Job Title: Logistics and Procurement Officer
Organisation: Mercy Corps
Duty Station: Kampala,
Uganda
Uganda
Reports to: Program Manager
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and contributing
factors of economic vulnerability. Donors include the United States Agency for
International Development (USAID), DFID, Mastercard Foundation, WALMART
Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO
and Nike Foundation.
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and contributing
factors of economic vulnerability. Donors include the United States Agency for
International Development (USAID), DFID, Mastercard Foundation, WALMART
Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO
and Nike Foundation.
About ECHO Program:
Mercy Corps were recently awarded funding for an 18-month
Directorate-General for European Civil Protection and Humanitarian Aid
Operations (ECHO) funded program around Livelihood Programs for South Sudanese
refugees in Bidibidi Settlement in Yumbe District, Rhino and Palorinya Camp in
Uganda. The program will focus on building Livelihood activities and
Agriculture resilience through agricultural inputs and trainings, creation of
VSLAs and IGAs activities.
Directorate-General for European Civil Protection and Humanitarian Aid
Operations (ECHO) funded program around Livelihood Programs for South Sudanese
refugees in Bidibidi Settlement in Yumbe District, Rhino and Palorinya Camp in
Uganda. The program will focus on building Livelihood activities and
Agriculture resilience through agricultural inputs and trainings, creation of
VSLAs and IGAs activities.
Job Summary: The Logistics
and Procurement Officer will be primarily responsible for supporting the
operations and functions of the field office to ensure programs run smoothly.
The Logistics and Procurement will support the functioning of field offices and
the adherence to policies for staff in all aspects of logistics including
Procurement, Fleet, Asset (including warehousing and stock-keeping), Security,
and HR & Administration. The Logistics and Procurement Officer is
responsible to support the supervision of compound/equipment maintenance as
well as general day to day management of the office.
and Procurement Officer will be primarily responsible for supporting the
operations and functions of the field office to ensure programs run smoothly.
The Logistics and Procurement will support the functioning of field offices and
the adherence to policies for staff in all aspects of logistics including
Procurement, Fleet, Asset (including warehousing and stock-keeping), Security,
and HR & Administration. The Logistics and Procurement Officer is
responsible to support the supervision of compound/equipment maintenance as
well as general day to day management of the office.
Key Duties and
Responsibilities:
Responsibilities:
Fleet:
·
Reads and has a clear understanding of the Mercy
Corps Fleet Management procedures.
Reads and has a clear understanding of the Mercy
Corps Fleet Management procedures.
·
Assists the Senior Operations Officer in
ensuring all vehicles are in good repair
Assists the Senior Operations Officer in
ensuring all vehicles are in good repair
·
Maintain administrative vehicle files for each
vehicle
Maintain administrative vehicle files for each
vehicle
·
Support the overseeing of fuel consumption
purchase and tracking including coordination with gas station(s)
Support the overseeing of fuel consumption
purchase and tracking including coordination with gas station(s)
·
Ensure major repairs are done in a timely
manner.
Ensure major repairs are done in a timely
manner.
·
Assist the Senior Operations Officer in
coordinating with drivers.
Assist the Senior Operations Officer in
coordinating with drivers.
·
Support the completion and filing of accident
reports
Support the completion and filing of accident
reports
Asset:
·
Reads and has a clear understanding of the Mercy
Corps Asset Management and Warehouse Manual and all procedures;
Reads and has a clear understanding of the Mercy
Corps Asset Management and Warehouse Manual and all procedures;
·
Supports the implementation of procedures
outlined in the Mercy Corps Asset Management and Warehouse Manual for all West
Nile field offices
Supports the implementation of procedures
outlined in the Mercy Corps Asset Management and Warehouse Manual for all West
Nile field offices
·
Help to ensure that Mercy Corps assets in the
field office are in the asset register and ensure the appropriate coding and
tags are placed on each item.
Help to ensure that Mercy Corps assets in the
field office are in the asset register and ensure the appropriate coding and
tags are placed on each item.
·
Help to ensure stock in Yumbe Office is
maintained as per Mercy Corps Warehouse Policies and Principles.
Help to ensure stock in Yumbe Office is
maintained as per Mercy Corps Warehouse Policies and Principles.
·
Help to ensure the electronic database is
updated monthly and provide an electronic copy to supervisor; a hard copy is
printed, signed and filed in the assets folder;
Help to ensure the electronic database is
updated monthly and provide an electronic copy to supervisor; a hard copy is
printed, signed and filed in the assets folder;
·
Guide colleagues on guidelines of Mercy Corps
asset and equipment use guidelines when directed by the Senior Operations
Officer
Guide colleagues on guidelines of Mercy Corps
asset and equipment use guidelines when directed by the Senior Operations
Officer
Procurement:
·
Has a full understanding of MC procurement
policies and formats.
Has a full understanding of MC procurement
policies and formats.
·
Tasked with managing all procurement filing for
both electronic and hard copy documents.
Tasked with managing all procurement filing for
both electronic and hard copy documents.
·
Manage minor repairs at residences and office
(Plumbing, electrical and general)
Manage minor repairs at residences and office
(Plumbing, electrical and general)
·
Help in the enforcement of proper use of
procurement ceilings and approval procedures.
Help in the enforcement of proper use of
procurement ceilings and approval procedures.
·
Assist Program and Operational personnel in
regular procurement planning meetings.
Assist Program and Operational personnel in
regular procurement planning meetings.
·
Render support in the gathering of quotations
and bids from the market for PRs as per Mercy Corps standards and formats;
Render support in the gathering of quotations
and bids from the market for PRs as per Mercy Corps standards and formats;
·
Regularly interact with contractors, in
coordination with program staff and as directed by Senior Operations Officer
Regularly interact with contractors, in
coordination with program staff and as directed by Senior Operations Officer
·
Ensure that the required documentation of
supplies and transactions are completed to MC standards.
Ensure that the required documentation of
supplies and transactions are completed to MC standards.
Security: Support the Senior Operations Officer in drafting
regular security reports to Supervisor on occurring incidents and any security
issues/concerns
regular security reports to Supervisor on occurring incidents and any security
issues/concerns
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Mercy Corps Logistics and
Procurement Officer job opportunity should preferably hold a Bachelor’s Degree
in relevant field
The applicant for the Mercy Corps Logistics and
Procurement Officer job opportunity should preferably hold a Bachelor’s Degree
in relevant field
·
Significant background in humanitarian response
activities preferred.
Significant background in humanitarian response
activities preferred.
·
At least three years’ experience in Logistics
and Administration management preferred.
At least three years’ experience in Logistics
and Administration management preferred.
·
Good writing, communication, organization,
prioritization and negotiating skills.
Good writing, communication, organization,
prioritization and negotiating skills.
·
Good (English) verbal and written communication
skills preferred.
Good (English) verbal and written communication
skills preferred.
·
Computer literacy skills i.e. full knowledge of
office applications.
Computer literacy skills i.e. full knowledge of
office applications.
·
Keen attention to detail and ability to complete
tasks in a timely manner.
Keen attention to detail and ability to complete
tasks in a timely manner.
·
Excellent teamwork abilities and interpersonal
skills.
Excellent teamwork abilities and interpersonal
skills.
·
Demonstrated flexibility, creativity and
enthusiasm as well as a willingness to learn and to be continually adaptive
within a dynamic and often self-directed working environment mandatory.
Demonstrated flexibility, creativity and
enthusiasm as well as a willingness to learn and to be continually adaptive
within a dynamic and often self-directed working environment mandatory.
·
Highly proactive, problem-solving action
orientation is essential.
Highly proactive, problem-solving action
orientation is essential.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: [email protected]
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: [email protected]
Deadline: 12th October 2017
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