Procurement Officer International NGO Jobs – Mercy Corps




Job Title:         Procurement Officer
Organization: Mercy Corps
Duty Station: Kampala, Uganda
Reports to: Senior Procurement
Officer
About US:
Mercy Corps is an International NGO that exists to alleviate poverty
and oppression by helping people build secure, productive and just communities.
Mercy Corps has been fully registered in Uganda as an operational NGO.
Currently Mercy Corps has an office in Kampala and is implementing Food
Security programs which comprise of Water and Sanitation, Livelihood and
Agriculture and Conflict Mitigation Management Program in North and North
Eastern Uganda. We implement programs in the northern districts of Pader,
Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA,
Walmart Foundation, SDC, DFID as well as other private donations.
Job Summary: The Procurement
Officer will be responsible for conducting procurement activities under the
supervision of Senior Procurement Officer. Working closely with Program,
Finance and Logistics, the Procurement Assistant is instrumental in supporting
program activities through his/her services
Key Duties and Responsibilities:   
  • Daily coordination of MC procurement
    activities for the various Mercy Corps Uganda Programs;
  • Has a full understanding of MC procurement
    policies and formats. Assists, as needed in training staff on these
    policies and ensure that Mercy Corps procurement policies and formats are
    properly used
  • Support program and operational personnel
    in regular procurement planning meetings.
  • Supports staff as needed on creating clear
    and understandable purchase requests and other documentation; advise on
    specifications and PR estimates
  • Collects quotations and bids from the
    market for Purchase Requests as assigned by manager – as per Mercy Corps
    standards and formats;
  • Sensitize vendors on Mercy Corps
    procurement procedures and advocate for high levels of integrity. Interact
    with contractors, in coordination with the Programs and Operations
    department explain Mercy Corps formats and ensure that contractors/
    vendors adhere to the contract terms for all Programs.
  • Maintain procurement reporting through
    master lists submitted to the Head of Department.
  • Prepare the required documentation of
    supplies, services, works and transactions as to MC standards
  • Carry out market surveys for frequently
    purchased items in relation to PSAs. and maintain a list of prices for
    commonly purchased items in all Program areas of operation.
  • Actively participate in Supplier
    information verification, due diligence, workshop visits.
  • Monitor the tracker for long term
    contracts: Leases, Internet, PSAs.
  • Tasked with handling Procurement filing
    for both electronic and hard copy documents.
  • In charge of submitting payment requests
    for completed procurements and manage vendor payment related inquires and
    communication both internal and external.
  • Manage Lease commitments for all offices
    and staff in coordination with Administration and Services Desk.
  • Works closely with Asset controller on
    Asset management. Identify assets during the course of procurement and
    notify the Asset Controller on receipts of assets.
  • Work with warehouse focal person in
    preparing of GRNs, verification of deliveries of program material in
    relation to the Orders issued.
  • Preparation of status reports on
    deliveries for Programs, office Management and recipient of supplies.
  • Maintain thorough procurement files as
    outlined in the MC procurement policy;
  • Maintain the filing of both hard copy and
    soft copy of the ongoing and complete Purchase Requests with all the
    supporting documents as required by the Mercy Corps Procurement Policy for
    every procurement transaction
  • Ensure the timely and well documented
    delivery of supplies to respective MC Uganda field offices in coordination
    with the Program and Logistics team.
  • The incumbent will receive the goods as
    per the description on the purchase order/request. Inspects goods upon
    delivery and rejects inadequate, broken, lower quality and other items not
    meeting the requirements of the order;
  • Ensure compliance checks in relation to
    Procurement manual and Donor requirement (RPS on Demand, segregation of
    duties, Referencing, AAM, Donor waivers, etc)



Qualifications, Skills and
Experience:
  • The ideal candidate for the Mercy Corps Procurement
    Officer job opportunity should hold a Bachelor’s Degree in Relevant
    Business Field
  • A minimum of three years’ experience in
    Logistics and Procurement Management, NGO experience and asset management
    is an added advantage
  • Computer literacy i.e. proficiency in Microsoft
    Office especially MS Excel and experience with using email.
  • Proven ability to multi-task and process
    information into action as to not delay program activities.
  • Broad knowledge and understanding of
    procurement ethics and donor compliance is essential.
  • Excellent oral and written English skills,
  • Proven ability to solve problems
    independently without supervision
  • A demonstrated ability to multi-task and
    process information into action as to not delay program activities.
  • A clear understanding of contracts law,
    procurement ethics and donor compliance is essential.
  • Previous experience working on donor
    funded procurement for goods, services and works will be an added
    advantage.
How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior
HR and Legal Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot
1188-1190 Ggaba Road.
Deadline: 14th September 2017
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