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4 Field Finance Officer Non-profit Job Placements – Mercy Corps
Job Title: Field Finance Officer (4 Job Placements)
Organisation: Mercy Corps
Duty Station: Uganda
Reports to: Senior Finance
Officer
Officer
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Field
Finance Officer is responsible for assigned field office finances, compliance,
budget monitoring, reporting, resources management, coordination with others,
etc. He/she is also responsible for updating and tracking all assets and
finance files. He/she is responsible to make sure that all AAM, segregation of
duties and policies and procedures are respected as per the FFM, procurement
manual, assets mgt and other manuals/policies and procedures. The jobholder
keenly tracks contracts, leases and procurements for the office.
Finance Officer is responsible for assigned field office finances, compliance,
budget monitoring, reporting, resources management, coordination with others,
etc. He/she is also responsible for updating and tracking all assets and
finance files. He/she is responsible to make sure that all AAM, segregation of
duties and policies and procedures are respected as per the FFM, procurement
manual, assets mgt and other manuals/policies and procedures. The jobholder
keenly tracks contracts, leases and procurements for the office.
Key Duties and
Responsibilities:
Responsibilities:
·
Follow all Mercy Corps policies, procedures,
grant compliance and documentation requirements.
Follow all Mercy Corps policies, procedures,
grant compliance and documentation requirements.
·
Implement and ensure all Mercy Corps FFM,
procurement, assets management, HR policies and procedures are implemented.
Implement and ensure all Mercy Corps FFM,
procurement, assets management, HR policies and procedures are implemented.
·
Implement and make sure all respective donors
and local Gov’t rules and regulations are respected.
Implement and make sure all respective donors
and local Gov’t rules and regulations are respected.
·
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice.
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice.
·
Tasked with monitoring costs as per the
available grant and budget details and monthly budgets vs actual reports.
Tasked with monitoring costs as per the
available grant and budget details and monthly budgets vs actual reports.
·
Provide on-going orientation, training and
support to all Mercy Corps program and finance staff on Mercy Corps and
respective donor’s rules and regulations.
Provide on-going orientation, training and
support to all Mercy Corps program and finance staff on Mercy Corps and
respective donor’s rules and regulations.
·
Review and track all grants/budget purchases and
contracts and other commitments for the office.
Review and track all grants/budget purchases and
contracts and other commitments for the office.
·
Provide financial review for all advances,
purchase requests, quotation analysis, purchase orders, expense reports,
payment requests and others within his/her limit.
Provide financial review for all advances,
purchase requests, quotation analysis, purchase orders, expense reports,
payment requests and others within his/her limit.
·
Code all expenditures following the standard
chart of accounts, coded budget and record to the accounting software or
recording system and send to main office for review and posting every week.
Code all expenditures following the standard
chart of accounts, coded budget and record to the accounting software or
recording system and send to main office for review and posting every week.
·
Match invoices with GRN and other required
documents.
Match invoices with GRN and other required
documents.
·
Prepare weekly and monthly cash requirement for
the office, send to main office and make sure sufficient cash is available for
the office.
Prepare weekly and monthly cash requirement for
the office, send to main office and make sure sufficient cash is available for
the office.
·
Manage cash and bank payments, record them and
reconcile with bank statements and cash counts.
Manage cash and bank payments, record them and
reconcile with bank statements and cash counts.
·
Make surprise, weekly and monthly cash counts
and document them as per the current MC policy.
Make surprise, weekly and monthly cash counts
and document them as per the current MC policy.
·
Reconcile bank balances with bank statement, all
advances and send to main office with month end transactions and report.
Reconcile bank balances with bank statement, all
advances and send to main office with month end transactions and report.
·
Make sure all field level income taxes,
withholding taxes, VAT and other taxes are withheld and paid accordingly.
Make sure all field level income taxes,
withholding taxes, VAT and other taxes are withheld and paid accordingly.
·
Collect all staff timesheets, review them,
prepare summary and send them to main office every month.
Collect all staff timesheets, review them,
prepare summary and send them to main office every month.
·
Actively participate in preparation of operating
and grant budgets.
Actively participate in preparation of operating
and grant budgets.
·
Make frequent site visits and work with the
program team for physical check and to ensure payments are being made
accordingly and procurements are properly made whenever necessary.
Make frequent site visits and work with the
program team for physical check and to ensure payments are being made
accordingly and procurements are properly made whenever necessary.
·
Maintain all donor files and ensure they are
well labeled, fully updated with all contracts, submitted reports, governing
clauses and all other relevant documents.
Maintain all donor files and ensure they are
well labeled, fully updated with all contracts, submitted reports, governing
clauses and all other relevant documents.
·
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
·
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
·
Assist other finance functions and offices when
ever need arises.
Assist other finance functions and offices when
ever need arises.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Mercy Corps Field Finance
Officer job opportunity should preferably hold a bachelor’s degree or
equivalent in accounting or finance.
The applicant for the Mercy Corps Field Finance
Officer job opportunity should preferably hold a bachelor’s degree or
equivalent in accounting or finance.
·
At least four years’ experience in grants and
financial management and accounting.
At least four years’ experience in grants and
financial management and accounting.
·
Broad knowledge and understanding of donor rules
and regulations is required.
Broad knowledge and understanding of donor rules
and regulations is required.
·
At least three years of international NGO/PVO
experience is preferred.
At least three years of international NGO/PVO
experience is preferred.
·
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
·
Previous exposure, experience and skills with
financial reports preparation and presentation and proven ability to translate
technical financial data into informative reports.
Previous exposure, experience and skills with
financial reports preparation and presentation and proven ability to translate
technical financial data into informative reports.
·
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
·
Prior management experience and strong
organizational skills preferred.
Prior management experience and strong
organizational skills preferred.
·
Excellent oral and written English skills
Excellent oral and written English skills
·
Willing to travel regularly to Mercy Corps and
sub grantees field offices and project sites approximately 50%.
Willing to travel regularly to Mercy Corps and
sub grantees field offices and project sites approximately 50%.
·
An ability to support programmatic objectives
with timely and meaningful financial information is essential.
An ability to support programmatic objectives
with timely and meaningful financial information is essential.
·
Proven ability to multi-task, meet deadlines and
process information in support of changing program activities is necessary.
Proven ability to multi-task, meet deadlines and
process information in support of changing program activities is necessary.
·
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 6th November 2017
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