Fresher Receptionist/Office Assistant Diploma NGO Jobs – IntraHealth International

Organisation: IntraHealth International
Project Name: USAID Regional
Health Integration to Enhance Services in Eastern Uganda (RHITES-E)
Duty Station:  Uganda
Reports to: Administrative
About US:
IntraHealth International is a non-profit organization that was founded
in North Carolina, United States and has been working in over 30 years in over
100 countries. IntraHealth has empowered health workers to better serve
communities in need. IntraHealth fosters local solutions to health care
challenges by improving health worker performance, strengthening health
systems, harnessing technology, and leveraging partnerships. In collaboration
with governments, nongovernmental organizations, and private- sector
organizations around the world, IntraHealth champions the needs and contributions
of health workers—from doctors and nurses to community health workers to health
facility managers—and works to ensure they have the tools, supplies,
information, training, and support they need to provide communities they serve
with the best possible opportunity for health and well-being.
About USAID RHITES-E Project:
IntraHealth International is implementing the new USAID Activity. The
USAID Regional Health Integration to Enhance Services in Eastern Uganda
(RHITES-E) supports the Government of Uganda (GOU) and key stakeholders to
increase availability and utilization of high quality health services in 21
districts in Eastern Uganda and two (2) in Karamoja. This is done by
strengthening health systems and improving the quality of, access to, and
demand for health services with attention to equity and underserved
Job Summary: The
Receptionist/Office Assistant will primarily be responsible for providing
operational support to the office in relation to hospitality, office
cleanliness, banking services, message services and other general duties.
Key Duties and
  • The jobholder will provide delivery/errand
    services, which includes among others, mail, payments and banking
  • Provides support in printing, photocopying
    and binding for required activities materials
  • Provides support in maintaining the
    routine general cleanliness of the office, by supervising the contracted
  • Serves as an appointed bank agent for
    encashment of the organizations cheques, including delivery and collection
    of bank correspondences.
  • Purchases and manages the usage of office
    cleaning and kitchen supplies.
  • Provides hospitality service to official
    guests, which includes providing teas and refreshments as may be needed.
  • Maintains general cleanliness of the
    kitchen and optimal handling of kitchen appliances.
  • Under direction of Administrative Officer,
    assist in maintenance of office stationery and supplies which includes
    it’s issuance and receipts and maintaining the prescribed monitoring
  • Provide relieve services as requested from
    time to time including but not limited to front office desk.
  • Provides logistical support in variety of
    areas, including but not limited to scanning, preparation of workshop
  • Support the Finance team by typing out the
    VAT forms on a weekly basis as they are provided

Qualifications, Skills and
  • The ideal applicants for the USAID
    Intrahealth International Receptionist/Office Assistant job placement
    should hold a Diploma in management, secretariat or equivalent field
  • At least two years of related working
    experience in a busy executive office
  • High degree of confidentiality
  • Ability to handle multiple tasks
    simultaneously with prioritization
  • Self-motivated and able to adapt to change
  • Beginner level of Microsoft office
    (Outlook, Word and Excel) or more
Personal Competencies:
  • Effective communication:
    Understands effective communication concepts, tools and techniques;
    ability to effectively transmit, explain complex technical concepts in
    simple, clear language appropriate to the audience; and receive, and
    accurately interpret ideas, information, and needs through the application
    of appropriate communication behaviors
  • Planning and Organizing:
    Develops clear goals that are consistent with agreed upon strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate time and resources for completing work;
    foresees risks and allows for contingencies when planning; and monitors
    and adjusts plans and actions as necessary.
  • Interpersonal Relationships:
    Knowledge of and the ability to effectively interact within and across
    Divisions, Departments, Country offices in a constructive and
    collaborative manner.
  • Personal Competencies: Innovation,
    Accountability, Service Excellence, Effective Oral and Written
    Communication, Problem Solving
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID Project should apply by clicking on the web link below.
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