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Fresher Receptionist US Non-profit Diploma Jobs – – Catholic Relief Services (CRS)
Job Title: Receptionist
Organization: Catholic
Relief Services (CRS)
Relief Services (CRS)
Duty Station: Uganda
Reports to: Administrative
Officer
Officer
About US:
Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.
Job Summary: The Receptionist will
perform the tasks associated with CRS Moroto Office reception to include the
management of the reception, telephone records and billing, handling of
visitor’s cards, goods receipt, receiving visitors and in support of high-quality
programs serving the poor and vulnerable. Your knowledge and experience will
allow you to coordinate reception activities, as you apply the principles of
stewardship, integrity, transparency, and accountability.
Key Duties and
Responsibilities:
Responsibilities:
·
Receive, announce and direct visitors to staff
in the office in a courteous manner. Also, as requested, make appointments and
take messages.
Receive, announce and direct visitors to staff
in the office in a courteous manner. Also, as requested, make appointments and
take messages.
·
Maintain an updated staff and telephone intercom
list.
Maintain an updated staff and telephone intercom
list.
·
Circulate copies of monthly telephone bills to
respective staff for identification of personal calls. i.e. Mobile phones to
respective staff, fixed telephones bills to respective sub office staff.
Circulate copies of monthly telephone bills to
respective staff for identification of personal calls. i.e. Mobile phones to
respective staff, fixed telephones bills to respective sub office staff.
·
Support the implementation of delivery
operations from arrival of goods in-country (or local purchase point) to the
warehouses and on to the final distribution centers in accordance with CRS and
donor regulations and international and local supply chain standards and
requirements
Support the implementation of delivery
operations from arrival of goods in-country (or local purchase point) to the
warehouses and on to the final distribution centers in accordance with CRS and
donor regulations and international and local supply chain standards and
requirements
·
Manage internal/external office mail.
Receive/Record all outgoing and incoming mail to include invoices. Distribute
mail to respective officers. Also take responsibility for receipt/dispatch of
Main office pouches.
Manage internal/external office mail.
Receive/Record all outgoing and incoming mail to include invoices. Distribute
mail to respective officers. Also take responsibility for receipt/dispatch of
Main office pouches.
·
Manage incoming/outgoing pouches to the Regional
and HQ. Ensure prompt delivery to recipients and payment to vendors effected.
Manage incoming/outgoing pouches to the Regional
and HQ. Ensure prompt delivery to recipients and payment to vendors effected.
·
Provide secretarial support to the Emergency
Coordinator whenever required.
Provide secretarial support to the Emergency
Coordinator whenever required.
·
Receive, register, file, summarize data of
applicants using approved format, and submit application files together with
softcopy of summarized data to the Human Resource Manager, within two days of
closed date for receipt of applications.
Receive, register, file, summarize data of
applicants using approved format, and submit application files together with
softcopy of summarized data to the Human Resource Manager, within two days of
closed date for receipt of applications.
·
Perform other tasks and assignments as and when
required which are consistent with your level in the organization.
Perform other tasks and assignments as and when
required which are consistent with your level in the organization.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Catholic Relief
Services (CRS) Receptionist job opportunity should hold a Diploma in
Secretarial Studies, Business Administration/Management or equivalent.
The ideal candidate for the Catholic Relief
Services (CRS) Receptionist job opportunity should hold a Diploma in
Secretarial Studies, Business Administration/Management or equivalent.
·
A minimum of two years of related experience in
a similar position, preferably with an international NGO.
A minimum of two years of related experience in
a similar position, preferably with an international NGO.
·
Computer literacy skills i.e. proficiency in MS
word, MS Excel, and E-mail communication.
Computer literacy skills i.e. proficiency in MS
word, MS Excel, and E-mail communication.
·
Person of high integrity, interpersonal and
customer care relations.
Person of high integrity, interpersonal and
customer care relations.
·
Good writing, listening and good communication
skills.
Good writing, listening and good communication
skills.
·
Culturally sensitive and patient.
Culturally sensitive and patient.
·
Ability to work with minimum supervision.
Ability to work with minimum supervision.
·
Ability to manage multiple tasks at a time and
work effectively with colleagues from different backgrounds.
Ability to manage multiple tasks at a time and
work effectively with colleagues from different backgrounds.
·
Ability to work collaboratively as part of a
team environment
Ability to work collaboratively as part of a
team environment
·
Agency-wide Competencies (for all CRS
Staff): Serves with Integrity, Models Stewardship, Cultivates
Constructive Relationships, Promotes Learning, Trusting Relationships,
Professional Growth, Partnership, Accountability
Agency-wide Competencies (for all CRS
Staff): Serves with Integrity, Models Stewardship, Cultivates
Constructive Relationships, Promotes Learning, Trusting Relationships,
Professional Growth, Partnership, Accountability
How to Apply:
All suitably qualified and interested Ugandan candidates are encouraged
to send their cover letters, CVs and three work references (names and contact
information only) to ug_recruitment@crs.org
to send their cover letters, CVs and three work references (names and contact
information only) to ug_recruitment@crs.org
Deadline: 6th November
2017 by 5:00PM
2017 by 5:00PM
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