Job Title: Finance and Administration Officer
Organization: Restless
Development
Development
Duty Station: Uganda
Reports to: Program
Manager-Moroto with contact SFAC-Kampala
Manager-Moroto with contact SFAC-Kampala
Gross Annual Salary: UGX.
20,044,868
20,044,868
About US:
Restless Development (Uganda) is an International NGO established to
address the challenges faced by young people in Uganda by placing young people
at the forefront of change and development. Our vision is for all Ugandan youth
to live healthy and productive lives, fully supported by those around them. Our
programming focuses on three core areas: youth sexual and reproductive health
and rights, youth civic participation and youth employment and livelihoods.
address the challenges faced by young people in Uganda by placing young people
at the forefront of change and development. Our vision is for all Ugandan youth
to live healthy and productive lives, fully supported by those around them. Our
programming focuses on three core areas: youth sexual and reproductive health
and rights, youth civic participation and youth employment and livelihoods.
Job Summary: The Finance and
Administration Officer will provide support in administrative and logistical
duties in two key support units: finance and administration; and operations and
human resources. This position requires outstanding organisational and
administrative abilities and excellent communication skills.
Administration Officer will provide support in administrative and logistical
duties in two key support units: finance and administration; and operations and
human resources. This position requires outstanding organisational and
administrative abilities and excellent communication skills.
Key Duties and
Responsibilities:
Responsibilities:
Undertake daily, weekly and monthly finance operations: 60%
·
Ensure all financial transactions adhere to
policy and procedure, including relevant authorisation and supporting
documentation.
Ensure all financial transactions adhere to
policy and procedure, including relevant authorisation and supporting
documentation.
·
Ensure all financial transactions are recorded
and filed in a timely and accurate manner.
Ensure all financial transactions are recorded
and filed in a timely and accurate manner.
·
The incumbent will also ensure after banking,
all transactions are sent to the SFAC in the csv template for review before
being posted in Finance Force to ensure a timely update of all transactions in
the accounting system
The incumbent will also ensure after banking,
all transactions are sent to the SFAC in the csv template for review before
being posted in Finance Force to ensure a timely update of all transactions in
the accounting system
·
Collect all financial requisitions from staff
and prepare cheque payments for internal cash requirements or external purposes
i.e. for payment of suppliers
Collect all financial requisitions from staff
and prepare cheque payments for internal cash requirements or external purposes
i.e. for payment of suppliers
·
Make payments and administer cash advances,
follow up accountabilities, and maintain the required accounting records for
each transaction physically and in finance force.
Make payments and administer cash advances,
follow up accountabilities, and maintain the required accounting records for
each transaction physically and in finance force.
·
Manage the office cash, ensuring sufficient
funds are available to support programme operations.
Manage the office cash, ensuring sufficient
funds are available to support programme operations.
·
Maintain the bank and cash safe to ensure funds
are available for all authorised transactions.
Maintain the bank and cash safe to ensure funds
are available for all authorised transactions.
·
Ensure the safe keeping of the accounting records
such as authorised requisitions, invoices, receipts, cheque, book, etc.
Ensure the safe keeping of the accounting records
such as authorised requisitions, invoices, receipts, cheque, book, etc.
·
Ensure the float register is updated on a daily
basis and that Finance force is duly updated with accurate details of payment
and accountabilities.
Ensure the float register is updated on a daily
basis and that Finance force is duly updated with accurate details of payment
and accountabilities.
·
Ensure cash and bank reconciliations are
completed every month including weekly cash counts.
Ensure cash and bank reconciliations are
completed every month including weekly cash counts.
·
Assist the Programme and the finance team to
prepare regular internal and external financial reports as may be required.
Assist the Programme and the finance team to
prepare regular internal and external financial reports as may be required.
·
Support other regular finance systems and
operations as required
Support other regular finance systems and
operations as required
·
Ensure that for all finance documents sent to
H/O backup copies are kept in the field
Ensure that for all finance documents sent to
H/O backup copies are kept in the field
·
Ensure cash and bank controls are in place and
act as a gatekeeper of all field finance operations
Ensure cash and bank controls are in place and
act as a gatekeeper of all field finance operations
·
Support the SFAC in the annual participatory
budget development and re-forecasting processes by ensuring that Finance Force
data is timely updated/captured in the system
Support the SFAC in the annual participatory
budget development and re-forecasting processes by ensuring that Finance Force
data is timely updated/captured in the system
·
Support other regular finance operations as may
be required including staff trainings as well as orientations/inductions
Support other regular finance operations as may
be required including staff trainings as well as orientations/inductions
·
Pick bank statements for all operational bank accounts
on 1st working day of the month for previous month and ensure they are duly
filed and or sent to HO for account reconciliation check
Pick bank statements for all operational bank accounts
on 1st working day of the month for previous month and ensure they are duly
filed and or sent to HO for account reconciliation check
·
Carry out any other duties that may be assigned
to you by F& A unit including closure of outstanding issues in Internal and
external audits identified
Carry out any other duties that may be assigned
to you by F& A unit including closure of outstanding issues in Internal and
external audits identified
Maintain office administrative systems 25%
·
Follow up to ensure Programme timesheets are
duly received and handed over to Human Resource coordinator
Follow up to ensure Programme timesheets are
duly received and handed over to Human Resource coordinator
·
Ensure vehicle usage is pre authorised and all
approved requests filed to Justify journeys covered for close monitoring of
vehicle usage
Ensure vehicle usage is pre authorised and all
approved requests filed to Justify journeys covered for close monitoring of
vehicle usage
·
Support Finance and administration team on
procurement support at Moroto office
Support Finance and administration team on
procurement support at Moroto office
·
Ensure all field payments and accountabilities
are duly checked, stamped paid before they are updated in finance force csv
Ensure all field payments and accountabilities
are duly checked, stamped paid before they are updated in finance force csv
·
Ensure all financial documents are duly filed
and labelled for a quick retrieval during audits or as may be required from
time to time
Ensure all financial documents are duly filed
and labelled for a quick retrieval during audits or as may be required from
time to time
·
Monitor stationery requirements and make orders
for replenishment as required from time to time
Monitor stationery requirements and make orders
for replenishment as required from time to time
·
Support to make bookings for central events,
meetings as may be required from time to time
Support to make bookings for central events,
meetings as may be required from time to time
·
Ensure all staff taking assets out like
computer, Cameras and Projectors have signed approval authorisation on file and
conditions is assets is ascertained at all times before custody
Ensure all staff taking assets out like
computer, Cameras and Projectors have signed approval authorisation on file and
conditions is assets is ascertained at all times before custody
·
Line and performance manage the Moroto office
guards, cleaner and driver
Line and performance manage the Moroto office
guards, cleaner and driver
·
Support internal and external audit process and
requirements
Support internal and external audit process and
requirements
·
Ensure guards’ duty roster is updated.
Ensure guards’ duty roster is updated.
·
Support
Support
·
Support to other regular administration systems
as may be required
Support to other regular administration systems
as may be required
·
Provide support to Programmes and Finance admin
unit 10%
Provide support to Programmes and Finance admin
unit 10%
·
Support Programme team to implement the
financial systems in area of work
Support Programme team to implement the
financial systems in area of work
·
Guide staff regarding budgeting and coding of
expenditure
Guide staff regarding budgeting and coding of
expenditure
·
Participate in VPE finance training as may be
required from time to time
Participate in VPE finance training as may be
required from time to time
·
Participate in field monitoring visits as may be
required from time to time
Participate in field monitoring visits as may be
required from time to time
Other (5%)
·
Other duties as required, including occasional
work on weekends for which time off in lieu can be taken
Other duties as required, including occasional
work on weekends for which time off in lieu can be taken
·
Participate in F and A unit planning meeting
once a month
Participate in F and A unit planning meeting
once a month
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the Restless Development
Finance and Administration Officer job placement should hold a University
degree in accounting or finance or relevant field of study, or equivalent work
experience, Part ACCA/CPA qualification
The applicants for the Restless Development
Finance and Administration Officer job placement should hold a University
degree in accounting or finance or relevant field of study, or equivalent work
experience, Part ACCA/CPA qualification
·
One to two years’ experience in
development/business sector
One to two years’ experience in
development/business sector
·
Excellent knowledge of IT, especially Word and
Excel (experience with Finance Force or accounting systems preferred)
Excellent knowledge of IT, especially Word and
Excel (experience with Finance Force or accounting systems preferred)
·
Excellent organisational skills and
methodological approach to financial management
Excellent organisational skills and
methodological approach to financial management
·
Fluency in English with exceptional written and
verbal communication skills
Fluency in English with exceptional written and
verbal communication skills
·
A strong personal commitment to the values, aims
and methods of Restless Development
A strong personal commitment to the values, aims
and methods of Restless Development
·
Excellent interpersonal and communication skills
Excellent interpersonal and communication skills
·
Ability to analyse problems and make sound
operational decisions
Ability to analyse problems and make sound
operational decisions
·
Fluency in written and spoken English
Fluency in written and spoken English
·
Previous experience in accurately entering
financial data in accounting or administrative systems
Previous experience in accurately entering
financial data in accounting or administrative systems
·
Experience working in a multicultural
environment
Experience working in a multicultural
environment
·
Prior experience working with an NGO
Prior experience working with an NGO
·
Personal
commitment to the values, aims and methods of Restless Development.
Personal
commitment to the values, aims and methods of Restless Development.
How to Apply:
All suitably qualified and interested candidates who wish to join
Restless Development in the aforementioned capacity should fill in this form, download here, and send it to
[email protected]. Please note that we DO NOT accept CVs,
resumes and cover letters.
Restless Development in the aforementioned capacity should fill in this form, download here, and send it to
[email protected]. Please note that we DO NOT accept CVs,
resumes and cover letters.
Deadline: 10th October 2017
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