Personal Secretary Jobs – Uganda Allied Health Examinations Board (UAHEB)

Job Title:    Personal Secretary
Organisation: Uganda Allied
Health Examinations Board (UAHEB)
Duty Station: Kampala,
Reports to: Principal
Administrative Officer
Ref: UAHEB/ADMIN 01/2017
About US:
The Uganda Allied Health Examinations Board (UAHEB) was established by
the BTVET Act 2008 to streamline, regulate and coordinate examinations and
awards in the Allied Health Profession in Uganda. It is composed of thirteen
(13) members drawn from the constituencies involved in Health Training, Stake
Holders and Professionals.
Job Summary: The Personal
Secretary will provide efficient and effective administrative support to the
Executive Secretary.
Key Duties and Responsibilities:  
  • Tasked with providing assistance and
    support to the Executive Secretary in all organizational undertakings
  • Opening files for keeping classified
    information and closing when due.
  • Routing communications/documents to and
    from the Executive Secretary’s Office
  • Maintaining the Executive Secretary’s
    appointment schedule by planning, scheduling and coordinating meetings,
    conferences, and travel within and out of the country.
  • Welcome the guests and clients to the
    Office of the Executive Secretary and responds to any inquiries relating
    to the Executive Secretary’s Office
  • Controlling access to the Executive
    Secretary’s Office so that time is utilized efficiently.
  • Producing the required documents as may be
    requested by the Executive Secretary.
  • Tasked with handling confidential matters
    with discretion
  • Perform any other duties assigned by the
    Executive Secretary

Qualifications, Skills and
  • The applicant should be a Ugandan who
    possesses an Honours Bachelors degree in Secretarial and Office Management
    or a related field.
  • At least three years’ experience in
    Secretarial or a related field.
  • Excellent interpersonal skills
  • Excellent oral and written communication
  • Good prioritization skills
  • Sensitive to confidential information and
    judgmental skills
  • Computer application and shorthand skills
  • High degree of integrity
  • Good team player
How to Apply:
All candidates should send a detailed CV with relevant academic
certificates plus three (3) referees and their contacts addressed to:
The Executive Secretary,
Uganda Allied Health Examinations Board,
Plot 920 Kisosonkole Zone-Upper Estate Parish,
P. O. Box 22733, Kampala, Uganda
Deadline: 25th
September 2017
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