Country Finance Officer Project Careers – mothers2mothers (m2m)

Job Title:      Country Finance Officer
Organization: mothers2mothers
Project Name: USAID-funded
BETTER OUTCOMES for Children and Youth in Eastern and Northern Uganda
Duty Station: Jinja, Uganda
Reports to: Finance Manager
About US:
mothers2mothers (m2m) is an international non-governmental organization
based in Cape Town, SA, dedicated to providing education and support to
pregnant women and mothers living with HIV, and preventing mother-to-child
transmission. Since its inception, m2m has reached more than one million
mothers in seven countries. Founded in Cape Town in 2001, m2m is a partner in
the United Nations’ Global Plan towards the Elimination of New HIV Infections
among Children by 2015 and Keeping their Mothers Alive.
World Education Inc. /Bantwana (WEI/B) is implementing the five- year
USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern
Uganda. The goal of the project is to improve the wellbeing of children and
youth orphaned and made vulnerable by HIV and other adversities in Eastern and
Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five
partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s
Efforts to Save Orphans (UWESO), Youth Alive, Friends of Christ Revival
(FOC-REV) and m2m; each responsible for specific technical aspects of the
project. The project is being implemented in 20 districts of Eastern and
Northern Uganda.
Job Summary: The Country
Finance Officer is mainly responsible for implementation and supporting the
Finance department of m2m Uganda in all aspects of the financial transactions
processes related to WEI-Better Outcomes Project at m2m Uganda.  He/she will support the Country Finance
Manager in implementing a complete cycle of Finance operations. He/she will be
responsible for technical aspects of processing financial data, transactions,
and producing monthly bank reconciliations for WEI-Better Outcomes Project. He/She
will review and coding of financial information; the preparation and processing
of documents and the disbursement of funds. This position will make banking
deposits; compile, review and maintain the accuracy of all financial
information and maintain records.
Key Duties and
Purchasing – Coordination of the purchasing function:
Offer guidance and support to the Administrative
Assistant to enter all invoices into the Accounting system and allocate them
against purchase orders
Deal with supplier queries regarding payments
Coordinate and manage the process to setup new
suppliers in the accounting system
Maintain and update supplier information and do
relevant background checks and terrorist/debarment checks
Ensure that direct debits payment are checked to
supporting documentation and correctly recorded
Run the creditor report at month-end
Ensure monthly payment reports are produced for
the cash flow analysis
Maintain an updated list of preferred vendors
for the country office
Provide confirmation to service providers to
render services and/or goods upon approved requests
Ensure adherence to set timelines for payments
to service providers and/or staff
Manage staff accounts:
Establish and maintain a process for staff
travel and salary advances
Process Travel Requisitions and related staff
Enter staff expenses into the accounting system
(Reimbursements and/or advance liquidations)
Revenue/Income, debtors and cash book management:
Check bank accounts and print statements
Ensure that internal bank transfers are
correctly managed
Support the Country Finance Manager in the
preparation of budgets
Prepare the monthly bank reconciliations for the
main operating account for submission to the Country Finance Manager
Prepare monthly reconciliations of Payroll
control accounts
Prepare monthly reconciliations of Payables and
receivables accounts
Accruals and Prepayments reconciliation
Follow up on reconciling items above and pass
correcting entries where necessary
HR records and Timesheet management:
Offer technical support to the Country Finance
Manager in managing the timesheet submissions
Update all personnel changes to HR at HO before
the cut-off date
Process approved payroll payment and ensure
deductions are remitted to government departments
Update staff medical insurance
Updates and maintain the fixed asset register
and reconcile the sub-ledger and general ledger on a monthly basis
Work closely with the Admin Assistant to
bi-annually conduct asset checks as per the asset register and policy and
provide updates of assets to insurance service provider
 Month-end and Year-end close
Support the Country
Finance Manager in liaising with the Finance and Support Services unit to close
the month-end in time and conduct all relevant reconciliation

Qualifications, Skills and
The applicant for the m2m USAID Project Country
Finance Officer job placement should preferably hold a recognized
Accounting/Business degree
CPA qualification is an added advantage
A minimum of five years of related work
Focused and versatile team player that is
comfortable under pressure
Excellent analytical and problem solving skills
Keen attention to detail, structured and process
Excellent computer skills (including accounting
packages, spreadsheets)
Excellent interpersonal skills with the ability
to work on own and within various teams
Ability to manage competing tasks, prioritize
tasks  producing a high level of output
Integrity, professionalism and transparency
Fluent in English and fluency in a local
language would be an advantage
How to Apply:
All those excited about serving in this prestigious NGO should send
their applications online at the link below
Deadline: 29th
October 2017
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