The Ugandan Jobline

• Develop a coherent procurement master plan
  to guide procurement activities for all departments and projects of the
  Country office for the year. This includes but is not limited to goods and
  services such as workshops venues, office items, IT equipment and related
  accessories, consultants etc.
• As a committee member, participate in the
  selection/use of pre-qualified suppliers; vendor rating to ensure fair
  vendor selection for all procurement processes per the set thresholds
• Receive and check for clarity and approval
  of all procurement requests from various departments
• The jobholder will prepare bid proposals,
  RFQs and tender documents for approval before circulation.
• Coordinate receipt of quotations from
  suppliers
• Analyze quotations and prepare bid
  analysis as per procurement guidelines
• As a member of the procurement and
  disposal committee, prepare minutes and reports of discussions and
  decisions held;
• Raise Local Purchase Orders and contracts for
  approval
• Work in close conjunction with the
  requester, receive and verify the deliveries of orders from suppliers
  within the recommended time frame;
• Ensure all procurements are thoroughly
  documented in agreed format an d filed within the right time frame
• Maintain a supplier database
• Manage communication with suppliers and
  staff to facilitate smooth implementation of procurement procedures.

• Insurance administration for motor
  vehicles and other fixed assets in liaison with the Insurance firms.
• Verify physical inventory and stock by
  conducting spot checks periodically and investigating discrepancies.
• Maintain an up to date and accurate asset
  register.
• Supervise outsourced services such as
  cleaning, security, and gardening.
• Oversee maintenance of assets, equipment
  and machines as needed such as office generator, water supply, electrical
  installations, gardening, security and sewerage systems
• Coordinate timely disposal of old and
  obsolete office equipment and assets, as per guidelines on disposal
• Ensure proper allocation, maintenance and
  utilization of equipment and office furniture especially those in the
  common areas;
• Maintain proper record keeping in regard
  to billings, service contracts and ensure that queries/anomalies are dealt
  with
• Act as the custodian of the Office keys,
  to ensure the office is opened on time and properly closed at the end of
  the work day, following the relevant requirements for office safety and
  security.
• Ensure compliance with all safety and
  health procedures and requirements
• Supervise the drivers and support staff.

• The applicant should hold a Bachelor’s
  degree in any business related field with a specialization or bias in
  Procurement and CIPS qualification.
• A minimum of four years of progressive
  relevant on job experience, preferably in a busy NGO setting.
• Excellent interpersonal skills with the
  ability to develop and maintain strong cross-cultural professional
  relationships
• High degree of accountability
• Excellent organisational and coordination
  skills
• Team player with strong interpersonal
  skills
• High level of professionalism, maturity
  and integrity when dealing with sensitive information and issues
• Willingness to adhere and commit to
  organisation’s values

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