The Ugandan Jobline

• The jobholder will provide delivery/errand
  services, which includes among others, mail, payments and banking
• Provides support in printing, photocopying
  and binding for required activities materials
• Provides support in maintaining the
  routine general cleanliness of the office, by supervising the contracted
  cleaners.
• Serves as an appointed bank agent for
  encashment of the organizations cheques, including delivery and collection
  of bank correspondences.
• Purchases and manages the usage of office
  cleaning and kitchen supplies.
• Provides hospitality service to official
  guests, which includes providing teas and refreshments as may be needed.
• Maintains general cleanliness of the
  kitchen and optimal handling of kitchen appliances.
• Under direction of Administrative Officer,
  assist in maintenance of office stationery and supplies which includes
  it’s issuance and receipts and maintaining the prescribed monitoring
  record.
• Provide relieve services as requested from
  time to time including but not limited to front office desk.
• Provides logistical support in variety of
  areas, including but not limited to scanning, preparation of workshop
  materials.
• Support the Finance team by typing out the
  VAT forms on a weekly basis as they are provided

• The ideal applicants for the USAID
  Intrahealth International Receptionist/Office Assistant job placement
  should hold a Diploma in management, secretariat or equivalent field
• At least two years of related working
  experience in a busy executive office
• High degree of confidentiality
• Ability to handle multiple tasks
  simultaneously with prioritization
• Self-motivated and able to adapt to change
  quickly
• Beginner level of Microsoft office
  (Outlook, Word and Excel) or more

• Effective communication:
  Understands effective communication concepts, tools and techniques;
  ability to effectively transmit, explain complex technical concepts in
  simple, clear language appropriate to the audience; and receive, and
  accurately interpret ideas, information, and needs through the application
  of appropriate communication behaviors
• Planning and Organizing:
  Develops clear goals that are consistent with agreed upon strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate time and resources for completing work;
  foresees risks and allows for contingencies when planning; and monitors
  and adjusts plans and actions as necessary.
• Interpersonal Relationships:
  Knowledge of and the ability to effectively interact within and across
  Divisions, Departments, Country offices in a constructive and
  collaborative manner.
• Personal Competencies: Innovation,
  Accountability, Service Excellence, Effective Oral and Written
  Communication, Problem Solving

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