Job Title: Personal Secretary
Organisation: Uganda
Petroleum Institute Kigumba (UPIK)
Petroleum Institute Kigumba (UPIK)
Duty Station: Uganda
Reports to: Institute
Secretary
Secretary
About Us:
Uganda Petroleum Institute Kigumba (UPIK) was established by the Statutory
instrument No. 31 of 2011: The Universities and Other Tertiary Institutions
Acts, 2006 (Establishment of Uganda Petroleum Institute, Kigumba) in July,
2011. The mandate of UPIK is to provide a world-class education in geosciences
and petroleum engineering in order to support and advance the petroleum and
energy sectors in Uganda, East Africa and beyond.
instrument No. 31 of 2011: The Universities and Other Tertiary Institutions
Acts, 2006 (Establishment of Uganda Petroleum Institute, Kigumba) in July,
2011. The mandate of UPIK is to provide a world-class education in geosciences
and petroleum engineering in order to support and advance the petroleum and
energy sectors in Uganda, East Africa and beyond.
Job Summary: The Personal
Secretary will provide professional, secretarial and administrative support in
the office of the Principal and ensure efficient and effective planning,
directing, managing and coordination of the day -to-day activities. The
Secretary will also ensure the provision of personalized secretarial and
administrative support in a well-organized and timely manner and on a variety of
tasks related to the Principal’s office. He/ She must have the ability to work
independently and in a team.
Secretary will provide professional, secretarial and administrative support in
the office of the Principal and ensure efficient and effective planning,
directing, managing and coordination of the day -to-day activities. The
Secretary will also ensure the provision of personalized secretarial and
administrative support in a well-organized and timely manner and on a variety of
tasks related to the Principal’s office. He/ She must have the ability to work
independently and in a team.
Key Duties and
Responsibilities:
Responsibilities:
- Perform routine Administrative/clerical/
and Secretarial work - Organize facilities for meetings/workshops
or office events in support of the Principal’s activities including
booking venues, planning for and providing logistics like equipment,
stationary, refreshments and other facilitation for all activities - Develop and maintain an up-to-date contact
list for the Principal’s business engagements - Serve as the first point of contact for
the Principal’s visitors and ensure provision of good service to them - Manage all front desk requirements in the
office of the Principal courteously and responding to their inquiries professionally. - Responsible for Secretarial services in
the office of the Principal and to take dictation, transcribing, editing
and presenting accurate work. - Ensuring Cleanliness and orderliness in
the Principal’s office - Scheduling appointments, organizing and
maintaining documents - Ensuring that all correspondences in the
Principal’s Office are appropriately filed. - Perform any other duties assigned by
supervisor
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate should preferably hold
a Bachelor’s Degree (Hons) in Office Management or Secretarial Studies or
an equivalent from a recognized Institution - Computer literacy skills i.e. mastery of
Microsoft applications like Word, PowerPoint, Excel, Access and Internet - Excellent good Interpersonal and communication
Skills - At least one year of relevant experience
in a reputable Organization. - Age: 25 – 40 years
How to Apply:
All suitably qualified and interested Ugandans should submit in
triplicate with detailed CVs and relevant supporting documents addressed to the
Principal, Uganda Petroleum Institute Kigumba, P. O. Box 187, Bweyale-
Kiryandongo.
triplicate with detailed CVs and relevant supporting documents addressed to the
Principal, Uganda Petroleum Institute Kigumba, P. O. Box 187, Bweyale-
Kiryandongo.
Deadline: 18th September 2017
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