No Experience Administrative Assistant/Receptionist NGO Jobs – Job Connect

Organisation: Job Connect
(NGO)
Duty Station: Kampala,
Uganda
Reports to: Procurement and
Administration Officer
About US:
Job Connect is one of the Uganda’s leading permanent & contractual
recruitment consultancies. Established in 2004, we have grown to our current
position by providing multi-sector recruitment services across the Eastern
African region with presence in Tanzania, Rwanda and Southern Sudan. Our
industry sectors include manufacturing, telecom, financial institutions and
hospitality among others.  They are
recruiting for a valuable client, an NGO a global organization started in 1961
as a conservation organization and to date, it operates in over 100 countries
around the world. And it evolved from localized efforts in favor of single
species and individual habitats to an ambitious strategy to preserve
biodiversity and achieve sustainable development.
Job Summary: The Administrative
Assistant/Receptionist will provide operational and logistical support to the
Country Office.
Key Duties and Responsibilities:  
Logistics and Administration Support:
  • Screening incoming telephone calls, mails,
    inquiries, and requests and handling them as appropriate, including
    relaying accurate and timely messages and answering of queries.
  • Maintain a database of assets.
  • Managing a filing system for record
    control of key documents.
  • Offer logistical support and back-up to in
    the planning of meetings and workshops.
  • Ensure adequate stocks of key office
    materials are in place at all times.
  • Maintaining supplies/logistics inventory
    and preparing requisitions for office supplies and equipment.
  • Related support including secretarial
    duties as required such as timely printing, photocopying and binding of
    documents.
  • Ensure that office is kept tidy and clean.
Support to Staff:
  • Providing information and guide staff on
    administrative processes, procedures and requirements.
  • Facilitate and support staff on logistical
    and administrative requirements such as travels, follow up on
    requisitions, etc on regular basis
  • Support staff on follow-up of internal
    communications and actions.
Support to meeting/fora:
  • Compile calendar/s of key events.
  • Support planning of the events and
    meetings.
  • Follow up on meeting invitations through
    emails and phones as is appropriate.
  • Planning for and managing logistics for
    Country meetings and other forums such as workshops and reflection/
    learning events.
Guest Logistics:
  • Plan for guest logistics: Transport, Accommodation
  • Scheduled meetings, entry and exit briefs,
    etc.
  • Handle check in and out of guests from
    hotels.



Qualifications, Skills and
Experience: 
  • The applicant should hold a Bachelor’s
    degree in Business Administration, Office Management, Human Resource
    Management.
  • Computer literacy i.e. proficiency in
    applications like MS Office and data base management
  • Knowledge in logistical operations
  • Effective communication skills.
  • Excellent customer care and public
    relations.
  • Abilities in office administration and
    organization.
  • Excellent interpersonal skills.
  • Very strong relational and communication
    skills.
  • Commitment to Organisations’ values and
    sensitivity to its various expressions across cultures and denominations.
How to Apply:
All suitably qualified and interested should email their application
letters and detailed CVs, telephone contacts and addresses of at least 3
referees to the Human Resource Manager, clearly indicating the job title in the
subject line to: application@jobconnect.co.ug 
Deadline: 22nd September 2017 by
5.00p.m.

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