Records Management Officer Jobs – Capital Markets Authority (CMA)

Organisation: Capital
Markets Authority (CMA)
Duty Station: Kampala,
Reports to: Director
Research and Market Development

About CMA:
The Capital Markets Authority (CMA) was established by the Capital
Markets Authority Act Chapter 84 Laws of Uganda as a semi-autonomous body
responsible for the promotion, development and regulation of the capital
markets industry in Uganda.

Job Summary: The Records
Management Officer will be responsible for effective and appropriate management
of CMA’s records and provision of access to accurate records for operational
and strategic purposes.

Key Duties and
  • Develop and oversee the management of
    electronic and/or paper-based information;
  • The jobholder will also identify,
    recommend and implement appropriate operational and strategic records
    management resources;
  • Design and develop filing systems,
    business classification schemes and undertake records survey;
  • Set up and review documenting records
    systems, including the maintenance and management of active and archived
  • Establish retention and disposal schedules
    in accordance with applicable laws;
  • The jobholder will also develop, review
    and implement records management policies, providing a framework to guide
    staff in the management of their records and use of CMA’s records system;
  • Standardize information sources for CMA
    and periodically train internal users on records management systems and
  • Manage the transition from paper to
    electronic records management systems;
  • Quickly respond to information enquiries,
    giving appropriate access to information in compliance with relevant
    legislation and regulations;
  • Accurately record, file and distribute all
    inward and outward official correspondence;
  • Identify records to be preserved for
    historical and research purposes;
  • Safeguard and secure records by storing
    them to film, disk or computer formats; and
  • Assist the Research & Market
    Development Team in undertaking research and public education assignments.

Qualifications, Skills and
  • The ideal candidate for the Capital Markets
    Authority (CMA) Records Management Officer job placement should preferably
    hold an honors degree in Library & Information Science OR Information
    Management Systems or any other relevant qualification from a recognized
  • A minimum of three years of post
    qualification work experience in information and knowledge management as
    well as experience in developing and implementing technology aided records
    management systems.
  • Possess knowledge of records management standards and legislation relating to the current trends with proficiency in the use of computers and computer software relevant to the responsibility.
  • Demonstrated use of an Electronic Document Management System is essential.
  • Excellent communication skills to deal with internal and external clients;
  • Influencing
    and negotiation skills to persuade senior colleagues to follow agreed
    record storing guidelines;
  • Problem
    solving and analytical skills to develop an understanding of how
    the organization works and build integrated records systems;
  • High
    degree of flexibility to get involved in all aspects of information
    generation and provision.
  • Self-driven
    with ability to work with minimal supervision.

How to Apply:
All suitably qualified and interested candidates should hand deliver or
send via email (in standard file types, namely Microsoft Word or Adobe Acrobat
(pdf) in a single attachment, and should not exceed 10MB) their applications
together with a recent CV (with 3 references), copies of academic transcripts
and/or certificates to:

The Director Corporate Services,
Capital Markets Authority,
8th Floor, Jubilee Insurance Center,
Plot 14 Parliament Avenue,
P.O Box 24565 Kampala.

Email to:

NB: Please take note that
ONLY shortlisted candidates will be contacted.

Deadline: Friday 22nd September
2017 by 5:00PM

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