The Ugandan Jobline

• The incumbent will verify particulars of
  records and documents delivered for storage from the Bank’s network.
• Create / update indices of records or
  documents delivered for storage in the electronic system for physical
  records management (PDMS).
• Process and scan records and documents
  that are to be captured and stored in the electronic document management
  system (EDMS).
• Provide post scanning quality assurance to
  ensure that records and documents captured are complete, accurate and of
  high quality.
• Ensure the functionally of electronic
  document management systems by running calibration tests and basic
  cleaning, set up scanners for use and select appropriate settings for
  scanning, and trouble shoot scanner functions when required, and escalate
  where appropriate.
• Store and maintain physical records
  appropriately.
• Search for and retrieve records or
  documents required for business purposes within the agreed SLA and with
  respect to accuracy and confidentiality.
• Document and authorize check-in and
  check-out of records according to the established procedures of the Bank.
• Prepare and keep work statistics as
  required.
• Responsible for supervising outsourced
  casual labour staff.

• Speed and accuracy in indexing, scanning,
  storage and retrieval of records with in the Banks records infrastructure
  according to SLAs.
• Ensure timely and accurate implementation
  of records disposal procedures in line with the Bank guidelines and other
  regulations.

• Prevent unauthorised access to records and
  documents kept at the Bank’s records centre.
• Ensure proper labelling of records and
  documents, and their associated containers.

• Tasked with the identification of own
  skill gaps and preparation of Personal Development Plan.
• Make full use of all training and
  development opportunities.

• The ideal candidate for the Stanbic Bank
  Officer, Records Management job opportunity should hold a Bachelor’s
  Degree in Records Management from a Recognised University
• One year of working experience in records
  and archives operations.
• Computer literacy i.e. experience of using
  MS Office applications and the use of electronic document and records
  management systems.
• Data capture.
• Working in a busy office environment.
• Extensive knowledge of records, archives
  or library management principles and practices.
• Understand records management regulatory
  environment.
• Basic knowledge of electronic records and
  document management systems.

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