HR Management Information Systems Specialist Non-profit Careers – Infectious Diseases Institute (IDI)

Job Title:          HR Management Information Systems
Organisation: Infectious
Diseases Institute (IDI)
Duty Station: Kampala,
Reports to: HR Information
Systems & Reward Manager
About Us:
The Infectious Diseases Institute (IDI) is an international non-profit
organization which is a partnership of infectious diseases and public health
specialists. The overall objective of the IDI is to strengthen health systems
with strong emphasis on Infectious Diseases, through Research and Capacity
Development. IDI has five operational areas through which it works to achieve
its mission: Prevention, Care and Treatment; Training, Research and Laboratory
services (provided through a partnership with the Makerere University – John
Hopkins University Core Lab) and Outreach.
Job Summary: The HR
Management Information Systems Specialist will develop and implement strategies
for installation and use of modern Human Resource Management Information
systems that enable easy access and fast retrieval of human resource
information for an effective and efficient HR service delivery.
Key Duties and
  • Develop an annual work plan for the HRMIS
    function that feeds into the overall Human Resource annual work plan in
    line with the overall HR planning cycle.
  • Conduct an audit of the human resource
    management information system at IDI (both soft and manual), identify
    gaps, propose and implement remedial interventions for an effective and
    efficient HRMIS.
  • Develop and monitor the implementation of
    HRMIS guidelines and standard operating procedures (SOPs) that enable easy
    storage and fast retrieval of information across all HR functions
  • Lead the automation of all IDI’s Human
    Resource core functions including web based access in line with the IDI’s
    strategic human resource improvement plan.
  • Manage the HR Management Information
    System and ensure timely input of data and fast retrieval of information.
  • Troubleshoot the performance of the
    automated HR functions and work closely with developers to continuously
    improve and update the HRMIS.
  • Formulate and monitor the HR Metrics and
    collect all information necessary to track the Human Resource performance
    indicators as well as contribute to discussions on future systems
  • Prepare reports using the HRMIS and
    analyse data to inform human resource improvements in a number of HR core
  • Formulate strategies for effectively
    managing the IDI staff Leave management system
  • Offer technical support to the payroll
    management process and ensure that the final payroll is submitted to the
    Accounts section by the 20th day of every month.
  • Provide training to the HR team and to all
    staff with regard to the access and use of the HRMIS.

Qualifications, Skills and
  • The applicant must hold an Advanced Degree
    in Human Resource Management, Industrial/ Organizational Psychology,
    Business Psychology, or any other field related to compensation &
    benefits management
  • A Bachelor’s degree in a Human Resource
    Management, Industrial/ Organizational Psychology plus a Post Graduate
    qualification in a similar field with good experience in managing Human
    Resource Management Information Systems may be considered.
  • A minimum of five years’ proven experience
    in Human Resource Management Information Systems including payroll
  • Ability to diligently manage a payroll of
    over 1 ,000 on multiple projects
  • Computer literate with excellent IT skills
  • Adequate knowledge of current labour laws
  • Very innovative and able to propose.
  • Ability to keep and maintain
    confidentiality of data and departmental security at all times.
How to Apply:
All suitably qualified and interested candidates should E-mail their
updated CVs, which should include details of email address (if any), present
position, current remuneration, Certificate/testimonials and address of three
(3) Referees plus telephone contact to the following address. Please make sure
that your application letter , CV and certificates are attached as one document
and indicate the Vacancy code as the subject for your email
The Senior Human Resource Manager,
Infectious Diseases Institute,
Makerere University Main Campus College of Health Sciences, Makerere
P.O. Box 22418, Kampala, Uganda.
Email to:
Deadline:  6th October 2017
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