Fresher Receptionist US NGO Jobs – Catholic Relief Services (CRS)

Job Title:         Receptionist
Organization: Catholic
Relief Services (CRS)
Duty Station: Uganda
Reports to: Senior
Administration Officer
About US:
Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.
Job Summary: The Receptionist
will perform the tasks associated with CRS Yumbe Office reception to include
the management of the reception, telephone records and billing, handling of
visitor’s cards, goods receipt, receiving visitors and in support of
high-quality programs serving the poor and vulnerable. Your knowledge and
experience will allow you to coordinate reception activities, as you apply the
principles of stewardship, integrity, transparency, and accountability.
Key Duties and
Responsibilities:  
  • The jobholder will also receive, announce
    and direct visitors to staff in the office in a courteous manner. Also, as
    requested, make appointments and take messages.
  • Maintain an updated staff and telephone
    intercom list.
  • Circulate copies of monthly telephone
    bills to respective staff for identification of personal calls. i.e.
    Mobile phones to respective staff, fixed telephones bills to respective
    sub office staff.
  • Render support in the implementation of
    delivery operations from arrival of goods in-country (or local purchase
    point) to the warehouses and on to the final distribution centers in
    accordance with CRS and donor regulations and international and local
    supply chain standards and requirements
  • Manage internal/external office mail.
    Receive/Record all outgoing and incoming mail to include invoices.
    Distribute mail to respective officers. Also, take responsibility for
    receipt/dispatch of Main office pouches.
  • Manage incoming/outgoing pouches to the
    Regional and HQ. Ensure prompt delivery to recipients and payment to
    vendors effected.
  • Offer secretarial support to the Emergency
    Coordinator whenever required.
  • Receive, register, file, summarize data of
    applicants using approved format, and submit application files together
    with softcopy of summarized data to the Human Resource Manager, within two
    days of closed date for receipt of applications.
  • Perform other tasks and assignments as and
    when required which are consistent with your level in the organization.



Qualifications, Skills and
Experience:
  • The ideal candidate for the Catholic
    Relief Services (CRS) Receptionist job opportunity should hold a Diploma
    in Secretarial Studies, Business Administration/Management or equivalent.
  • A minimum of two years of related working
    experience in a similar position, preferably with an international NGO.
  • Computer Literacy in MS word, MS Excel,
    and E-mail communication.
  • High degree of integrity, interpersonal
    and customer care relations.
  • Excellent writing, listening and good
    communication skills.
  • Culturally sensitive and patient.
  • The person must be able to work with
    minimum supervision.
  • Ability to manage multiple tasks at a time
    and work effectively with colleagues from different backgrounds.
  • Ability to work collaboratively as part of
    a team environment
  • Agency-wide Competencies (for all CRS
    Staff):
    Serves with
    Integrity, Models Stewardship, Cultivates Constructive Relationships,
    Promotes Learning
How to Apply:
All suitably qualified and interested Ugandan candidates are encouraged
to send their cover letters, CVs and three work references (names and contact information
only) to ug_recruitment@crs.org
Deadline: 1st October
2017
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