Senior Procurement Officer NGO Careers – Catholic Relief Services (CRS)

Job Title:         Senior Procurement Officer
Organization: Catholic
Relief Services (CRS)
Duty Station: Uganda
Reports to: Emergency
Operations Manager
About US:
Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.
Job Summary:  The Senior Procurement Officer will coordinate local procurement
activities and processes to acquire goods and services in support of the
delivery of high-quality programming to the poor and vulnerable. Your knowledge
and experience will allow you to successfully coordinate the quality and
efficiency of procurement and purchasing activities and ensure stewardship,
integrity, transparency, and accountability
Key Duties and
  • Coordinate fully compliant procurement
    systems and operating procedures. Assess effectiveness and efficiency and
    recommend improvements. Contribute to ensuring compliance with CRS
    procurement principles, standards, and policies, donor regulations, and
    local statutory requirements.
  • Coordinate with various departments to
    develop and maintain an up-to-date procurement plan with all quantities,
    quality and delivery requirements for goods and services. Provide pricing
    information to assist budget holders with budget preparation.
  • Coordinate the sourcing process and
    perform various activities to assist with ensuring the best value for
    money: market research, cost estimates, solicitation documents, bidding
    process facilitation, supplier identification and research, quality and
    availability of goods assessment, negotiation, contract/purchase order and
    other documents preparation.
  • Communicate with other procurement staff
    and various program and operations units to coordinate and track goods/services
    delivery and receipt and keep everyone informed of the status. Collect
    information to confirm that goods/services delivered are what have been
    ordered in the correct quantities and quality, they arrive on schedule and
    at the right cost.
  • Maintain correspondence and constant
    contact with suppliers to follow up on the execution of contractual terms
    and conditions, and handle issues if needed. Monitor and report on
    supplier performance, noting current and/or potential issues and/or
    inefficiencies and assist with contract/purchase order modifications.
  • Accountable for transparency within the
    procurement department through ensuring a complete, accurate and
    up-to-date document trail of all procurement processes, vendor files,
    procurement and inventory database to assist with control and
    accountability. Prepare reports and facilitate document retrieval.

Qualifications, Skills and
  • The ideal candidate for the Catholic
    Relief Services (CRS) Receptionist job opportunity should hold a Bachelor’s
    Degree in Supply Chain & Procurement Management, Business
    Administration or other relevant degree. Professional certification a
  • At least three years’ work experience in
    procurement/purchasing management, logistics, administration, preferably
    with an international organization.
  • Broad knowledge of various donor
    procurement regulations (e.g. USAID, EU, UN)
  • Knowledge of international and national
    procurement regulations and local market conditions.
  • Knowledge of contract terms, as well as a
    proven ability to successfully complete purchase orders against
  • Computer literacy i.e. proficient in MS
    Office package (Excel, Word, PowerPoint). Experience with database
    management systems (e.g. MS Access) highly desirable.
  • Excellent planning and coordination skills
    and ability to prioritize competing priorities effectively
  • Good analytical skills with ability to
    make independent judgment and decisions
  • Highly proactive, results-oriented, and
    service-oriented with focus on meeting customer needs
  • Ethical conduct in accordance with
    recognized professional and organizational codes of ethics
  • Excellent negotiation, communication, and
    relationship management skills
  • Agency-wide Competencies (for all CRS
    Serves with
    Integrity, Models Stewardship, Cultivates Constructive Relationships,
    Promotes Learning
How to Apply:
All suitably qualified and interested Ugandan candidates are encouraged
to send their cover letters, CVs and three work references (names and contact information
only) to
Deadline: 1st October
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