Operations Officer International NGO Jobs – Mercy Corps

Job Title:         Operations Officer
Organization: Mercy Corps
Duty Station: Uganda
Reports to: Program Manager
& Operations Director
About US:
Mercy Corps is an International NGO that exists to alleviate poverty
and oppression by helping people build secure, productive and just communities.
Mercy Corps has been fully registered in Uganda as an operational NGO.
Currently Mercy Corps has an office in Kampala and is implementing Food
Security programs which comprise of Water and Sanitation, Livelihood and
Agriculture and Conflict Mitigation Management Program in North and North
Eastern Uganda. We implement programs in the northern districts of Pader,
Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA,
Walmart Foundation, SDC, DFID as well as other private donations.
Job Summary: The Operations
Officer is responsible for the overall Procurement, Administration &
Logistics management of Kitgum Office. In charge of Kitgum operations
department, s/he will make sure that all programs in the field are fully
supported timely and accurately in all type of logistics needs. S/he is the key
person for all the Kitgum Operations arrangements and coordination.
Key Duties and
Fleet Management:
  • Reads and has a clear understanding of the
    Mercy Corps Fleet Management procedures.
  • Ensure that all vehicles are safe and
    road-worth and that all vehicles have proper on-board vehicle
    documentation. Maintain administrative vehicle files for each vehicle.
  • Continuous tracking of vehicle log-sheets;
    responsible for monthly compilation of fuel consumptions.
  • Schedule vehicle use to meet programmatic
    and operational needs.
  • Maintain vehicle movement board daily.
  • Oversee and ensure proper use of the
  • Oversee fuel consumption purchase and
    tracking including coordination with gas station(s)
  • Organize cleaning of vehicles and
  • Organize regular service schedules for
    vehicles and maintain service schedule files.
  • Ensure major repairs are done in a timely
  • Has a full understanding of MC procurement
    policies and formats. Provide training to staff on these policies;
  • Enforce proper use of procurement ceilings
    and approval procedures.
  • Ensure that Mercy Corps’ procurement
    activities are legal and moral.
  • Assist Program and Operational personnel
    in regular procurement planning meetings.
  • Obtain quotations and bids from the market
    for PRs as per Mercy Corps standards and formats;
  • Interact with contractors, in coordination
    with the Program.
  • Ensures that the required documentation of
    supplies and transactions are completed to MC standards.
  • Reads and has a clear understanding of the
    Mercy Corps Asset Management Manual and all procedures;
  • Ensures that procedures outlined in the
    Mercy Corps Asset Management Manual will be implemented in Field Office.
  • Ensure all new Mercy Corps assets in the
    field office are in the asset register and ensure the appropriate coding
    and tags are placed on each item.
  • Ensures the electronic database is updated
    monthly and provide an electronic copy to supervisor; a hard copy is
    printed, signed and filed in the assets folder;
  • Guides the colleagues on guidelines of
    Mercy Corps asset and equipment use guidelines.

  • Serve as security focal point for the
    field office, update and implement security policies appropriate for the
    local context
  • Ensure all national and international
    staff are well-informed of security policies and procedures, including
    emergency strategies and evacuation plans
  • Mentor and train the hired security staff
    on Mercy Corps Security Standard Operating Procedures
  • Prepare and submit regular security
    reports to Supervisor on occurring incidents and any security
Administration – Support and ensure that Admin Assistant/Officer
performs in the areas below:
  • Oversee the smooth flowing of routine,
    administrative work of Mercy Corps office
  • Ensure office and personnel policies are
    in compliance with Mercy Corps Field Administration Manual and National
    Staff Policy Handbook.
  • Ensure adherence to all Mercy Corps
    administrative procedures by support staff.
  • Ensure proper functioning and maintenance
    of the office equipment and other facilities;
  • Manage the maintenance of personnel files
    for all Mercy Corps Kitgum Office and ensuring leave records of all staff
    are properly maintained and updated.
Qualifications, Skills and
  • The ideal candidate for the Mercy Corps
    Operations Officer career opportunity should hold a Bachelor’s Degree in
    Procurement and Logistics Management, Business Administration, or related
    & Equivalent field (with international NGOs is an asset)
  • A minimum of three years’ experience in
    logistics and procurement with strong organizational skills, ability to
    maintain the procurement and logistics filing system, ability to interact
    effectively with international and national personnel, adaptability to
    unanticipated circumstances,
  • Computer literacy skills i.e. proficiency
    in Microsoft Office and experience with using email.
  • Excellent English oral and written skills,
    knowledge of Local language is an advantage
  • Demonstrated ability to solve problems independently
    without supervision
How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior
HR and Legal Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot
1188-1190 Ggaba Road.
Deadline: 14th September 2017
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