Human Resources Officer USAID Project Jobs – mothers2mothers (m2m)

Job Title:      Human Resources Officer
mothers2mothers (m2m)
Project Name: USAID-funded
BETTER OUTCOMES for Children and Youth in Eastern and Northern Uganda
Duty Station: Jinja, Uganda
Reports to: Human Resources
About US:
mothers2mothers (m2m) is an international non-governmental organization
based in Cape Town, SA, dedicated to providing education and support to
pregnant women and mothers living with HIV, and preventing mother-to-child
transmission. Since its inception, m2m has reached more than one million
mothers in seven countries. Founded in Cape Town in 2001, m2m is a partner in
the United Nations’ Global Plan towards the Elimination of New HIV Infections
among Children by 2015 and Keeping their Mothers Alive.
World Education Inc. /Bantwana (WEI/B) is implementing the five- year
USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern
Uganda. The goal of the project is to improve the wellbeing of children and youth
orphaned and made vulnerable by HIV and other adversities in Eastern and
Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five
partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s
Efforts to Save Orphans (UWESO), Youth Alive, Friends of Christ Revival
(FOC-REV) and m2m; each responsible for specific technical aspects of the
project. The project is being implemented in 20 districts of Eastern and
Northern Uganda.
Job Summary: The Human
Resource Officer will assist the HR Manager with generalist HR matters
including providing coaching and guidance on HR related business matters,
employee relations’ issues, workforce planning, recruitment, HR policy and
procedure interpretation and employment law practices.
Key Duties and
Assist the HR Manager to implement the human
resources activities as per the Country Office Work Plan
Support the HR Manager to partner with the
business on work force  planning
Support the HR Manager to ensure that the HR
activities in the country strategy are implemented and all day to day services
needs are met.
Work closely with the HR Manager assist with
the  change initiatives, employee
engagement and/or team building initiatives
Utilise HR services across HR channels (HR
premier, ESS, Silver Soft) to guarantee data integrity.
Ensure m2m electronic leave management system
(ESS) is accurate and up to date with site staff leave
Support m2m Uganda staff with leave and
timesheet queries
Enter and manage data into the HR electronic
databases/ systems for maintaining accurate records updated records including
employment contracts dates and terminations
Payroll/ General Administration:
Assist the managers and own all aspects of the
full employee life cycle
Drive or support HR related projects in country
aligned to Head office initiatives
Upload all payroll information in premier VIP HR
Printing payslips and issuing payslips to
Provide administration support in managing the
pension fund, life insurance and medical aid.
Perform any other HR general duties as assigned.
Talent and Performance Management:
Assist the HR Manager to implement he m2m
learning and development strategy in country.
Work in liaison with the Talent management and
reward BP to monitor and implement the performance management process, liaise
with line management to develop and implement performance contracts.
Support and guide management to create job
descriptions and have all jobs evaluated as per the m2m job evaluation process,
as well as sit on the JE committee for your countries jobs.
In close partnership with the Reward specialist
coach line managers on effectively implementing the m2m remuneration strategy
Implement and manage in country benefits aligned with the contractual terms and
Implement and manage monthly employee
information changes/updates for payroll on time and in an accurate and
compliant manner.  
Wellness Management: Support the HR Manager, implement and
develop the country wellness strategy as aligned to the organisational wellness
HR Compliance:
Offer support to the HR Manager to implement
smart and effective HR processes in country.
Work closely with the HR Manager ensure that
policies and guidelines are kept up to date, employee awareness raised and that
local employment laws are interpreted correctly aligned to the relevant
legislation and m2m’s best practices.
Ensure that data integrity in maintained on all
employee files or administrative documents
Provide support to the HR Manager to manage all
disciplinary process in a timely manner so as to limit risk to the business.
Provide support to the HR Manager to ensure
compliance to employment practices at m2m.
Support the HR Manager to manage the in country
recruitment process in a timely and strategic manner.
Support the HR Manager with the orientation

Qualifications, Skills and
The applicant for the m2m USAID Project Human
Resources Officer job placement should preferably hold a Diploma in HRM/ B-degree
is advantageous, preferably in Human Resources Management or a related field.
A minimum of three to four years’ experience as
a human resources generalist, preferably 2 years’ experience in an NGO
Knowledge and experience in Recruitment,
Performance Management processes and methodologies
Influencing skills and interfacing with senior
members of the business
Well-developed presentation, facilitation and
decision making skills
Employee relations, change management and team
development experience
A fair understanding of employee benefits and
reward management
A solid understanding of labour law and an
ability to undertake legal matters
Ability to diagnose problems and identify and
drive appropriate solutions
Dynamism and creativity
How to Apply:
All those excited about serving in this prestigious NGO should send
their applications online at the link below
Deadline: 29th
October 2017
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