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2 UN Procurement Officer Job Placements – United Nations Office of Central Support Services (OCSS)
Job Title: Procurement Officer (2 Job Placements)
Organisation: United Nations
Office of Central Support Services (OCSS)
Office of Central Support Services (OCSS)
Duty Station: Entebbe,
Uganda
Uganda
Grade: P3
Job Opening Number: 17-Procurement-DM
OCSS-85368-R-Entebbe (X)
OCSS-85368-R-Entebbe (X)
About US:
The Office of Central Support Services (OCSS) ensures continued
efficient, effective and high-quality support for substantive programmes in the
areas of procurement, office space management facilities operation, broad
casting support and oversees property management. Central support is also
provided in the areas of travel and transportation, mail and pouch services,
records management, commercial activities, and business continuity management.
In addition, OCSS is responsible for the United Nations Postal Administration
and the United Nations Archives.
efficient, effective and high-quality support for substantive programmes in the
areas of procurement, office space management facilities operation, broad
casting support and oversees property management. Central support is also
provided in the areas of travel and transportation, mail and pouch services,
records management, commercial activities, and business continuity management.
In addition, OCSS is responsible for the United Nations Postal Administration
and the United Nations Archives.
Key Duties and
Responsibilities: Within delegated
authority, the Procurement Officers are responsible for the following duties:
Responsibilities: Within delegated
authority, the Procurement Officers are responsible for the following duties:
·
Plans, develops and manages all procurement and
contractual aspects of projects of significant complexity related to worldwide
procurement of diverse services and commodities (e.g. information technology,
electronic equipment and instruments, vehicles, medicines, foodstuffs, building
maintenance materials, office supplies, construction, furniture, etc.), taking
into account local economic and other conditions.
Plans, develops and manages all procurement and
contractual aspects of projects of significant complexity related to worldwide
procurement of diverse services and commodities (e.g. information technology,
electronic equipment and instruments, vehicles, medicines, foodstuffs, building
maintenance materials, office supplies, construction, furniture, etc.), taking
into account local economic and other conditions.
·
Guides the requisitioning units and recipient
entities on the full range of procurement issues, providing support and guidance
at all stage of the procurement cycle.
Guides the requisitioning units and recipient
entities on the full range of procurement issues, providing support and guidance
at all stage of the procurement cycle.
·
Prepares/oversees preparation and distribution
of invitations to tender and manages/conducts all aspects of bid/proposal
evaluations.
Prepares/oversees preparation and distribution
of invitations to tender and manages/conducts all aspects of bid/proposal
evaluations.
·
Formulates strategies and designs innovative
solutions to resolve issues/conflicts for complex procurement projects.
Formulates strategies and designs innovative
solutions to resolve issues/conflicts for complex procurement projects.
·
Establishes and maintains work program and
schedule for ongoing contracts and newly-planned ones.
Establishes and maintains work program and
schedule for ongoing contracts and newly-planned ones.
·
Participates in negotiations with senior
supplier representatives; signs procurement orders up to the authorized limit,
and, in cases where the amount exceeds authorized signature authority, prepares
submissions to the Contracts Committee for review and subsequent approval by
the authorized official.
Participates in negotiations with senior
supplier representatives; signs procurement orders up to the authorized limit,
and, in cases where the amount exceeds authorized signature authority, prepares
submissions to the Contracts Committee for review and subsequent approval by
the authorized official.
·
Carries out market research to keep abreast of
market developments; researches and analyzes statistical data and market
reports on the world commodity situation, production patterns and availability
of good and services.
Carries out market research to keep abreast of
market developments; researches and analyzes statistical data and market
reports on the world commodity situation, production patterns and availability
of good and services.
·
Identifies new technologies, and
products/services, evaluates and recommends potential supply sources and
participates in the incorporation of research results into the procurement
program.
Identifies new technologies, and
products/services, evaluates and recommends potential supply sources and
participates in the incorporation of research results into the procurement
program.
·
Oversees adherence to contractual agreements,
recommends amendments and extensions of contracts, and advises concerned
parties on contractual rights and obligations.
Oversees adherence to contractual agreements,
recommends amendments and extensions of contracts, and advises concerned
parties on contractual rights and obligations.
·
Prepares a variety of procurement-related
documents, contracts, communications, guidelines, instructions, etc.
Prepares a variety of procurement-related
documents, contracts, communications, guidelines, instructions, etc.
·
Provides guidance to, and may supervise,
new/junior staff.
Provides guidance to, and may supervise,
new/junior staff.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the United Nations Office
of Central Support Services (OCSS) Procurement Officer career opportunity
should hold an advanced university degree (Master’s degree or equivalent) in
business administration, public administration, commerce, engineering, law or a
related field. A first-level university degree in combination with two
additional years of qualifying experience may be accepted in lieu of the
advanced university degree.
The ideal candidate for the United Nations Office
of Central Support Services (OCSS) Procurement Officer career opportunity
should hold an advanced university degree (Master’s degree or equivalent) in
business administration, public administration, commerce, engineering, law or a
related field. A first-level university degree in combination with two
additional years of qualifying experience may be accepted in lieu of the
advanced university degree.
·
Recognized qualification in procurement or
contracting is desirable.
Recognized qualification in procurement or
contracting is desirable.
·
At least five years of progressively responsible
experience in procurement, contract management, contract administration or
logistics and supply chain management in the public or private sector, of which
at least two years should be directly related to first-hand procurement
experience preferably at the international level, is required.
At least five years of progressively responsible
experience in procurement, contract management, contract administration or
logistics and supply chain management in the public or private sector, of which
at least two years should be directly related to first-hand procurement
experience preferably at the international level, is required.
·
Previous experience in procurement and/or
contract management for UN, or other similar large international organization,
field operations is desirable.
Previous experience in procurement and/or
contract management for UN, or other similar large international organization,
field operations is desirable.
·
Prior exposure and experience in all phases of
procurement in a high value procurement operation is desirable.
Prior exposure and experience in all phases of
procurement in a high value procurement operation is desirable.
·
Previous experience in logistics and supply
chain management is desirable.
Previous experience in logistics and supply
chain management is desirable.
·
Languages: Fluency in English is
required. Knowledge of French is desirable. Knowledge of other UN official
languages is an advantage.
Languages: Fluency in English is
required. Knowledge of French is desirable. Knowledge of other UN official
languages is an advantage.
Personal Competencies:
·
Professionalism: Knowledge of internationally recognized procurement standards and
of all phases of international procurement techniques and operations used in
contracting for a diverse range of goods and services. Knowledge of contract
law and expertise in handling complex contract issues. Knowledge of
quantitative methods to measure supplier capacity systems and ability to
identify sources of supply, market trends and pricing. Ability to shape and
influence agreements with requisitioning units and vendors. Ability to apply
technical expertise to resolve a range of issues/problems. Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for incorporating
gender perspectives and ensuring the equal participation of women and men in
all areas of work.
Professionalism: Knowledge of internationally recognized procurement standards and
of all phases of international procurement techniques and operations used in
contracting for a diverse range of goods and services. Knowledge of contract
law and expertise in handling complex contract issues. Knowledge of
quantitative methods to measure supplier capacity systems and ability to
identify sources of supply, market trends and pricing. Ability to shape and
influence agreements with requisitioning units and vendors. Ability to apply
technical expertise to resolve a range of issues/problems. Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for incorporating
gender perspectives and ensuring the equal participation of women and men in
all areas of work.
·
Planning and Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Planning and Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·
Client Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see
things from clients’ point of view; establishes and maintains productive
partnerships with clients by gaining their trust and respect; identifies
clients’ needs and matches them to appropriate solutions; monitors ongoing
developments inside and outside the clients’ environment to keep informed and
anticipate problems; keeps clients informed of progress or setbacks in
projects; meets timeline for delivery of products or services to client.
Client Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see
things from clients’ point of view; establishes and maintains productive
partnerships with clients by gaining their trust and respect; identifies
clients’ needs and matches them to appropriate solutions; monitors ongoing
developments inside and outside the clients’ environment to keep informed and
anticipate problems; keeps clients informed of progress or setbacks in
projects; meets timeline for delivery of products or services to client.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Office of Central Support Services (OCSS) as the Procurement
Officer should express their interest by visiting the UN recruitment website
and clicking Apply Now.
United Nations Office of Central Support Services (OCSS) as the Procurement
Officer should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 19th November 2017
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