Job Title: Country Finance Officer
Organization: mothers2mothers
(m2m)
(m2m)
Project Name: USAID-funded
BETTER OUTCOMES for Children and Youth in Eastern and Northern Uganda
BETTER OUTCOMES for Children and Youth in Eastern and Northern Uganda
Duty Station: Jinja, Uganda
Reports to: Finance Manager
About US:
mothers2mothers (m2m) is an international non-governmental organization
based in Cape Town, SA, dedicated to providing education and support to
pregnant women and mothers living with HIV, and preventing mother-to-child
transmission. Since its inception, m2m has reached more than one million
mothers in seven countries. Founded in Cape Town in 2001, m2m is a partner in
the United Nations’ Global Plan towards the Elimination of New HIV Infections
among Children by 2015 and Keeping their Mothers Alive.
based in Cape Town, SA, dedicated to providing education and support to
pregnant women and mothers living with HIV, and preventing mother-to-child
transmission. Since its inception, m2m has reached more than one million
mothers in seven countries. Founded in Cape Town in 2001, m2m is a partner in
the United Nations’ Global Plan towards the Elimination of New HIV Infections
among Children by 2015 and Keeping their Mothers Alive.
About USAID BETTER OUTCOMES
Project:
Project:
World Education Inc. /Bantwana (WEI/B) is implementing the five- year
USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern
Uganda. The goal of the project is to improve the wellbeing of children and
youth orphaned and made vulnerable by HIV and other adversities in Eastern and
Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five
partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s
Efforts to Save Orphans (UWESO), Youth Alive, Friends of Christ Revival
(FOC-REV) and m2m; each responsible for specific technical aspects of the
project. The project is being implemented in 20 districts of Eastern and
Northern Uganda.
USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern
Uganda. The goal of the project is to improve the wellbeing of children and
youth orphaned and made vulnerable by HIV and other adversities in Eastern and
Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five
partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s
Efforts to Save Orphans (UWESO), Youth Alive, Friends of Christ Revival
(FOC-REV) and m2m; each responsible for specific technical aspects of the
project. The project is being implemented in 20 districts of Eastern and
Northern Uganda.
Job Summary: The Country
Finance Officer is mainly responsible for implementation and supporting the
Finance department of m2m Uganda in all aspects of the financial transactions
processes related to WEI-Better Outcomes Project at m2m Uganda. He/she will support the Country Finance
Manager in implementing a complete cycle of Finance operations. He/she will be
responsible for technical aspects of processing financial data, transactions,
and producing monthly bank reconciliations for WEI-Better Outcomes Project. He/She
will review and coding of financial information; the preparation and processing
of documents and the disbursement of funds. This position will make banking
deposits; compile, review and maintain the accuracy of all financial
information and maintain records.
Finance Officer is mainly responsible for implementation and supporting the
Finance department of m2m Uganda in all aspects of the financial transactions
processes related to WEI-Better Outcomes Project at m2m Uganda. He/she will support the Country Finance
Manager in implementing a complete cycle of Finance operations. He/she will be
responsible for technical aspects of processing financial data, transactions,
and producing monthly bank reconciliations for WEI-Better Outcomes Project. He/She
will review and coding of financial information; the preparation and processing
of documents and the disbursement of funds. This position will make banking
deposits; compile, review and maintain the accuracy of all financial
information and maintain records.
Key Duties and
Responsibilities:
Responsibilities:
Purchasing – Coordination of the purchasing function:
·
Offer guidance and support to the Administrative
Assistant to enter all invoices into the Accounting system and allocate them
against purchase orders
Offer guidance and support to the Administrative
Assistant to enter all invoices into the Accounting system and allocate them
against purchase orders
·
Deal with supplier queries regarding payments
Deal with supplier queries regarding payments
·
Coordinate and manage the process to setup new
suppliers in the accounting system
Coordinate and manage the process to setup new
suppliers in the accounting system
·
Maintain and update supplier information and do
relevant background checks and terrorist/debarment checks
Maintain and update supplier information and do
relevant background checks and terrorist/debarment checks
·
Ensure that direct debits payment are checked to
supporting documentation and correctly recorded
Ensure that direct debits payment are checked to
supporting documentation and correctly recorded
·
Run the creditor report at month-end
Run the creditor report at month-end
·
Ensure monthly payment reports are produced for
the cash flow analysis
Ensure monthly payment reports are produced for
the cash flow analysis
·
Maintain an updated list of preferred vendors
for the country office
Maintain an updated list of preferred vendors
for the country office
·
Provide confirmation to service providers to
render services and/or goods upon approved requests
Provide confirmation to service providers to
render services and/or goods upon approved requests
·
Ensure adherence to set timelines for payments
to service providers and/or staff
Ensure adherence to set timelines for payments
to service providers and/or staff
Manage staff accounts:
·
Establish and maintain a process for staff
travel and salary advances
Establish and maintain a process for staff
travel and salary advances
·
Process Travel Requisitions and related staff
advances
Process Travel Requisitions and related staff
advances
·
Enter staff expenses into the accounting system
(Reimbursements and/or advance liquidations)
Enter staff expenses into the accounting system
(Reimbursements and/or advance liquidations)
Revenue/Income, debtors and cash book management:
·
Check bank accounts and print statements
Check bank accounts and print statements
·
Ensure that internal bank transfers are
correctly managed
Ensure that internal bank transfers are
correctly managed
·
Support the Country Finance Manager in the
preparation of budgets
Support the Country Finance Manager in the
preparation of budgets
Reconciliations:
·
Prepare the monthly bank reconciliations for the
main operating account for submission to the Country Finance Manager
Prepare the monthly bank reconciliations for the
main operating account for submission to the Country Finance Manager
·
Prepare monthly reconciliations of Payroll
control accounts
Prepare monthly reconciliations of Payroll
control accounts
·
Prepare monthly reconciliations of Payables and
receivables accounts
Prepare monthly reconciliations of Payables and
receivables accounts
·
Accruals and Prepayments reconciliation
Accruals and Prepayments reconciliation
·
Follow up on reconciling items above and pass
correcting entries where necessary
Follow up on reconciling items above and pass
correcting entries where necessary
HR records and Timesheet management:
·
Offer technical support to the Country Finance
Manager in managing the timesheet submissions
Offer technical support to the Country Finance
Manager in managing the timesheet submissions
·
Update all personnel changes to HR at HO before
the cut-off date
Update all personnel changes to HR at HO before
the cut-off date
·
Process approved payroll payment and ensure
deductions are remitted to government departments
Process approved payroll payment and ensure
deductions are remitted to government departments
·
Update staff medical insurance
Update staff medical insurance
Assets:
·
Updates and maintain the fixed asset register
and reconcile the sub-ledger and general ledger on a monthly basis
Updates and maintain the fixed asset register
and reconcile the sub-ledger and general ledger on a monthly basis
·
Work closely with the Admin Assistant to
bi-annually conduct asset checks as per the asset register and policy and
provide updates of assets to insurance service provider
Work closely with the Admin Assistant to
bi-annually conduct asset checks as per the asset register and policy and
provide updates of assets to insurance service provider
Month-end and Year-end close
activities: Support the Country
Finance Manager in liaising with the Finance and Support Services unit to close
the month-end in time and conduct all relevant reconciliation
activities: Support the Country
Finance Manager in liaising with the Finance and Support Services unit to close
the month-end in time and conduct all relevant reconciliation
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the m2m USAID Project Country
Finance Officer job placement should preferably hold a recognized
Accounting/Business degree
The applicant for the m2m USAID Project Country
Finance Officer job placement should preferably hold a recognized
Accounting/Business degree
·
CPA qualification is an added advantage
CPA qualification is an added advantage
·
A minimum of five years of related work
experience
A minimum of five years of related work
experience
·
Focused and versatile team player that is
comfortable under pressure
Focused and versatile team player that is
comfortable under pressure
·
Excellent analytical and problem solving skills
Excellent analytical and problem solving skills
·
Keen attention to detail, structured and process
driven
Keen attention to detail, structured and process
driven
·
Excellent computer skills (including accounting
packages, spreadsheets)
Excellent computer skills (including accounting
packages, spreadsheets)
·
Excellent interpersonal skills with the ability
to work on own and within various teams
Excellent interpersonal skills with the ability
to work on own and within various teams
·
Ability to manage competing tasks, prioritize
tasks producing a high level of output
consistently
Ability to manage competing tasks, prioritize
tasks producing a high level of output
consistently
·
Integrity, professionalism and transparency
Integrity, professionalism and transparency
·
Fluent in English and fluency in a local
language would be an advantage
Fluent in English and fluency in a local
language would be an advantage
How to Apply:
All those excited about serving in this prestigious NGO should send
their applications online at the link below
their applications online at the link below
Deadline: 29th
October 2017
October 2017
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