Fresher Administrative Assistant Job Opportunities – Uganda Christian University (UCU)

Job Title:      Administrative Assistant
Organisation: Uganda
Christian University (UCU)
Duty Station: Faculty of
Law, Mukono, Uganda
About UCU:
Uganda Christian University was founded when the historic Bishop Tucker
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s
missionary history. The Church Mission Society teamed with Ugandan leaders and
others to assure the College had the necessary intellectual and other capital.
By the late 1990s, the Church of Uganda sought to have a broader impact on
society through the higher education – not only of clergy but of other
professionals as well. Uganda Christian University was established in 1997.
Job Summary: The
Administrative Assistant will support the Faculty of Law by managing the day
to-day activities
Key Duties and
Responsibilities:  
·        
Tasked with updating lecturers on any necessary
information that concerns them e.g. internal communications from the Dean and
University Administration.
·        
Ensure that the time table is working well, link
Lecturers to students in cases of any need, update the Dean and the Lecturers
on issues as they arise, and maintain general cleanliness and organization of
the School offices.
·        
Requisition and account for funds for workshops,
seminars and other related activities.
·        
Receiving communications from other Departments
and Faculties for the Dean to respond to and give feedback accordingly.
·        
Requisition for equipment, furniture and other
supplies for the School and ensure their maintenance.
·        
Organizing and attending meetings when
necessary.
·        
Attending to students’ academic and other issues
as they arise, and refer to the Dean where necessary.
·        
Attending to parents and guardians on issues
regarding their children’s academic and social affairs
·        
Handling students’ course work and examination
results.
·        
Following up on students and Lecturers to meet
deadlines.
·        
Acting as a link between students and
Dean/Lecturers and vice versa where necessary.
·        
Disseminating evaluation forms, for evaluating
Lecturers to students, receiving them back, and compiling them for the Dean.
·        
Promoting rapport between School administration
and Lecturers/Tutors, and students for the smooth running of the School.
·        
Making testimonials and recommendations for
students for the Dean to sign whenever required.
·        
Participating in making the work plan and budget
for the School.
·        
Perform any other duties assigned by the Dean/Programme
Coordinators.



Qualifications, Skills and
Experience: 
·        
The applicant must possess a Bachelor’s degree
from a recognized Institution of Higher learning.
·        
A minimum of two (2) years of working experience
performing administrative tasks.
·        
Excellent computer skills (Word, Excel, Access,
Power point and internet).
·        
Previous experience in minute taking.
·        
Excellent interpersonal skills especially when
dealing with students, staff and visitors.
·        
Must be a person of high integrity with an
excellent work ethic.
·        
Must be able to work under pressure to meet
deadlines and be available to work after normal working hours.
·        
Must be a committed and practicing Christian.
How to Apply:
All prospective employees are encouraged to send two (2) copies of an
application letter clearly demonstrating suitability together with updated
Curriculum Vitae and three references. Please also attach two (2) copies of
academic and professional certificates and transcripts. 
Send to:
The Manager of Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono. Uganda
Email to: jobs@ucu.ac.ug
Deadline: Friday, 27th October
2017 by 5:00pm

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