Fresher Procurement Assistant US NGO Careers – Catholic Relief Services (CRS)

Job Title:         Procurement Assistant
Organization: Catholic
Relief Services (CRS)
Duty Station: Kampala,
Uganda
Reports to: Procurement
Manager
About US:
Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.

Job Summary: The Procurement
Assistant will effectively perform various activities throughout the
procurement cycle to assist the acquisition of goods and services in support of
the delivery of high-quality programming to the poor and vulnerable. Your
abilities will allow you to successfully support the quality and efficiency of
procurement and purchasing activities applying the principles of stewardship, integrity,
transparency, and accountability.
Key Duties and
Responsibilities:  
  • Supports requestors to prepare complete
    and comprehensive Purchase Requisition Forms.
  • The Procurement Assistant will also
    provide support in the maintenance of the procurement plan and the
    procurement tracking tool to facilitate timely communication of
    procurement/purchase needs, status updates on progress of all orders, and
    effective and efficient service delivery.
  • Assists the Procurement Officer in the
    continuous search for competent, reputable, and reliable suppliers of
    goods or services.
  • Visits suppliers (company site, stores,
    and/or production facilities) to collect information and support the due
    diligence process.
  • Purchases items following CRS procurement
    documents (i.e. Purchase Order), instructions, and standards.
  • Prepares Payment Requests, ensuring all
    the supporting documentation is accurate and on file to assist the timely
    payment to vendors; and, follows up with requestors, suppliers, and other
    relevant parties to address any deficiencies and/or discrepancies.
  • Maintaining procurement master files and
    records and ensuring completeness and accuracy of documents.



Qualifications, Skills and
Experience:
  • The ideal candidate for the Catholic
    Relief Services (CRS) Procurement Assistant job opportunity should hold a High
    School diploma required. Bachelor’s Degree is desired
  • At least two years of related work
    experience in supporting procurement/purchasing, logistics, and/or
    administration processes and activities.
  • Good writing skills.
  • Knowledge of local market conditions.
  • Computer literacy i.e. knowledge in MS
    Office package (Excel and Word).
  • Keen attention to detail with good
    organizational, time management and prioritization skills.
  • Ethical conduct in accordance with
    recognized organizational codes of ethics
  • Strong customer service orientation with
    excellent communication and interpersonal skills
  • Proactive, resourceful, solutions oriented
    and results-oriented.
  • Agency-wide Competencies (for all CRS
    Staff): Serves
    with Integrity, Models Stewardship, Cultivates
    Constructive Relationships, Promotes Learning
How to Apply:
All suitably qualified and interested Ugandan candidates are encouraged
to send their cover letters, CVs and three work references (names and contact
information only) to ug_recruitment@crs.org
Deadline: 5th October
2017 by 5:00PM

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