Job Title: Program Assistant
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Strengthening Uganda’s Systems for Treating AIDS
Nationally (SUSTAIN) Project
Nationally (SUSTAIN) Project
Duty Station: Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About URC SUSTAIN Project:
University Research Co., LLC (URC) is implementing the USAID-funded
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Job Summary: The Program
Assistant will provide support to project staff with the overall aim of
ensuring smooth functioning of operations and project activities. S/he is an integral part of the
administrative team and will work closely with senior and technical staff to
ensure project needs are met.
Assistant will provide support to project staff with the overall aim of
ensuring smooth functioning of operations and project activities. S/he is an integral part of the
administrative team and will work closely with senior and technical staff to
ensure project needs are met.
Key Duties and
Responsibilities:
Responsibilities:
·
The jobholder will prepare invitations for
trainings and workshops and follow-up with participants as needed
The jobholder will prepare invitations for
trainings and workshops and follow-up with participants as needed
·
Provide support in the preparation of materials
and logistics for outside trainings, workshops, and special events
Provide support in the preparation of materials
and logistics for outside trainings, workshops, and special events
·
Formulate a checklist for required training
materials and equipment with technical lead and prepare corresponding requests
Formulate a checklist for required training
materials and equipment with technical lead and prepare corresponding requests
·
Ensure training teams have required materials
and equipment packed prior to training and returned to stores/inventory
following the training
Ensure training teams have required materials
and equipment packed prior to training and returned to stores/inventory
following the training
·
Prepare and distribute per diem and
transportation payments to training participants and organize required
supporting documentation
Prepare and distribute per diem and
transportation payments to training participants and organize required
supporting documentation
·
Manage logistics for meetings and workshops
including organization of lunch/tea, preparation of the meeting
space/equipment, welcome participants, and materials preparation.
Manage logistics for meetings and workshops
including organization of lunch/tea, preparation of the meeting
space/equipment, welcome participants, and materials preparation.
·
Maintain electronic and paper files of program
communications, materials, and health unit specific documents.
Maintain electronic and paper files of program
communications, materials, and health unit specific documents.
·
Perform any other duties as assigned by supervisor
and other senior staff.
Perform any other duties as assigned by supervisor
and other senior staff.
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID SUSTAIN Program
Assistant job opportunity should hold a Bachelor’s Degree in Administration,
Management, Business Administration, Social Sciences, or other relevant field.
The applicants for the USAID SUSTAIN Program
Assistant job opportunity should hold a Bachelor’s Degree in Administration,
Management, Business Administration, Social Sciences, or other relevant field.
·
A minimum of two years of professional
experience in office administration.
A minimum of two years of professional
experience in office administration.
·
Excellent knowledge and experience with Windows,
Word, Excel, PowerPoint, and other data processing and graphical presentation
software.
Excellent knowledge and experience with Windows,
Word, Excel, PowerPoint, and other data processing and graphical presentation
software.
·
Ability to independently plan and execute complex
tasks while addressing daily management details and remaining organized and
focused on long-term deadlines and strategy highly desirable.
Ability to independently plan and execute complex
tasks while addressing daily management details and remaining organized and
focused on long-term deadlines and strategy highly desirable.
·
Excellent inter-personal communication skills
and excellent organization skills.
Excellent inter-personal communication skills
and excellent organization skills.
·
Oral and written English language fluency.
Oral and written English language fluency.
How to Apply:
All suitably qualified and interested applicants should submit their
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
Human Resource & Administration Coordinator,
University Research Co., LLC – Centre for Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
E-mail to:
[email protected]
[email protected]
Deadline: 31st
October 2017 by 12:00 Noon
October 2017 by 12:00 Noon
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline