Job Title: Administrative Assistant
Organisation: National
Animal Genetic Resources Centre and Data Bank (NAGRC&DB)
Animal Genetic Resources Centre and Data Bank (NAGRC&DB)
Duty Station: Entebbe,
Uganda
Uganda
Reports to: Assistant
Manager Human Resource
Manager Human Resource
About US:
The National Animal Genetics Resources Centre and Data Bank,
(NAGRC&DB) is a body corporate under the Ministry of Agriculture Animal
Industry and Fisheries whose mandate is to take a leading role in establishing
a comprehensive National Animal Breeding Programme in Uganda.
(NAGRC&DB) is a body corporate under the Ministry of Agriculture Animal
Industry and Fisheries whose mandate is to take a leading role in establishing
a comprehensive National Animal Breeding Programme in Uganda.
Job Summary: The Administrative
Assistant will provide Administrative and secretarial services to the
Organisation across all sections.
Assistant will provide Administrative and secretarial services to the
Organisation across all sections.
Key Duties and
Responsibilities:
Responsibilities:
·
Draws up and monitors appointments and
programmes in conjunction with relevant officers
Draws up and monitors appointments and
programmes in conjunction with relevant officers
·
Maintaining organizational records and assisting
their movements and develop control processes for efficient records management
Maintaining organizational records and assisting
their movements and develop control processes for efficient records management
·
The jobholder will coordinate travel
arrangements for staff both inland and abroad
The jobholder will coordinate travel
arrangements for staff both inland and abroad
·
In charge of preparing and raising requisitions
and following up on payments and supplies, Coordinating preparation and
submission of accountabilities.
In charge of preparing and raising requisitions
and following up on payments and supplies, Coordinating preparation and
submission of accountabilities.
·
Organize meetings, functions and workshops
Organize meetings, functions and workshops
·
In charge of customer relations, receiving and
attending to visitors/clients internal and external
In charge of customer relations, receiving and
attending to visitors/clients internal and external
·
Prepare requisitions for and manages office
consumables
Prepare requisitions for and manages office
consumables
·
Drafts letters of routine nature and types
official letters/ documents
Drafts letters of routine nature and types
official letters/ documents
·
Receives incoming mail, callers or telephone and
supervises outgoing mail
Receives incoming mail, callers or telephone and
supervises outgoing mail
·
Ensures general cleanliness and orderliness of
the office and compound
Ensures general cleanliness and orderliness of
the office and compound
·
Guides and supervises support staff in the
office.
Guides and supervises support staff in the
office.
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold an Honors
Bachelors degree in Arts, Social Sciences and Social work and Social
Administration or Business Administration/ Business studies (Management option)
or Bachelor of Management Sciences or Information and Office Management from a
recognized University/ Institution
The applicant should preferably hold an Honors
Bachelors degree in Arts, Social Sciences and Social work and Social
Administration or Business Administration/ Business studies (Management option)
or Bachelor of Management Sciences or Information and Office Management from a
recognized University/ Institution
·
At least three years’ experience as Office Administration
and Management gained from Government or reputable organization/ institution.
At least three years’ experience as Office Administration
and Management gained from Government or reputable organization/ institution.
·
Age Limit: 25-55 years
Age Limit: 25-55 years
How to Apply:
All suitably qualified and interested candidates should send an updated
CV, applications and testimonials (including 3 work references) addressed to:
CV, applications and testimonials (including 3 work references) addressed to:
The Executive Director
Attn: Human Resource/Administration,
National Animal Genetic Resources Centre & Data Bank,
P.O. Box 183 Nsamizi Road, Entebbe. Uganda
Deadline: 2nd November 2017
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