The Ugandan Jobline

• The MD has 150 + tasks that must be complete
  every day. Ensuring they are completed, knowing the details of every task,
  ensuring that he meets whom he is supposed.
• Responsible for preparing the MD’s daily
  program and completing some of the tasks that are delegated to you.
• In charge of performing and completing tasks
  that the MD may delegate to you – these tasks are complex in nature, eg,
  meeting departments and solving issues.
• Knowing the duties of every department and
  every person in the company as you shall be involved in ensuring that all
  members perform their duties.
• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas and accommodation for the MD.
• Taking notes or dictation at meetings or providing general assistance during presentations.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organizing and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Working closely with clients, suppliers and other staff.

• The Personal Assistant (PA) to the Managing
  Director should have worked in a high level managerial position.
• The applicant should have significant experience
  and secretarial/administrative knowledge
• Exceptional written and oral communication
  skills;
• Excellent word processing and IT skills,
  including knowledge of a range of software packages;
• Proven ability to work under pressure and to
  tight deadlines;
• Excellent organizational and time management
  skills;
• Ability to research, digest, analyze and
  present material clearly and concisely;
• Excellent interpersonal skills;
• Ability to work on your own initiative;
• Honesty and reliability;
• Keen attention to detail;
• Flexibility and adaptability to juggle a
  range of different tasks and to work extra hours to meet deadlines;
• Discretion and an understanding of
  confidentiality issues.

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