Finance Officer US Non-profit Careers – Jhpiego

Job Title:        Finance Officer
Organisation: Jhpiego
Duty Station: Kampala,
Uganda
Reports to: Senior Finance
Officer
About US:
Jhpiego is an international, non-profit health organization affiliated
with The Johns Hopkins University. For 40 years in East and Southern Africa,
Jhpiego has empowered front-line health workers by designing and implementing
effective, low-cost, hands-on solutions that strengthen the delivery of health
care services, following the household-to-hospital continuum of care. Jhpiego
partners with organizations to build sustainable, local capacity through
advocacy, policy development, human resources for health and quality and
performance improvement approaches.
About Project:
The Challenge Initiative (TCI), is a project funded by Bill and Melinda
Gates Foundation (BMGF) through The Bill & Melinda Gates Institute for
Population and Reproductive Health (GI), Department of Population, Family &
Reproductive Health at the Johns Hopkins Bloomberg School of Public Health and
implemented by Jhpiego. This is a multifaceted 5-year program focused on the
rapid expansion of urban family planning programs worldwide but with a focus on
the largest cities in Asia and Africa.
Job Summary: The Finance
Officer will be responsible for providing financial support to Jhpiego Uganda
Country Office and related programs to ensure the smooth running of the finance
office. He/she will be handling day to day financial operations of the Uganda
office, with particular emphasis on handling accounts payable and receivable,
expense reports, cash handling, payments and compliance to Jhpiego and donor
financial policies. The incumbent will implement and maintain an on-site
financial accounting and bookkeeping system required to assure the integrity
and effective performance of Jhpiego’s financial operations. The Finance
officer will support the MAPD Contract in Uganda, funded by USAID and
implemented by Jhpiego as a Sub Award to Malaria Consortium
Key Duties and
Responsibilities:   
  • The incumbent examines financial documents
    such as invoices, vouchers, advance requests, expense reports, and
    purchase orders to ensure the completeness, accuracy, reasonability and
    validity of financial data.
  • Maintains, monitors, and disburses funds
    from the project bank account(s) in accordance with Jhpiego’s financial
    policies and procedures as outlined in the Jhpiego Finance and Accounting
    policies manual for country offices, QuickBooks Manual, Banking Policy,
    Procurement Policy and any other policies.
  • Ensures that accounting documents are
    filed on a timely basis, proper accounting records are maintained and
    compatible with standard accounting practice, JHU/Jhpiego and donor
    guidelines.
  • Regularly monitors and reconciles supplier
    statements on regular basis and ensures timely settlement of bills.
  • Tasked with the preparation of monthly
    bank reconciliation.
  • Monitors and reconciles travel expenses
    and project expenses to individual advances to ensure they are liquidated
    in a timely manner.
  • Codes, tracks, and processes vendor
    invoices, consultant invoices and travel advances for payments on a timely
    basis.
  • Posting entries into the accounting system
    on a daily basis.
  • Assist the Sr. Finance Officer in
    preparation of monthly financial reports, accruals and projections, and
    any other financial reports.
  • Develops detailed activity reports and
    expenditure analysis per program to be shared with the Sr. Finance Officer
    and program staff, and also prepare monthly invoices to Malaria Consortium
    for re-imburesment.
  • Work with the Senior Finance Officer to
    develop annual budgets for program activities and office costs.
  • Prepare DA1 VAT exemption forms and
    maintain all records relating to VAT exemption applications to donors,
    refundable VAT from suppliers, etc on a regular basis.
  • Regularly educate staff on and ensure
    compliance with Jhpiego and donor requirements/processes, and suggest
    mitigation measures for any non-compliance issues to the Sr. Finance
    Officer.
  • Provide guidance/feedback to the Sr.
    Finance Officer to ensure the sound functioning of the Jhpiego Uganda
    office.
  • Assume other duties as assigned.



Qualifications, Skills and
Experience:
  • The applicant for the Jhpiego Finance
    Officer job placement should hold a Bachelor’s Degree in Accounting,
    Finance, or Business Administration
  • Minimum of final stage of CPA (U) or
    equivalent
  • At least three years relevant experience
    in financial analysis and reporting, cash flow analysis, budget
    development and forecasting.
  • Extensive knowledge of USAID Rules and
    Regulations would be an added advantage.
  • Previous experience with nonprofit
    organization will be an added advantage.
  • Broad knowledge and understanding of
    maintenance of ledger entries, books keeping skills and bank
    reconciliations.
  • Computers skills including use of
    spreadsheets and/or accounting packages
  • Knowledge of Generally Accepted Accounting
    Principles, GAAP.
  • Knowledge of internal controls and their
    application
  • Excellent organizational skills,
    detail-oriented and high degree of accuracy;
  • Strong analytical skills and sound judgment.
  • Excellent interpersonal skills to
    effectively interact with all levels of staff and partners.
  • Excellent oral and written communication
    skills to effectively communicate findings and analyses
  • Ability to work independently and as a
    member of a team.
  • Be self-motivated, proactive and have a
    positive attitude to work requiring minimum supervision.
How to Apply:
All suitably qualified and interested Ugandans are encouraged to apply
online by uploading an updated resume, cover letter and three professional references
at the web link below.

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