Job Title: HR
& Admin Coordinator
& Admin Coordinator
Organisation: Finn Church
Aid (FCA)
Aid (FCA)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Country Director
About FCA:
Finn Church Aid is Finland’s biggest development co-operation
organisation and the second biggest organisation in Finland working in
humanitarian aid. Finn Church Aid is a member of the ACT Alliance (ACT), an
alliance of faith-based development and humanitarian aid organisations forming
one of the world’s largest aid organisations. Finn Church Aid is committed to
continue working until people in need of assistance can make their own living
and fulfil their basic needs. Finn Church Aid also campaigns for dignity and
justice.
organisation and the second biggest organisation in Finland working in
humanitarian aid. Finn Church Aid is a member of the ACT Alliance (ACT), an
alliance of faith-based development and humanitarian aid organisations forming
one of the world’s largest aid organisations. Finn Church Aid is committed to
continue working until people in need of assistance can make their own living
and fulfil their basic needs. Finn Church Aid also campaigns for dignity and
justice.
Job Summary: The HR &
Admin Coordinator will be mainly responsible for the overall management and
coordination of the administrative services of FCA including property
management, Insurance, transport as well as logistical support to the Projects.
Reporting directly to the Country Director, the role holder serves as principle
point of HR and administrative contact.
The incumbent will provide leadership, supervision and support in the
areas of personnel administration, performance management and staff development
that are necessary to maintain a skilled and competent workforce, responsible
for the overall management and coordination of the administrative services of
FCA including property management, insurance, transport as well as logistical
support to the projects. The jobholder serves as the principal point of
administrative contact and liaison with internal and external
stakeholders.
Admin Coordinator will be mainly responsible for the overall management and
coordination of the administrative services of FCA including property
management, Insurance, transport as well as logistical support to the Projects.
Reporting directly to the Country Director, the role holder serves as principle
point of HR and administrative contact.
The incumbent will provide leadership, supervision and support in the
areas of personnel administration, performance management and staff development
that are necessary to maintain a skilled and competent workforce, responsible
for the overall management and coordination of the administrative services of
FCA including property management, insurance, transport as well as logistical
support to the projects. The jobholder serves as the principal point of
administrative contact and liaison with internal and external
stakeholders.
Key Duties and
Responsibilities:
Responsibilities:
·
Coordinate the recruitment and selection
processes within the organization.
Coordinate the recruitment and selection
processes within the organization.
·
Work in close collaboration with the line managers
and supervisors ensure that performance appraisals and other tools/processes of
performance management are effectively carried out in time
Work in close collaboration with the line managers
and supervisors ensure that performance appraisals and other tools/processes of
performance management are effectively carried out in time
·
Actively promote the development of efficient
Human Resource Planning systems through developing & maintaining information
/records management systems.
Actively promote the development of efficient
Human Resource Planning systems through developing & maintaining information
/records management systems.
·
Offer guidance to management on labor issues and
changes in statutory requirements.
Offer guidance to management on labor issues and
changes in statutory requirements.
·
Provide guidance and implement grievance and
disciplinary procedures
Provide guidance and implement grievance and
disciplinary procedures
·
Participate in formulation and review of Human
Resource management policies and research on the new policies while keeping
track with changes in the labour market.
Participate in formulation and review of Human
Resource management policies and research on the new policies while keeping
track with changes in the labour market.
·
Manage all Human Resource information for
effective decision making including leave and contract management
Manage all Human Resource information for
effective decision making including leave and contract management
·
Provide leadership and supervisory support to
the staff training and development function of the organization.
Provide leadership and supervisory support to
the staff training and development function of the organization.
·
Ensure that the staff separation procedure is in
place and within the labour laws.
Ensure that the staff separation procedure is in
place and within the labour laws.
·
Provide counselling to staff in different areas
as may be required.
Provide counselling to staff in different areas
as may be required.
·
In charge of the design, review and
implementation of administrative policies and procedures in accordance to FCA
Strategic direction.
In charge of the design, review and
implementation of administrative policies and procedures in accordance to FCA
Strategic direction.
·
Design, Monitor and Implement systems that
promote effective Property Management at all FCA Facilities in accordance with
the Property Management Policy.
Design, Monitor and Implement systems that
promote effective Property Management at all FCA Facilities in accordance with
the Property Management Policy.
·
Develop and Review administration strategies and
Budget in line with FCA policies and procedures.
Develop and Review administration strategies and
Budget in line with FCA policies and procedures.
·
Design, Monitor and Implement systems that
promote efficiency in fleet management
Design, Monitor and Implement systems that
promote efficiency in fleet management
·
Plan, Monitor and Implement procedures that
promote good contract management of all service providers.
Plan, Monitor and Implement procedures that
promote good contract management of all service providers.
·
Design and implement systems that promote
efficiency in usage of administrative services like fuel and vehicle
utilisation.
Design and implement systems that promote
efficiency in usage of administrative services like fuel and vehicle
utilisation.
·
The jobholder will also design and implement
systems that promote energy efficiency in usage of administrative equipment’s
like Photo copiers, Computers, telephones.
The jobholder will also design and implement
systems that promote energy efficiency in usage of administrative equipment’s
like Photo copiers, Computers, telephones.
·
Nurture, mentor, coach and develop capacity of
administration and transport staff into a competent team.
Nurture, mentor, coach and develop capacity of
administration and transport staff into a competent team.
·
Maintain and improve the organisation’s
facilities
Maintain and improve the organisation’s
facilities
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Finn Church Aid
(FCA) HR & Admin Coordinator job placement should hold a Bachelor’s Degree
in Human Resources Management or related discipline like Social Sciences,
Business Administration, etc.
The ideal candidate for the Finn Church Aid
(FCA) HR & Admin Coordinator job placement should hold a Bachelor’s Degree
in Human Resources Management or related discipline like Social Sciences,
Business Administration, etc.
·
Possession of a Master’s Degree or Post graduate
Diploma is an added advantage
Possession of a Master’s Degree or Post graduate
Diploma is an added advantage
·
Membership with a professional Human Resource
body and other additional qualifications will be an added advantage
Membership with a professional Human Resource
body and other additional qualifications will be an added advantage
·
At least five years’ experience in reputable
International NGO
At least five years’ experience in reputable
International NGO
·
Excellent planning and organizational skills
Excellent planning and organizational skills
·
Strong analytical and problem solving skills
Strong analytical and problem solving skills
·
Excellent interpersonal skills and high level of
integrity
Excellent interpersonal skills and high level of
integrity
·
Computer literacy skills
Computer literacy skills
How to Apply:
All suitably qualified candidates who wish to join the Finn Church Aid
(FCA) in the aforementioned capacity are encouraged to send their short
applications and updated CVs to: Admin.Ugaco@ kirkonulkomaanapu.fi. Please
address your application to: The Country
Manager, Finn Church AID (FCA), Uganda program, P.O. Box 21826, Kampala. Uganda
(FCA) in the aforementioned capacity are encouraged to send their short
applications and updated CVs to: Admin.Ugaco@ kirkonulkomaanapu.fi. Please
address your application to: The Country
Manager, Finn Church AID (FCA), Uganda program, P.O. Box 21826, Kampala. Uganda
Deadline: 13th
October 2017
October 2017
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