The Ugandan Jobline

• Screening incoming telephone calls, mails,
  inquiries, and requests and handling them as appropriate, including
  relaying accurate and timely messages and answering of queries.
• Maintain a database of assets.
• Managing a filing system for record
  control of key documents.
• Offer logistical support and back-up to in
  the planning of meetings and workshops.
• Ensure adequate stocks of key office
  materials are in place at all times.
• Maintaining supplies/logistics inventory
  and preparing requisitions for office supplies and equipment.
• Related support including secretarial
  duties as required such as timely printing, photocopying and binding of
  documents.
• Ensure that office is kept tidy and clean.

• Providing information and guide staff on
  administrative processes, procedures and requirements.
• Facilitate and support staff on logistical
  and administrative requirements such as travels, follow up on
  requisitions, etc on regular basis
• Support staff on follow-up of internal
  communications and actions.

• Compile calendar/s of key events.
• Support planning of the events and
  meetings.
• Follow up on meeting invitations through
  emails and phones as is appropriate.
• Planning for and managing logistics for
  Country meetings and other forums such as workshops and reflection/
  learning events.

• Plan for guest logistics: Transport, Accommodation
• Scheduled meetings, entry and exit briefs,
  etc.
• Handle check in and out of guests from
  hotels.

• The applicant should hold a Bachelor’s
  degree in Business Administration, Office Management, Human Resource
  Management.
• Computer literacy i.e. proficiency in
  applications like MS Office and data base management
• Knowledge in logistical operations
• Effective communication skills.
• Excellent customer care and public
  relations.
• Abilities in office administration and
  organization.
• Excellent interpersonal skills.
• Very strong relational and communication
  skills.
• Commitment to Organisations’ values and
  sensitivity to its various expressions across cultures and denominations.

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