Job Title: Receptionist
Organization: Catholic
Relief Services (CRS)
Relief Services (CRS)
Duty Station: Uganda
Reports to: Senior
Administration Officer
Administration Officer
About US:
Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.
Job Summary: The Receptionist
will perform the tasks associated with CRS Yumbe Office reception to include
the management of the reception, telephone records and billing, handling of
visitor’s cards, goods receipt, receiving visitors and in support of
high-quality programs serving the poor and vulnerable. Your knowledge and
experience will allow you to coordinate reception activities, as you apply the
principles of stewardship, integrity, transparency, and accountability.
will perform the tasks associated with CRS Yumbe Office reception to include
the management of the reception, telephone records and billing, handling of
visitor’s cards, goods receipt, receiving visitors and in support of
high-quality programs serving the poor and vulnerable. Your knowledge and
experience will allow you to coordinate reception activities, as you apply the
principles of stewardship, integrity, transparency, and accountability.
Key Duties and
Responsibilities:
Responsibilities:
- The jobholder will also receive, announce
and direct visitors to staff in the office in a courteous manner. Also, as
requested, make appointments and take messages. - Maintain an updated staff and telephone
intercom list. - Circulate copies of monthly telephone
bills to respective staff for identification of personal calls. i.e.
Mobile phones to respective staff, fixed telephones bills to respective
sub office staff. - Render support in the implementation of
delivery operations from arrival of goods in-country (or local purchase
point) to the warehouses and on to the final distribution centers in
accordance with CRS and donor regulations and international and local
supply chain standards and requirements - Manage internal/external office mail.
Receive/Record all outgoing and incoming mail to include invoices.
Distribute mail to respective officers. Also, take responsibility for
receipt/dispatch of Main office pouches. - Manage incoming/outgoing pouches to the
Regional and HQ. Ensure prompt delivery to recipients and payment to
vendors effected. - Offer secretarial support to the Emergency
Coordinator whenever required. - Receive, register, file, summarize data of
applicants using approved format, and submit application files together
with softcopy of summarized data to the Human Resource Manager, within two
days of closed date for receipt of applications. - Perform other tasks and assignments as and
when required which are consistent with your level in the organization.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Catholic
Relief Services (CRS) Receptionist job opportunity should hold a Diploma
in Secretarial Studies, Business Administration/Management or equivalent. - A minimum of two years of related working
experience in a similar position, preferably with an international NGO. - Computer Literacy in MS word, MS Excel,
and E-mail communication. - High degree of integrity, interpersonal
and customer care relations. - Excellent writing, listening and good
communication skills. - Culturally sensitive and patient.
- The person must be able to work with
minimum supervision. - Ability to manage multiple tasks at a time
and work effectively with colleagues from different backgrounds. - Ability to work collaboratively as part of
a team environment - Agency-wide Competencies (for all CRS
Staff): Serves with
Integrity, Models Stewardship, Cultivates Constructive Relationships,
Promotes Learning
How to Apply:
All suitably qualified and interested Ugandan candidates are encouraged
to send their cover letters, CVs and three work references (names and contact information
only) to [email protected]
to send their cover letters, CVs and three work references (names and contact information
only) to [email protected]
Deadline: 1st October
2017
2017
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