Fleet Officer NGO Jobs – GOAL International

Job Title:         Fleet Officer
Organisation: GOAL
International
Duty Station: Kampala,
Uganda
Reports to:  Logistics Manager
Supervises: Drivers and
Mechanic
About US:
GOAL is an international humanitarian agency dedicated to alleviating
the suffering of the poorest of the poor. 
We are a non-denominational, non-governmental and non-political
organisation. GOAL Uganda country project focuses on two of GOAL’s three
strategic sectors: Health (including WASH and health accountability
programming); and Livelihoods. GOAL Uganda mainstreams HIV, gender, child
protection and the environment/DRR across all programming. GOAL works on a
district focused approach, and uses a mixture of direct implementation and
partnerships with local civil society organisations, private sector partners
and District Local Government to give effect to our mission. GOAL is currently
operational in the North, South, East and West of Uganda with six established
offices in Kampala, Bugiri, Abim, Kaabong, Lira and Agago Districts. We are
funded by a number of donors who include DfID, Charity: water, Irish Aid,
Master Card Foundation, GOAL and a number of small foundations.
           
Job Summary: The Fleet
Officer will support GOAL’s country program through the provision of high
quality transport services to GOAL staff, the incumbent will ensure efficient
and cost effective maintenance, repair and utilization of GOAL’s fleet of
vehicles and motorcycles. The incumbent will also be responsible for monitoring
the movement of vehicles in Kampala.
Key Duties and
Responsibilities:   
  • Ensure efficient running of the transport
    operation and ensure that all cost, quality and performance targets are
    achieved. Maintaining transport KPI targets at 97% or higher.
  • The incumbent will also ensure that a
    transport solution for the following day’s work is planned in a timely
    manner to meet the needs of the organization whilst ensuring that legal
    compliance is maintained and vehicle efficiency is maximised.
  • Complete driver debriefs on their return
    and ensure that all paperwork and vehicle issues are dealt with
    appropriately.
  • The Fleet Officer will generate clear and concise
    communication flows between drivers and staff concerning work expectations
    and route requirements.
  • Ensure complete legal compliance and
    maintenance of high safety standards.
  • Ensure that all vehicles are operated in
    compliance with current Road Transport Regulations.
  • Ensure all vehicle service inspections are
    made well in advance, service schedules are adhered to and any issues that
    arise are communicated and dealt with appropriately. Deal with all defects
    immediately and record remedial action and ensure these are communicated
    appropriately.
  • Maintain GOAL Health & Safety
    standards and ensure all staff training is up to date and legally
    compliant.
  • Ensure that driver resource is planned in
    advance and appropriate cover made to utilise the fleet to its maximum
    capacity.
  • The Fleet Officer will monitor costs and
    continually search for ways to improve quality and gain better value for
    money from other transport service providers.
  • Verify all vehicle repairs and
    maintenance; including other transport invoices and deal with any issues
    before passing them to the Logistics Co-ordinator for authorisation.
  • Supervise all drivers and mechanics and
    deal with any staff issues that arise in accordance with current GOAL HR
    Policy of employment and escalate to Logistics Co-ordinator as
    appropriate.
  • Continually enhance and develop the
    transport operation in all areas. Advise on how changes in legislation
    could affect operations.
  • Work closely with the warehouse team and
    other staff to ensure that all transport and logistics solutions are fully
    integrated and designed to improve customer service.
  • Prepare and submit carefully analysed
    monthly reports in a timely manner.
     



Qualifications, Skills and
Experience:
  • The ideal candidate for the GOAL
    International Fleet Officer job placement should hold a Bachelor’s Degree
    in Logistics and Transport Management or related field; exceptionally,
    degree or qualification may be replaced by a minimum of 6 years’
    experience directly relevant to the post
  • Possession of professional qualification
    or part completion of a professional qualification e.g. CILT (UK) is an
    added advantage
  • At least three years’ previous experience
    as a fleet officer or logistician, preferably with an NGO; proven
    experience in fleet and office administration;
  • Possess a valid driving license class DL
    with at least five years of driving experience;
  • Well-developed database management skills
    particularly MS Access, data entry and spread sheet maintenance skills
    with experience in utilising MS office programs;
  • Well organized and good planning skills;
  • Ability to solve problems, take initiative
    and planning of tasks;
  • Proven experience in delivering high level
    customer service in a fleet management environment;
  • Broad knowledge and understanding of fleet
    policy and reporting requirements;
  • Highly developed oral and written
    communication skills with the ability to communicate at all levels;
  • Excellent organisational and time
    management skills;
  • Well-developed interpersonal skills and
    the ability to work in a team environment.
  • A background in vehicle mechanics is
    desired
How to Apply:
All suitably qualified and interested applicants should send their
applications which must include at least 4 reference contacts (2 professional,
2 character references, including your supervisor and the most recent/previous
employer), and daytime contact number to; The Human Resource Manager, GOAL
Uganda via E-mail to: recruitment@ug.goal.ie
NB: Please do not attach
certificates and indicate the Position applied for in the email subject.
Deadline: 18th September
2017
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