Job Title: Human Resource Officer
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Strengthening Uganda’s Systems for Treating AIDS
Nationally (SUSTAIN) Project
Nationally (SUSTAIN) Project
Duty Station: Kampala, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About URC SUSTAIN Project:
University Research Co., LLC (URC) is implementing the USAID-funded
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Job Summary: The Human
Resource Officer will be responsible for managing the human resource function
for the central based technical and administrative staff for the Project.
He/she will be responsible for managing staff contracts, benefits, and payroll
in compliance with USAID and URC regulations.
Resource Officer will be responsible for managing the human resource function
for the central based technical and administrative staff for the Project.
He/she will be responsible for managing staff contracts, benefits, and payroll
in compliance with USAID and URC regulations.
Key Duties and
Responsibilities:
Responsibilities:
·
Manage the implementation of the URC Uganda
Human Resource management standard operating procedures.
Manage the implementation of the URC Uganda
Human Resource management standard operating procedures.
·
Develop and manage contracts, files, and payroll
processes for project staff.
Develop and manage contracts, files, and payroll
processes for project staff.
·
Ensure adherence to local labor laws and
practices and support staff enrollment in local benefit plans as appropriate.
Ensure adherence to local labor laws and
practices and support staff enrollment in local benefit plans as appropriate.
·
Tasked with advising management on local labor
law related issues and changes thereof.
Tasked with advising management on local labor
law related issues and changes thereof.
·
Support new staff orientation, onboarding and
other HR initiatives.
Support new staff orientation, onboarding and
other HR initiatives.
·
Serve as primary point of contact for the staff
medical and group personal accident insurance service providers. This includes
ensuring that all staff are covered at all times while on URC/ USAID SUSTAIN
employment.
Serve as primary point of contact for the staff
medical and group personal accident insurance service providers. This includes
ensuring that all staff are covered at all times while on URC/ USAID SUSTAIN
employment.
·
Serve as primary contact person for all project
staff to ensure HR support is provided.
Serve as primary contact person for all project
staff to ensure HR support is provided.
·
Coordinate recruitment process by advertising
vacancies, collecting CVs, screening candidates, and setting up interviews for
selected applicants with the relevant staff on the project.
Coordinate recruitment process by advertising
vacancies, collecting CVs, screening candidates, and setting up interviews for
selected applicants with the relevant staff on the project.
·
Facilitate orientation of new employees and
ensure that the URC and USAID rules/ policies/procedures are well understood by
all staff, providing guidance as necessary.
Facilitate orientation of new employees and
ensure that the URC and USAID rules/ policies/procedures are well understood by
all staff, providing guidance as necessary.
·
Facilitate the separation of employees due to
resignation, termination and ensure that all the necessary exit documentation
is completed.
Facilitate the separation of employees due to
resignation, termination and ensure that all the necessary exit documentation
is completed.
·
Oversee proper reporting of labor time and
ensure the timely submission of electronic and paper timesheets, and the timely
completion and submission of Labor Adjustment Forms, when needed
Oversee proper reporting of labor time and
ensure the timely submission of electronic and paper timesheets, and the timely
completion and submission of Labor Adjustment Forms, when needed
·
Track and record staff leave providing updates
to staff on the same.
Track and record staff leave providing updates
to staff on the same.
·
Coordinate the staff appraisal and performance
evaluation process
Coordinate the staff appraisal and performance
evaluation process
·
Establish and maintain the project/personnel
paper and electronic files. Keep files in an organized, orderly manner so that
records can be referred to and deciphered clearly in the event of an audit or
need for historical information.
Establish and maintain the project/personnel
paper and electronic files. Keep files in an organized, orderly manner so that
records can be referred to and deciphered clearly in the event of an audit or
need for historical information.
·
Perform other tasks as may be assigned
Perform other tasks as may be assigned
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID SUSTAIN Human
Resource Officer job opportunity should hold a Bachelor’s degree in Human
resources with an advanced degree in Organizational psychology
The applicants for the USAID SUSTAIN Human
Resource Officer job opportunity should hold a Bachelor’s degree in Human
resources with an advanced degree in Organizational psychology
·
At least five to seven years of experience
working in an NGO or business environment with demonstrated Human Resources
Management experience and high level of responsibility and integrity
At least five to seven years of experience
working in an NGO or business environment with demonstrated Human Resources
Management experience and high level of responsibility and integrity
·
Demonstrated ability to work in teams
Demonstrated ability to work in teams
·
Ability to multi-task in a high-paced
environment
Ability to multi-task in a high-paced
environment
·
Excellent interpersonal and written
communication skills, particularly as related to report development
Excellent interpersonal and written
communication skills, particularly as related to report development
·
Proficiency with MS Office Suite, with excellent
MS Word and Excel skills
Proficiency with MS Office Suite, with excellent
MS Word and Excel skills
How to Apply:
All suitably qualified and interested applicants should submit their
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
Human Resource & Administration Coordinator,
University Research Co., LLC – Centre for Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
E-mail to:
[email protected]
[email protected]
Deadline: 31st October
2017 by 12:00 Noon
2017 by 12:00 Noon
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