The Ugandan Jobline

• Daily coordination of MC procurement
  activities for the various Mercy Corps Uganda Programs;
• Has a full understanding of MC procurement
  policies and formats. Assists, as needed in training staff on these
  policies and ensure that Mercy Corps procurement policies and formats are
  properly used
• Support program and operational personnel
  in regular procurement planning meetings.
• Supports staff as needed on creating clear
  and understandable purchase requests and other documentation; advise on
  specifications and PR estimates
• Collects quotations and bids from the
  market for Purchase Requests as assigned by manager – as per Mercy Corps
  standards and formats;
• Sensitize vendors on Mercy Corps
  procurement procedures and advocate for high levels of integrity. Interact
  with contractors, in coordination with the Programs and Operations
  department explain Mercy Corps formats and ensure that contractors/
  vendors adhere to the contract terms for all Programs.
• Maintain procurement reporting through
  master lists submitted to the Head of Department.
• Prepare the required documentation of
  supplies, services, works and transactions as to MC standards
• Carry out market surveys for frequently
  purchased items in relation to PSAs. and maintain a list of prices for
  commonly purchased items in all Program areas of operation.
• Actively participate in Supplier
  information verification, due diligence, workshop visits.
• Monitor the tracker for long term
  contracts: Leases, Internet, PSAs.
• Tasked with handling Procurement filing
  for both electronic and hard copy documents.
• In charge of submitting payment requests
  for completed procurements and manage vendor payment related inquires and
  communication both internal and external.
• Manage Lease commitments for all offices
  and staff in coordination with Administration and Services Desk.
• Works closely with Asset controller on
  Asset management. Identify assets during the course of procurement and
  notify the Asset Controller on receipts of assets.
• Work with warehouse focal person in
  preparing of GRNs, verification of deliveries of program material in
  relation to the Orders issued.
• Preparation of status reports on
  deliveries for Programs, office Management and recipient of supplies.
• Maintain thorough procurement files as
  outlined in the MC procurement policy;
• Maintain the filing of both hard copy and
  soft copy of the ongoing and complete Purchase Requests with all the
  supporting documents as required by the Mercy Corps Procurement Policy for
  every procurement transaction
• Ensure the timely and well documented
  delivery of supplies to respective MC Uganda field offices in coordination
  with the Program and Logistics team.
• The incumbent will receive the goods as
  per the description on the purchase order/request. Inspects goods upon
  delivery and rejects inadequate, broken, lower quality and other items not
  meeting the requirements of the order;
• Ensure compliance checks in relation to
  Procurement manual and Donor requirement (RPS on Demand, segregation of
  duties, Referencing, AAM, Donor waivers, etc)

• The ideal candidate for the Mercy Corps Procurement
  Officer job opportunity should hold a Bachelor’s Degree in Relevant
  Business Field
• A minimum of three years’ experience in
  Logistics and Procurement Management, NGO experience and asset management
  is an added advantage
• Computer literacy i.e. proficiency in Microsoft
  Office especially MS Excel and experience with using email.
• Proven ability to multi-task and process
  information into action as to not delay program activities.
• Broad knowledge and understanding of
  procurement ethics and donor compliance is essential.
• Excellent oral and written English skills,
• Proven ability to solve problems
  independently without supervision
• A demonstrated ability to multi-task and
  process information into action as to not delay program activities.
• A clear understanding of contracts law,
  procurement ethics and donor compliance is essential.
• Previous experience working on donor
  funded procurement for goods, services and works will be an added
  advantage.

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