Job Title: Grants
and Reporting Officer
and Reporting Officer
Organisation: Danish Refugee
Council (DRC)
Council (DRC)
Duty Station: Uganda
Reports to: Grants Manager
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary: The Grants and
Reporting Officer will participate in donor and internal reporting, grants
information management and grants management capacity-building efforts for
Uganda. The GRO is the lead writer of donor reporting for ECHO and DFID
consortium in Uganda programs and supports with monitoring grant progress and
updating tracking sheets, in collaboration with the ECHO and DFID consortium
managers, coordinating the information necessary to communicate accurately on
ECHO and DFID consortium’s Uganda’s activities. The GRO also supports in
ensuring information is shared on compliance with donors and internal grants
rules and regulations, with technical support from the Uganda Grants Manager.
Reporting Officer will participate in donor and internal reporting, grants
information management and grants management capacity-building efforts for
Uganda. The GRO is the lead writer of donor reporting for ECHO and DFID
consortium in Uganda programs and supports with monitoring grant progress and
updating tracking sheets, in collaboration with the ECHO and DFID consortium
managers, coordinating the information necessary to communicate accurately on
ECHO and DFID consortium’s Uganda’s activities. The GRO also supports in
ensuring information is shared on compliance with donors and internal grants
rules and regulations, with technical support from the Uganda Grants Manager.
Key Duties and
Responsibilities:
Responsibilities:
- Under the guidance of the consortium
managers, follow up with consortium partners to receive monthly, quarterly
and interim reports within the stipulated timelines; - Ensure high quality reports are submitted
to the donor within stipulated timeframes; - Review the monthly reports against the
programs logical framework and consolidate them for submission; - Highlight and raise concerns in regard to
achievement of milestones and issues raised by implementing partners.
Grants:
- Ensure that reports to donors are
submitted on time and are coherent and accurately written (monthly,
quarterly, interim and/or final report); - Maintain a record of and follow up donor
reporting and audit deadlines and requirements; - Maintain hard and soft copy grants files;
- Play a supporting role in Grant Launch and
Close-Out meetings, as well as monthly/regular grants management meetings
which includes representation from each unit (finance, programs, and
logistics) and ensure proper follow up of issues raised; - Regularly monitor and support the use of
grants management tools amongst program teams to ensure accurate tracking
of implementation, progress and timely alerts to potential
challenges/obstacles; - Ensure compliance with DRC’s internal
grants management requirements, with support from Uganda Grants Manager
and ECHO and DFID consortium managers in development of reports ensuring
integration of information and recommendations delivered by the previous
programs including from minutes of donors meetings, evaluation reports and
audits.
Training and Capacity Building:
- To offer training and capacity building of
national staff on program reporting and progress monitoring; - Keep informed on grants management support
tools which can be shared with program managers and teams;
Information Management/Data Collection:
- Ensure copies of all documentation (grant
proposals, reports, budget etc.) are made available to share
electronically with all managers. Ensure comprehensive grant files are
maintained up to date and are available for use; - Assist advocacy and communications officer
to develop external communication tools as relevant for donor
visits/meetings.
Qualifications, Skills and
Experience: The ideal candidate for the Danish Refugee Council (DRC) Grants
and Reporting Officer placement must hold a Bachelor’s degree in a relevant
field
Experience: The ideal candidate for the Danish Refugee Council (DRC) Grants
and Reporting Officer placement must hold a Bachelor’s degree in a relevant
field
How to Apply:
All suitably qualified and interested candidates should send their
applications with the following documents to the E-mail address below;
applications with the following documents to the E-mail address below;
- A cover letter (1 page) in which you
explain why you are interested in the position and how you meet the
qualities and qualifications criteria - Concise and accurate CV (maximum 3 pages).
The CV should include information about your qualification, relevant
training courses, Work experience, name and contact details of 3 relevant
references.
E-mail your cover letter, updated CV and academic credentials to:
[email protected]
[email protected]
Deadline: 16th
September 2017 by 5:00 PM
September 2017 by 5:00 PM
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