Organization: Plan
International
International
Duty Station: Uganda
Reports to: Team Accountant/
ECCDiE Specialist/ Emergency Response Manager (ERM)
ECCDiE Specialist/ Emergency Response Manager (ERM)
About US:
Plan International was founded over 75 years ago and is one of the
oldest and largest children’s development organizations (non-profit / INGOs) in
the world. We work in 50 developing countries across Africa, Asia and the
Americas to promote child rights and lift millions of children out of poverty.
Plan’s vision is of a world in which all children realize their full potential
in societies that respect people’s rights and dignity. Plan is independent,
with no religious, political or governmental affiliations.
oldest and largest children’s development organizations (non-profit / INGOs) in
the world. We work in 50 developing countries across Africa, Asia and the
Americas to promote child rights and lift millions of children out of poverty.
Plan’s vision is of a world in which all children realize their full potential
in societies that respect people’s rights and dignity. Plan is independent,
with no religious, political or governmental affiliations.
Job Summary: The Accounts
Assistant will Act as a liaison for financial management and system development
in consultation with the supervisor. He/she will assist the Project Coordinator
to manage the project budget in line with set policies and guidelines
Assistant will Act as a liaison for financial management and system development
in consultation with the supervisor. He/she will assist the Project Coordinator
to manage the project budget in line with set policies and guidelines
Key Duties and Responsibilities:
Cash Disbursement:
·
Reconcile the receipt record with cash receipts
and the bank deposit slip
Reconcile the receipt record with cash receipts
and the bank deposit slip
·
Prepare and enter Journal entries into the GL
for cash receipts and inter-company charges
Prepare and enter Journal entries into the GL
for cash receipts and inter-company charges
·
Prepare cheques to accompany the corresponding
payment – Voucher
Prepare cheques to accompany the corresponding
payment – Voucher
·
Stamp payment vouchers and all supporting
documents as ’paid’ as per the Uganda operation Manual.
Stamp payment vouchers and all supporting
documents as ’paid’ as per the Uganda operation Manual.
·
Enter all transactions into the GL as per Plan
International’s procedures
Enter all transactions into the GL as per Plan
International’s procedures
·
Prepare funds transfer request for the PA
Prepare funds transfer request for the PA
Record Management:
·
Maintain payment Voucher files in numerical
order.
Maintain payment Voucher files in numerical
order.
·
Proper custody of the embossing machine and paid
stamps
Proper custody of the embossing machine and paid
stamps
Reporting:
·
Generate detailed transaction report for program
staffs to update their PCC forms.
Generate detailed transaction report for program
staffs to update their PCC forms.
·
Reconcile inter-company charges with accounts at
country office
Reconcile inter-company charges with accounts at
country office
Payroll Preparation:
·
Prepare the monthly payroll, effect staff salary
payments to their respective accounts and retain control of the payroll
software in line with Plan’s policies
Prepare the monthly payroll, effect staff salary
payments to their respective accounts and retain control of the payroll
software in line with Plan’s policies
·
Prepare the monthly payroll, effect staff salary
payments to their respective accounts and retain control of the payroll
software in line with Plan’s policies
Prepare the monthly payroll, effect staff salary
payments to their respective accounts and retain control of the payroll
software in line with Plan’s policies
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Plan International
Accounts Assistant Early Childhood Care & Development in Emergency (ECCDiE
job vacancy must hold a Bachelor’s degree in Commerce or Business
Administration with accounting major
The applicant for the Plan International
Accounts Assistant Early Childhood Care & Development in Emergency (ECCDiE
job vacancy must hold a Bachelor’s degree in Commerce or Business
Administration with accounting major
·
Part professional qualification in accountancy
e.g. CPA or ACCA,
Part professional qualification in accountancy
e.g. CPA or ACCA,
·
At least two years of related experience as an
Assistant Accountant in a busy organization
At least two years of related experience as an
Assistant Accountant in a busy organization
·
Computer literacy skills i.e. proficiency in
working with spreadsheets
Computer literacy skills i.e. proficiency in
working with spreadsheets
·
Previous experience working with an NGO will be
an added advantage
Previous experience working with an NGO will be
an added advantage
·
Extensive knowledge of an accounting software
package such as SUN, Tally, Sage desirable
Extensive knowledge of an accounting software
package such as SUN, Tally, Sage desirable
·
Keen interest in addressing children, family and
community development issues
Keen interest in addressing children, family and
community development issues
·
High level of integrity and accuracy
High level of integrity and accuracy
·
Show commitment to meeting deadlines
Show commitment to meeting deadlines
·
Good team player
Good team player
Plan International’s Values in
Practice:
Practice:
We are open and accountable:
·
Promotes a culture of openness and transparency,
including with sponsors and donors.
Promotes a culture of openness and transparency,
including with sponsors and donors.
·
Holds self and others accountable to achieve the
highest standards of integrity.
Holds self and others accountable to achieve the
highest standards of integrity.
·
Consistent and fair in the treatment of people.
Consistent and fair in the treatment of people.
·
Open about mistakes and keen to learn from them.
Open about mistakes and keen to learn from them.
·
Accountable for ensuring we are a safe
organisation for all children, girls & young people
Accountable for ensuring we are a safe
organisation for all children, girls & young people
We strive for lasting impact:
·
Articulates a clear purpose for staff and sets
high expectations.
Articulates a clear purpose for staff and sets
high expectations.
·
Creates a climate of continuous improvement,
open to challenge and new ideas.
Creates a climate of continuous improvement,
open to challenge and new ideas.
·
Focuses resources to drive change and maximise
long-term impact, responsive to changed priorities or crises.
Focuses resources to drive change and maximise
long-term impact, responsive to changed priorities or crises.
·
Evidence-based and evaluates effectiveness.
Evidence-based and evaluates effectiveness.
We work well together:
·
Seeks constructive outcomes, listens to others,
willing to compromise when appropriate.
Seeks constructive outcomes, listens to others,
willing to compromise when appropriate.
·
Builds constructive relationships across Plan
International to support our shared goals.
Builds constructive relationships across Plan
International to support our shared goals.
·
Develops trusting and ‘win-win’ relationships
with funders, partners and communities.
Develops trusting and ‘win-win’ relationships
with funders, partners and communities.
·
Engages and works well with others outside the
organization to build a better world for girls and all children.
Engages and works well with others outside the
organization to build a better world for girls and all children.
We are inclusive and empowering
·
Seeks constructive outcomes, listens to others,
willing to compromise when appropriate.
Seeks constructive outcomes, listens to others,
willing to compromise when appropriate.
·
Builds constructive relationships across Plan
International to support our shared goals.
Builds constructive relationships across Plan
International to support our shared goals.
·
Develops trusting and ‘win-win’ relationships
with funders, partners and communities.
Develops trusting and ‘win-win’ relationships
with funders, partners and communities.
·
Engages and works well with others outside the
organization to build a better world for girls and all children.
Engages and works well with others outside the
organization to build a better world for girls and all children.
How to Apply:
All suitably qualified candidates should send their letters of
application, together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history and send to:
application, together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history and send to:
The Country Human Resources and Organizational Development Manager,
Plan Uganda
Email to: [email protected].
NB: Only short-listed
applicants will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 31st December 2017
applicants will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 31st December 2017
Deadline: 20th October
2017
2017
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