UN Admin Jobs – Personal Assistant to the Representative at United Nations Population Fund (UNFPA)

Organization: United Nations
Population Fund (UNFPA)
Duty Station: Kampala,
Uganda
Job ID: 12219 
Grade Level: G-6
Reports to: Representative
About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for
delivering a world where every pregnancy is wanted, every birth is safe, and
every young person’s potential is fulfilled. UNFPA expands the possibilities
for women and young people to lead healthy and productive lives. Since UNFPA
started working in 1969, the number – and rate – of women dying from
complications of pregnancy or childbirth has been halved. Families are smaller
and healthier. Young people are more connected and empowered than ever before.
Key Duties and
Responsibilities: 
Under direct
supervision of the Representative, the Personal Assistant to the Representative
(PA to the Rep.) will:
  • Offer support to the office of the
    Representative by coordinating and monitoring relevant business processes
    and procedures and activities, paying attention to detail and adhering to
    deadlines.
  • Effectively provides general research
    support from records, reports and prepares periodic and ad hoc reports on
    programme and project activities.
  • The jobholder prepares and maintains
    records documents and control plans for the monitoring of administrative
    and financial function of the office of the Representative
  • Manage the schedule and work program of
    the Representative, including official receptions Keeps Representative
    informed by providing relevant information, reports or status updates
  • Maintain telephone and address directory
    of all stakeholders, particularly frequently called persons.
  • Tasked with organizing meetings for
    Representative; initiates and coordinates preparation of agenda and
    necessary documentation for meetings as well as workshops and conferences;
    acts as Secretary to the meetings.
  • Maintain filing system for office of the
    Representative in accordance with established classification system
  • Draft routine correspondence
  • Act in accordance with the Standards of
    Conduct for the International Civil Service
  • Demonstrate loyalty and commitment to the
    aims, principles and purposes of the UN system and UNFPA
  • Perform other administrative and
    logistical support duties as required



Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UNFPA Personal Assistant to the Representative job opportunity should hold
    a University Degree or equivalent
  • A minimum of six years relevant experience
    in an international organization.
  • The jobholder should have broad knowledge
    in the use of all relevant computer software applications.
  • Fluency in English. 
Personal Competencies:
Functional Competencies:
  • Business Acumen
  • Client orientation
  • Implementing management systems
Core Competencies:
  • Values: Integrity/Commitment to
    mandate, Knowledge sharing/Continuous learning, Valuing diversity
  • Personal Leadership and Effectiveness:
    Strategic and analytical thinking, Results orientation/Commitment to
    excellence, Appropriate and transparent decision making, Embrace cultural
    diversity, Embrace change
  • Managing Relationships: Working
    in teams, Communicating information and ideas, Conflict and self
    management
N.B: There is no
application, processing or other fee at any stage of the application process.
UNFPA does not solicit or screen for information in respect of HIV or AIDS and
does not discriminate on the basis of HIV/AIDS status.
How to Apply:
All interested applicants who wish to join the United Nations
Population Fund (UNFPA) in the aforementioned capacity are encouraged to click
on the link below and follow the application instructions after reviewing the
job details.
Deadline: 6th October 2017
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