Job Title: Program Administration Officer
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Strengthening Uganda’s Systems for Treating AIDS
Nationally (SUSTAIN) Project
Nationally (SUSTAIN) Project
Duty Station: Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About URC SUSTAIN Project:
University Research Co., LLC (URC) is implementing the USAID-funded
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Job Summary: The Program
Administration Officer will provide support to the USAID project staff,
oversight of the office administrative function, ensuring day-to-day office
operations run smoothly, including management of meetings and events, adherence
to safety and security policies and procedures, and facility maintenance and
repairs. S/He will also be responsible for effective linkages between central
office and field level administrative issues and challenges, and ensuring
effective and efficient attention of the senior team to addressing those
issues.
Administration Officer will provide support to the USAID project staff,
oversight of the office administrative function, ensuring day-to-day office
operations run smoothly, including management of meetings and events, adherence
to safety and security policies and procedures, and facility maintenance and
repairs. S/He will also be responsible for effective linkages between central
office and field level administrative issues and challenges, and ensuring
effective and efficient attention of the senior team to addressing those
issues.
Key Duties and
Responsibilities:
Responsibilities:
·
In charge of the supervision of office
administrative support staff, including Program Assistants, Office Assistant/
cleaner and security guard/custodian.
In charge of the supervision of office
administrative support staff, including Program Assistants, Office Assistant/
cleaner and security guard/custodian.
·
Overseeing the out-sourced security service and
the cleaning/ garbage collection Company.
Overseeing the out-sourced security service and
the cleaning/ garbage collection Company.
·
Provide office administrative support including
organization and facilitation for internal meetings, drafting agendas, and
taking minutes;
Provide office administrative support including
organization and facilitation for internal meetings, drafting agendas, and
taking minutes;
·
Manage and document correspondences between
project offices, the home office, the client, other partners, and stakeholders.
Manage and document correspondences between
project offices, the home office, the client, other partners, and stakeholders.
·
Ensure that office supplies are purchased,
stored and distributed.
Ensure that office supplies are purchased,
stored and distributed.
·
Ensure timely settlement of office related bills
including those for utilities.
Ensure timely settlement of office related bills
including those for utilities.
·
Assist with making logistical arrangements for
project events and field activities.
Assist with making logistical arrangements for
project events and field activities.
·
Make logistical arrangements including
accommodation and transport for project staff traveling outside their region or
for international visitors.
Make logistical arrangements including
accommodation and transport for project staff traveling outside their region or
for international visitors.
·
Support the procurement function when requested.
Support the procurement function when requested.
·
Request for petty cash transactions for the
office related costs.
Request for petty cash transactions for the
office related costs.
·
Perform any other related duties assign from
time to time
Perform any other related duties assign from
time to time
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID SUSTAIN Program
Administration Officer job opportunity should hold a Bachelor’s Degree in
Administration, Management, Business, community & Social works, Social
Science, or other relevant field.
The applicants for the USAID SUSTAIN Program
Administration Officer job opportunity should hold a Bachelor’s Degree in
Administration, Management, Business, community & Social works, Social
Science, or other relevant field.
·
A minimum of two years of professional
experience in office administration.
A minimum of two years of professional
experience in office administration.
·
Computer literacy i.e. working knowledge and
experience with Windows, Word, Excel, PowerPoint, and other data processing and
graphical presentation software.
Computer literacy i.e. working knowledge and
experience with Windows, Word, Excel, PowerPoint, and other data processing and
graphical presentation software.
·
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy highly desirable.
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy highly desirable.
·
Ability to assess problems and develop
solutions.
Ability to assess problems and develop
solutions.
·
Excellent inter-personal communication skills
and excellent organization skills.
Excellent inter-personal communication skills
and excellent organization skills.
·
Oral and written English language fluency
Oral and written English language fluency
·
Applicants with experience that relates to
USAID-funded projects or other international development experience have an
added advantage
Applicants with experience that relates to
USAID-funded projects or other international development experience have an
added advantage
How to Apply:
All suitably qualified and interested applicants should submit their
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
Human Resource & Administration Coordinator,
University Research Co., LLC – Centre for Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
E-mail to:
[email protected]
[email protected]
Deadline: 31st
October 2017 by 12:00 Noon
October 2017 by 12:00 Noon
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