Job Title: Data Clean-Up Officers (Several Fresh Graduate Jobs)…
3 Fresher Finance Assistant NGO Job Opportunities – Mercy Corps
Job Title: Finance Assistant (3 Job Opportunities)
Organisation: Mercy Corps
Duty Station: Kampala,
Kitgum and Karamoja, Uganda
Kitgum and Karamoja, Uganda
Reports to: Senior Finance
Officer
Officer
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Finance
Assistant is responsible for assigned field office finances, compliance, budget
monitoring, reporting, resources management, coordination with others, etc.
He/she is also responsible for updating and tracking all assets and finance
files. He/she is responsible to make sure that all AAM, segregation of duties
and policies and procedures are respected as per the FFM, procurement manual,
assets mgt and other manuals/policies and procedures. Tracks contracts, leases
and procurements for the office.
Assistant is responsible for assigned field office finances, compliance, budget
monitoring, reporting, resources management, coordination with others, etc.
He/she is also responsible for updating and tracking all assets and finance
files. He/she is responsible to make sure that all AAM, segregation of duties
and policies and procedures are respected as per the FFM, procurement manual,
assets mgt and other manuals/policies and procedures. Tracks contracts, leases
and procurements for the office.
Key Duties and
Responsibilities:
Responsibilities:
·
Follow all Mercy Corps policies, procedures,
grant compliance and documentation requirements.
Follow all Mercy Corps policies, procedures,
grant compliance and documentation requirements.
·
Make sure all Mercy Corps FFM, procurement,
assets mgt, HR policies and procedures are implemented.
Make sure all Mercy Corps FFM, procurement,
assets mgt, HR policies and procedures are implemented.
·
Keep office safe, safe keys, cash and other
assets in a secure and protected place.
Keep office safe, safe keys, cash and other
assets in a secure and protected place.
·
Keep record of all cash, bank and advances on
excel worksheet, update every day and reconcile daily.
Keep record of all cash, bank and advances on
excel worksheet, update every day and reconcile daily.
·
Do cash counts weekly and whenever needed with
Finance Officer, Program Director, Finance Director, Country Director and
official auditors directed by the supervisor..
Do cash counts weekly and whenever needed with
Finance Officer, Program Director, Finance Director, Country Director and
official auditors directed by the supervisor..
·
Print all payment vouchers and match with the
documents and file.
Print all payment vouchers and match with the
documents and file.
·
Pay or received authorized cash or bank payments
and receipts.
Pay or received authorized cash or bank payments
and receipts.
·
Ensure that all required documents are attached;
calculations are correct, appropriate approvals and reviews made per the AAM
before payment of any cash or bank payments.
Ensure that all required documents are attached;
calculations are correct, appropriate approvals and reviews made per the AAM
before payment of any cash or bank payments.
·
Capture transactions to the accounting software
under the supervision of the finance officer whenever required.
Capture transactions to the accounting software
under the supervision of the finance officer whenever required.
·
Code all expenditures following the standard
chart of accounts, coded budget and record to the accounting software or
recording system daily and ensure weekly review and posting.
Code all expenditures following the standard
chart of accounts, coded budget and record to the accounting software or
recording system daily and ensure weekly review and posting.
·
Match invoices/receipts with payment vouchers,
GRN and other required documents.
Match invoices/receipts with payment vouchers,
GRN and other required documents.
·
Prepare cash, bank and advances reconciliations
and submit for review/approval every week and monthly.
Prepare cash, bank and advances reconciliations
and submit for review/approval every week and monthly.
·
Make sure all income taxes, withholding taxes,
VAT and other taxes are withheld and paid accordingly.
Make sure all income taxes, withholding taxes,
VAT and other taxes are withheld and paid accordingly.
·
Keep all finance documents and reports are
properly filed, labeled and stored in a clear and easily accessible manner
following FFM.
Keep all finance documents and reports are
properly filed, labeled and stored in a clear and easily accessible manner
following FFM.
·
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
·
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
·
Assist other finance functions and offices when
ever need arises.
Assist other finance functions and offices when
ever need arises.
·
Any other tasks to be assigned by the
supervisor.
Any other tasks to be assigned by the
supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Mercy Corps Finance Assistant
job opportunity should preferably hold a
Diploma or advanced certificate or equivalent in accounting or finance
is required.
The applicant for the Mercy Corps Finance Assistant
job opportunity should preferably hold a
Diploma or advanced certificate or equivalent in accounting or finance
is required.
·
At least two years’ experience in cashier,
finance assistant and accounting.
At least two years’ experience in cashier,
finance assistant and accounting.
·
International NGO/PVO experience is preferred.
International NGO/PVO experience is preferred.
·
Good accounting skills and experience in general
ledger, journal entries, payroll, cash/bank mgt.
Good accounting skills and experience in general
ledger, journal entries, payroll, cash/bank mgt.
·
Computer skills in MS Office programs,
particularly Excel and accounting software experience.
Computer skills in MS Office programs,
particularly Excel and accounting software experience.
·
Excellent oral and written English skills
Excellent oral and written English skills
·
Willing to travel to Mercy Corps offices and
take temporary assignments.
Willing to travel to Mercy Corps offices and
take temporary assignments.
·
Demonstrated ability to support programmatic
objectives with timely and meaningful financial information is essential.
Demonstrated ability to support programmatic
objectives with timely and meaningful financial information is essential.
·
Proven ability to multi-task, meet deadlines and
process information in support of changing program activities is necessary.
Proven ability to multi-task, meet deadlines and
process information in support of changing program activities is necessary.
·
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 6th November 2017
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