Job Title: Administrative Officer
Organization: Catholic Relief
Services (CRS)
Services (CRS)
Duty Station: Uganda
Reports to: Operations
Manager/Head of Office
Manager/Head of Office
About US:
Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.
Job Summary: The Administrative
Officer will coordinate the provision of responsive, effective, and efficient
administrative services in support of the Catholic Relief Services’ (CRS)
mission to serve the poor and vulnerable. You will help ensure stewardship of
resources and a high-quality service approach are integrated into
administrative systems, policies, and procedures.
Key Duties and
Responsibilities:
Responsibilities:
·
Coordinate and report on activities and required
resources to ensure cost efficient and quality service delivery from
administrative support functions.
Coordinate and report on activities and required
resources to ensure cost efficient and quality service delivery from
administrative support functions.
·
Help ensure administrative systems, processes,
and policies are in line with agency standards and donor and local law
regulations. Engage with relevant external stakeholders (government officials,
landlords, service providers, etc.) on assigned administrative matters and help
ensure required authorizations and documents are up-to-date.
Help ensure administrative systems, processes,
and policies are in line with agency standards and donor and local law
regulations. Engage with relevant external stakeholders (government officials,
landlords, service providers, etc.) on assigned administrative matters and help
ensure required authorizations and documents are up-to-date.
·
Coordinate the efficient use of CP assets and
rented facilities. Help ensure fully compliant procurement of office materials
and asset management systems.
Coordinate the efficient use of CP assets and
rented facilities. Help ensure fully compliant procurement of office materials
and asset management systems.
·
The jobholder will help identify safety issues
and ensuring a safe and sound work environment.
The jobholder will help identify safety issues
and ensuring a safe and sound work environment.
·
Coordinate the provision of travel and logistics
support and services to staff and visitors. Coordinate event planning activities,
including delegation visits, trainings and workshops.
Coordinate the provision of travel and logistics
support and services to staff and visitors. Coordinate event planning activities,
including delegation visits, trainings and workshops.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Catholic Relief
Services (CRS) Administrative Officer job opportunity should hold a High School
diploma. Possession of a Bachelor’s Degree in Business Administration or
relevant field preferred.
The ideal candidate for the Catholic Relief
Services (CRS) Administrative Officer job opportunity should hold a High School
diploma. Possession of a Bachelor’s Degree in Business Administration or
relevant field preferred.
·
At least two years of work experience in
administrative support functions, with increasing responsibility.
At least two years of work experience in
administrative support functions, with increasing responsibility.
·
Previous experience with a local or
international NGO a plus.
Previous experience with a local or
international NGO a plus.
·
Additional education may substitute for some
experience.
Additional education may substitute for some
experience.
·
Experience and proficient skills in MS Office
package (Excel, Word, PowerPoint, Visio) and information management systems.
Experience and proficient skills in MS Office
package (Excel, Word, PowerPoint, Visio) and information management systems.
·
Good planning, organizational and time
management skills
Good planning, organizational and time
management skills
·
Strong customer service orientation with very
good communication and interpersonal skills
Strong customer service orientation with very
good communication and interpersonal skills
·
Ethical conduct and ability to maintain
confidentiality
Ethical conduct and ability to maintain
confidentiality
·
Proactive, resourceful, solutions-oriented and
results-oriented
Proactive, resourceful, solutions-oriented and
results-oriented
·
Agency-wide Competencies (for all CRS
Staff): Serves with Integrity, Models Stewardship, Cultivates
Constructive Relationships, Promotes Learning, Trusting Relationships,
Professional Growth, Partnership, Accountability
Agency-wide Competencies (for all CRS
Staff): Serves with Integrity, Models Stewardship, Cultivates
Constructive Relationships, Promotes Learning, Trusting Relationships,
Professional Growth, Partnership, Accountability
How to Apply:
All suitably qualified and interested Ugandan candidates are encouraged
to send their cover letters, CVs and three work references (names and contact
information only) to [email protected].
Please include job position as subject line of the Email.
to send their cover letters, CVs and three work references (names and contact
information only) to [email protected].
Please include job position as subject line of the Email.
Deadline: 6th
November 2017 by 5:00PM
November 2017 by 5:00PM
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