The Ugandan Jobline

• Assist in providing the procedural and
  technical support to staff within the areas of finance and budget, to
  ensure compliance with WFP financial policies, rules and regulations.
• Monitor monthly expenditure forecasts and
  provide expenditure reports in order to facilitate informed
  decision-making.
• Monitor the sub-imprest bank and petty
  cash accounts regularly, to ensure that adequate funds are available and
  appropriately disbursed.
• Verify vendor claims, advances and other
  receivables and observe appropriate procurement procedures, to ensure that
  suppliers are paid in a timely manner and in conformance with WFP finance
  rules and regulations.
• Provide support in compiling information
  from various sources in order to prepare reports relating to budgets,
  accounting, finance and statistics.
• Retrieve, format and validate information
  obtained from various financial information systems and bring any
  discrepancy or inaccuracy to the attention of the supervisor and follow up
  corrective actions.
• Perform administrative duties related to
  the monitoring and recording of fixed assets, spend on fuel and spare
  parts for vehicles and generators, to ensure that the databases are
  accurately updated.
• Maintain the web-based register for all
  invoices and payment transfers and record paperwork, to ensure that all
  documents are maintained and filed in compliance with WFP standards and
  guidelines.
• Keenly monitor and record all expenses in
  line with the approved budget in order to ensure that correct expenditure
  costs are charged and payments to external suppliers, cash grants and
  other supplier invoices are processed in a timely manner.
• Offer guidance and on-the-job training to
  other support staff, to ensure services are delivered consistently and to
  the required standards.

• The ideal candidate for the United Nations
  UN World Food Programme (WFP) Finance Assistant job opportunity should
  hold a University degree in Business Studies, Finance, Accounting or
  Commerce or any other related field or a diploma supplemented with
  additional years of relevant experience obtained from a recognised
  institution;
• A minimum of four years of related
  experience in the field of Finance, Accounting, Audit, or other related
  field gained from reputable organisations.
• Previous experience in collecting and
  monitoring financial data on projects and programmes, assessing financial
  health and status, and reporting findings to senior leaders is desired
• Proficiency in the use of modern
  Accounting methods and knowledge of standard finance software packages and
  systems;
• Experience collecting and monitoring
  financial data on projects and programmes;
• Assessing financial health and status, and
  reporting findings to senior leaders;
• Good knowledge and skills in using MS
  Office applications;
• Excellent command of English is vital.

• Internal Controls & Compliance:
  Demonstrates basic knowledge of internal controls, risk management, and
  monitoring mechanisms and their applicability to WFP’s critical activities.
• Performance Budgeting, Analysis &
  Reporting: Demonstrates participation in business planning efforts
  by developing basic project-level budgets and forecasts, incorporating
  information from various sources as appropriate to monitor KPIs.
• Resource Management:
  Demonstrates ability to track and compile reports on HQ and Field staffing
  and resource usage on a project-level basis.
• Financial Mgmt. & Accounting
  Principles: Applies knowledge of financial and accounting
  principles and practices to ensure compliance with WFP policies,
  applicable procedures and accounting standards.
• Supply Chain and Operations Knowledge:
  Demonstrates basic understanding of WFP programme, implementation, and
  supply chain principles (including project modalities & structures).

• Understand and communicate the
  Strategic Objectives: Helps teammates articulate WFP’s
  Strategic Objectives.
• Be a force for positive change:
  Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our
  team: Explains the impact of WFP activities in beneficiary
  communities to teammates.
• Make our mission visible in everyday
  actions: Articulates how own unit’s responsibilities will
  serve WFP’s mission.

• Look for ways to strengthen people’s
  skills: Trains junior teammates on new skills and
  capabilities.
• Create an inclusive culture:
  Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide
  constructive feedback: Serves as a peer coach for colleagues
  in same area of work.
• Create an “I will”/”We will” spirit:
  Tracks progress toward goals and shares this information on a regular
  basis with supervisor.

• Encourage innovation & creative
  solutions: Explores ways to consistently be more efficient and
  accurate in own areas of work and shares new methods of work with
  colleagues.
• Focus on getting results:
  Focuses on getting results and tracks trends in completion rates for own
  tasks to identify opportunities for efficiency.
• Make commitments and make good on
  commitments: Takes responsibility for own tasks and notifies
  supervisor as soon as possible of potential delays in meeting deadlines or
  commitments.
• Be Decisive:
  Independently decides what action to take when faced with critical choices
  in the workplace or in dangerous situations in the field.

• Connect and share across WFP units: Suggests
  opportunities for partnering with other units to supervisor.
• Build strong external partnerships:
  Identifies opportunities to work with colleagues and partners in the field
  towards common goals.
• Be politically agile &
  adaptable: Develops an understanding of the value of WFP’s
  teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings
  to partnerships: Aligns own activities with supervisor’s
  priorities to fulfill internal and external partner needs.

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