The Ugandan Jobline

• Keep
  proper records of the all office files.
• Keep
  all office information secretive as required of a secretary.
• Prioritizing
  director’s incoming workloads and handling all correspondences.
• Organizing
  travels and making bookings of hotel, transport, air tickets of any staff
  traveling out or any visitor received by the Organisation.
• Draft,
  type, fax or email correspondence to their desired destinations
  especially of the liptis nutrition team and for the company at large.
• Responsible
  for the office equipment such as the telephone, fax machine, copier,
  computers, scanners and typewriters and ensure that they are
  strictly used on official basis only.
• Cordinate
  sponsorship of students and charity work with HRM/Admin and
  chairman/managing director.
• Updating
  and maintaining technical knowledge by attending educational workshops and
  by reading secretarial publications.
• Providing
  historical references using the filing system whenever any history asked
  to be presented for official use.
• Ensure
  that the post office box is checked on a weekly basis for mails or any
  communication.
• You
  are In-charge of office stationery, make LPOs and present them to
  the Chairman/ Managing Director’s or the Director’s office for approval.
• Carry
  out all company filing as assigned to you by management.
• Maintain
  stationary supplies and verifying what goes out and comes in the
  stationary.
• Keep
  proper records of all company documents especially those assigned to you
  by you line manager.




• The
  incumbent will arrange incoming and outgoing appointments of directors or
  managers and taking messages on behalf of the Organisation.
• Keenly
  monitor, maintain and keep track of all service providers’ files such as
  telephone service provider, internet service providers etc.
• Perform
  any other duties assigned to you by management.

• The ideal candidate for the Secretary
  /Admin Assistant must hold a diploma/degree from any recognized university
  preferably degree in secretarial studies, Administrative studies.
• At least two years’ experience in similar
  role.
• Very quick at learning and delivering g
  reports in time.
• Excellent communication skills.
• Able to work independently as well as in a
  team.
• Computer literacy in MS Office, power
  point.
• High degree of  integrity.
• Excellent at all secretarial work.
• Must be Female.
• Age: Below 28 years

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