MIS), with at least a year of that managing the MIS for a
grant-making organization.
Three years’ experience in managing a Management
Information System (MIS), with at least a year of that managing the MIS for a
grant-making organization.
·
Extensive knowledge of software development
tools, theories, methodologies, and standards.
Extensive knowledge of software development
tools, theories, methodologies, and standards.
·
General knowledge of operating systems and
understanding of database constructs.
General knowledge of operating systems and
understanding of database constructs.
·
Broad knowledge of information systems from
functional and technical perspectives. Knowledge of toolsets utilized to build,
implement, and support these information systems..
Broad knowledge of information systems from
functional and technical perspectives. Knowledge of toolsets utilized to build,
implement, and support these information systems..
·
General knowledge of computer hardware including
desktop and network servers and how it integrates with information systems and
databases. Awareness of capabilities and limitations of various configurations.
General knowledge of computer hardware including
desktop and network servers and how it integrates with information systems and
databases. Awareness of capabilities and limitations of various configurations.
·
Ability to apply knowledge to the process of
assessing and resolving problems.
Ability to apply knowledge to the process of
assessing and resolving problems.
·
Ability to understand and communicate complex
technical concepts in ways that are appropriate to the requirements of the
information technology client or group.
Ability to understand and communicate complex
technical concepts in ways that are appropriate to the requirements of the
information technology client or group.
·
Ability to effectively plan, prioritize, and
manage multiple concurrent assignments and tasks.
Ability to effectively plan, prioritize, and
manage multiple concurrent assignments and tasks.
·
Ability to work successfully in a team-oriented
matrix management model where team size and role varies by assignment.
Ability to work successfully in a team-oriented
matrix management model where team size and role varies by assignment.
How to Apply:
All suitably qualified and interested candidates must send their
applications enclosing curriculum vitae, academic and professional certificates
along with the names and contacts of three referees. Applications should be
sent by post, courier, hand delivery or e-mail to The Director Executive
Recruitments, Future Options Consulting Ltd, 4th Floor, DTB Center, Kampala
Road, P.O. Box: 34934, Kampala, Uganda. Phone: 0393 265028/9, 0414-231204/206
Email: projects@futureoptionsug.com (Please include the title of the position
for which you are applying in the subject line of the email).
applications enclosing curriculum vitae, academic and professional certificates
along with the names and contacts of three referees. Applications should be
sent by post, courier, hand delivery or e-mail to The Director Executive
Recruitments, Future Options Consulting Ltd, 4th Floor, DTB Center, Kampala
Road, P.O. Box: 34934, Kampala, Uganda. Phone: 0393 265028/9, 0414-231204/206
Email: projects@futureoptionsug.com (Please include the title of the position
for which you are applying in the subject line of the email).
Deadline: 30th
October 2017 by 5:00pm
October 2017 by 5:00pm
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