Job Title: Officer, Records Management
Organisation: Stanbic Bank
Duty Station: Kampala,
Uganda
Uganda
Job ID: 27107
About US:
Stanbic Bank Uganda Limited is a subsidiary of Stanbic Africa Holdings
Limited which is in turn owned by Standard Bank Group Limited (“the Group”),
Africa’s leading banking and financial services group. The Standard Bank Group
is the leading banking group focused on emerging markets. It is the largest
African banking group ranked by assets and earnings. Stanbic Bank Uganda
Limited is the largest bank in Uganda by assets and market capitalization. It
offers a full range of banking services through two business units; Personal
and Business Banking (PBB), and Corporate and Investment Banking (CIB).
Limited which is in turn owned by Standard Bank Group Limited (“the Group”),
Africa’s leading banking and financial services group. The Standard Bank Group
is the leading banking group focused on emerging markets. It is the largest
African banking group ranked by assets and earnings. Stanbic Bank Uganda
Limited is the largest bank in Uganda by assets and market capitalization. It
offers a full range of banking services through two business units; Personal
and Business Banking (PBB), and Corporate and Investment Banking (CIB).
Job Summary: The Officer,
Records Management will primarily implement policies, procedures and practices
for records management to ensure compliance with business and regulatory
requirements.
Records Management will primarily implement policies, procedures and practices
for records management to ensure compliance with business and regulatory
requirements.
Key Duties and
Responsibilities:
Responsibilities:
Operational Performance:
- The incumbent will verify particulars of
records and documents delivered for storage from the Bank’s network. - Create / update indices of records or
documents delivered for storage in the electronic system for physical
records management (PDMS). - Process and scan records and documents
that are to be captured and stored in the electronic document management
system (EDMS). - Provide post scanning quality assurance to
ensure that records and documents captured are complete, accurate and of
high quality. - Ensure the functionally of electronic
document management systems by running calibration tests and basic
cleaning, set up scanners for use and select appropriate settings for
scanning, and trouble shoot scanner functions when required, and escalate
where appropriate. - Store and maintain physical records
appropriately. - Search for and retrieve records or
documents required for business purposes within the agreed SLA and with
respect to accuracy and confidentiality. - Document and authorize check-in and
check-out of records according to the established procedures of the Bank. - Prepare and keep work statistics as
required. - Responsible for supervising outsourced
casual labour staff.
Service and Efficiency:
- Speed and accuracy in indexing, scanning,
storage and retrieval of records with in the Banks records infrastructure
according to SLAs. - Ensure timely and accurate implementation
of records disposal procedures in line with the Bank guidelines and other
regulations.
Control:
- Prevent unauthorised access to records and
documents kept at the Bank’s records centre. - Ensure proper labelling of records and
documents, and their associated containers.
Self Development:
- Tasked with the identification of own
skill gaps and preparation of Personal Development Plan. - Make full use of all training and
development opportunities.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Stanbic Bank
Officer, Records Management job opportunity should hold a Bachelor’s
Degree in Records Management from a Recognised University - One year of working experience in records
and archives operations. - Computer literacy i.e. experience of using
MS Office applications and the use of electronic document and records
management systems. - Data capture.
- Working in a busy office environment.
- Extensive knowledge of records, archives
or library management principles and practices. - Understand records management regulatory
environment. - Basic knowledge of electronic records and
document management systems.
How to Apply:
All candidates who wish to join the one of Africa’s biggest Banking
Groups, Stanbic Bank in the aforementioned capacity are encouraged to Apply
Online by visiting Link below.
Groups, Stanbic Bank in the aforementioned capacity are encouraged to Apply
Online by visiting Link below.
Deadline: 19th
September 2017
September 2017
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