Job Title: Base Human Resource Officer
Organisation: Action Against
Hunger (ACF)
Hunger (ACF)
Duty Station: Uganda
About US:
Action Against Hunger (ACF) is an International Humanitarian NGO which
has been in existence for over thirty years. ACF has been implementing Food
Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in
the Lango, Acholi, West Nile and Karamoja regions of Northern Uganda.
has been in existence for over thirty years. ACF has been implementing Food
Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in
the Lango, Acholi, West Nile and Karamoja regions of Northern Uganda.
Job Summary: The Base Human
Resource Officer will be responsible for finance and human resources
management, and ensure respect and proper implementation of staff regulations,
rules and procedures at the base level.
Resource Officer will be responsible for finance and human resources
management, and ensure respect and proper implementation of staff regulations,
rules and procedures at the base level.
Key Duties and
Responsibilities:
Responsibilities:
HR Regulations and Procedures:
·
Ensure that the implementation and respect of
Action Against Hunger staff regulations at the base, make sure they are well
understood plus ensuring that all grievances are first discussed with the Field
Coordinator, the staffs direct supervisor.
Ensure that the implementation and respect of
Action Against Hunger staff regulations at the base, make sure they are well
understood plus ensuring that all grievances are first discussed with the Field
Coordinator, the staffs direct supervisor.
·
Monitor the implementation of the staff
regulation, and other HR related policies and procedures and support to the
Field based staff and managers on a wide range of policies.
Monitor the implementation of the staff
regulation, and other HR related policies and procedures and support to the
Field based staff and managers on a wide range of policies.
Pay roll and administration of benefits at the Field:
·
Prepare monthly salary database and share with
the Human Resource Officer at Kampala for review and validation through Field
Coordinator for validation in conjunction with HR coordinator and Finance
Coordinator
Prepare monthly salary database and share with
the Human Resource Officer at Kampala for review and validation through Field
Coordinator for validation in conjunction with HR coordinator and Finance
Coordinator
·
Prepare and remit PAYE, NSSF & LST in the
specified periods ensuring that all statutory obligations are submitted in time
as required by government.
Prepare and remit PAYE, NSSF & LST in the
specified periods ensuring that all statutory obligations are submitted in time
as required by government.
Documentation and Contract Management at the Base:
·
Keep the database on staff updated: make sure
all documents are in the local employees individual files and check that all
files are complete.
Keep the database on staff updated: make sure
all documents are in the local employees individual files and check that all
files are complete.
·
Follow up of staff contracts: keep a list of
end-of-contract dates for the bases employees, discuss Program Managers about
renewal or not and communicate to HR Coordinator and Human Resource Officer in
Kampala
Follow up of staff contracts: keep a list of
end-of-contract dates for the bases employees, discuss Program Managers about
renewal or not and communicate to HR Coordinator and Human Resource Officer in
Kampala
Recruitment and selection of staff: The jobholder will also
organize the process of recruitment with the Field Coordinator and Program
Managers and participate in all interviews at the Field level.
organize the process of recruitment with the Field Coordinator and Program
Managers and participate in all interviews at the Field level.
Follow-Up of Annual Leave:
·
Update monthly follow-up of annual leave &
sick leave of staff at the Base
Update monthly follow-up of annual leave &
sick leave of staff at the Base
·
Submit annual leave requests (for the number of
days accrued) to the Field Coordinator if the Direct supervisor has signed.
Submit annual leave requests (for the number of
days accrued) to the Field Coordinator if the Direct supervisor has signed.
Follow up of Performance
management process for all staff at the Base:
management process for all staff at the Base:
·
Update and follow up end of probation appraisal
for new staff ensuring that performance objectives are set with their managers
at the defining of their jobs and proper evaluation is conducted on time.
Update and follow up end of probation appraisal
for new staff ensuring that performance objectives are set with their managers
at the defining of their jobs and proper evaluation is conducted on time.
·
Share all performance appraisal documents
completed at the Base with HR department Kampala and identify critical areas of
support required from either HR or their immediate supervisor.
Share all performance appraisal documents
completed at the Base with HR department Kampala and identify critical areas of
support required from either HR or their immediate supervisor.
Management of induction and Orientation of all new staff at the Base:
·
The incumbent will take lead in the coordination
of induction and orientation of all new and existing staff in conjunction with
Field Coordinator and Programme Managers
The incumbent will take lead in the coordination
of induction and orientation of all new and existing staff in conjunction with
Field Coordinator and Programme Managers
·
Plan and schedule induction programs for all new
staff at the Base making sure all new staff are properly inducted and availed
necessary tools of work.
Plan and schedule induction programs for all new
staff at the Base making sure all new staff are properly inducted and availed
necessary tools of work.
Training and Development:
·
Coordinate all HR and other staff trainings to
be done at the field ensuring attendance list for all trainings are signed and
filed.
Coordinate all HR and other staff trainings to
be done at the field ensuring attendance list for all trainings are signed and
filed.
·
Follow up all training reports ensuring that
training reports for Field level staff are shared with HR department in Kampala
Follow up all training reports ensuring that
training reports for Field level staff are shared with HR department in Kampala
HR Reporting:
·
Prepare and submit monthly HR report to be
submitted to HR Coordinator through the Field Coordinator every 31st day of the
monthly.
Prepare and submit monthly HR report to be
submitted to HR Coordinator through the Field Coordinator every 31st day of the
monthly.
·
Identify HR related concerns at the Base and
report for action where such issues can’t be resolved at the field.
Identify HR related concerns at the Base and
report for action where such issues can’t be resolved at the field.
·
Document and share minutes of all staff meetings
held at the Base and ensure that HR related matters are attended to before the
next meetings.
Document and share minutes of all staff meetings
held at the Base and ensure that HR related matters are attended to before the
next meetings.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Action Against
Hunger (ACF) Base Human Resource Officer
career opportunity should hold a Bachelor’s degree in Human Resource
Management, Industrial psychology, Business Administration with a bias in Human
Resource Management.
The ideal candidate for the Action Against
Hunger (ACF) Base Human Resource Officer
career opportunity should hold a Bachelor’s degree in Human Resource
Management, Industrial psychology, Business Administration with a bias in Human
Resource Management.
·
A minimum of three years previous experience in
an NGO, preferably in a similar role.
A minimum of three years previous experience in
an NGO, preferably in a similar role.
·
Extensive knowledge of financial and HR
procedures is a must.
Extensive knowledge of financial and HR
procedures is a must.
·
Computer literacy i.e. use and knowledge of
Excel is a MUST and an added advantage`
Computer literacy i.e. use and knowledge of
Excel is a MUST and an added advantage`
·
Excellent management skills (payroll management,
stress management and motivation).
Excellent management skills (payroll management,
stress management and motivation).
·
Ability to train and follow up teams.
Ability to train and follow up teams.
·
Excellent organizational and leadership skills.
Excellent organizational and leadership skills.
·
Autonomous and able to take initiative.
Autonomous and able to take initiative.
·
Ability to set own deadlines and meet them.
Ability to set own deadlines and meet them.
·
Good communication skills (written and oral)
Good communication skills (written and oral)
·
Professional computer skills, including MS Word,
Excel, internet, and email.
Professional computer skills, including MS Word,
Excel, internet, and email.
How to Apply:
All suitably qualified and interested candidates should send their
handwritten applications which should include ONLY a cover letter, CV (not more
than 4 pages) with at least three referees and a daytime telephone contract.
For email applications please note that attached documents should not be larger
than 2MBs. All documents should be zipped in one folder. Any email larger than
2MBS will not be considered. Please send your email application to:
[email protected] mentioning “BASE HUMAN RESOURCE OFFICER”
in the subject line.
handwritten applications which should include ONLY a cover letter, CV (not more
than 4 pages) with at least three referees and a daytime telephone contract.
For email applications please note that attached documents should not be larger
than 2MBs. All documents should be zipped in one folder. Any email larger than
2MBS will not be considered. Please send your email application to:
[email protected] mentioning “BASE HUMAN RESOURCE OFFICER”
in the subject line.
Deadline: 16th October 2017
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline
find us on our Facebook page https://www.facebook.com/UgandanJobline