Fresher Personal Assistant (PA) Jobs – Mayondo Engineering Works Limited

Organisation: Mayondo
Engineering Works Limited
Duty Station: Kampala,
Uganda
Reports to: Director
About US:
Mayondo Engineering Works Limited has been doing quality home and
company furniture since 2001. It has satisfied several customer needs and aims
to innovate and provide unique high quality goods and services. They specialize
in doors, windows and kitchenware suitable for all building settings i.e.
small-scalle to enterprise projects.
Job Summary: The Company
Director follows every task, department, project and person in detail through
his PA. The Personal Assistant (PA) must ensure that everyone does everything within the timeline
set. He must also have basic knowledge of the task to provide guidance to
members.
Key Duties and Responsibilities:
  • The Personal Assistant must ensure that
    all daily tasks as stipulated by the Director are completed every day.
  • Responsible for preparing the Director’s
    daily program and completing some of the tasks that are delegated to you.
  • In charge of performing and completing
    tasks that the MD may delegate to you – these tasks are complex in nature,
    e.g. meeting departments and solving issues.
  • Knowing the duties of every department and
    every person in the company as you shall be involved in ensuring that all
    members perform their duties.
  • Devising and maintaining office systems,
    including data management and filing.
  • Arranging travel, visas and accommodation
    for the Director.
  • Taking notes or dictation at meetings or
    providing general assistance during presentations.
  • Screening phone calls, enquiries and
    requests, and handling them when appropriate.
  • Meeting and greeting visitors at all
    levels of seniority.
  • Organizing and maintaining diaries and
    making appointments.
  • Dealing with incoming email, faxes and
    post, often corresponding on behalf of the Directorr.
  • Carrying out background research and
    presenting findings.
  • Producing documents, briefing papers, reports
    and presentations.
  • Organizing and attending meetings and
    ensuring the manager is well prepared for meetings.
  • Working closely with clients, suppliers
    and other staff.



Qualifications, Skills and
Experience:
  • The Personal Assistant (PA) to the Director should have at least five years of administrative experience.
    Applicants with experience in a similar company have an added advantage.
  • The applicant should have significant
    experience and secretarial/administrative knowledge
  • Exceptional written and oral communication
    skills;
  • Excellent word processing and IT skills,
    including knowledge of a range of software packages;
  • Proven ability to work under pressure and
    to tight deadlines;
  • Excellent organizational and time
    management skills;
  • Ability to research, digest, analyze and
    present material clearly and concisely;
  • Excellent interpersonal skills;
  • Ability to work on your own initiative;
  • Honesty and reliability;
  • Keen attention to detail;
  • Flexibility and adaptability to juggle a
    range of different tasks and to work extra hours to meet deadlines;
  • Discretion and an understanding of
    confidentiality issues.
How to Apply:
All suitably qualified and interested Male candidates are encouraged to send their cover letters and
updated CVs via email to ugandanjobline@gmail.com with the subject line quoted
as “Personal Assistant.” 
Deadline: 12th
September 2017
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