Finance and Operations Officer Non-profit Jobs – HelpAge International

Organisation: HelpAge
Duty Station: Kampala,
Reports to: Programme
About US:
HelpAge International is a global network of not-for-profit
organisations with a vision of a world where older people fulfill their
potential to lead active, dignified, healthy and secure lives.  With more than 70 affiliates and 300 partners
across more than 50 countries the HelpAge International network brings together
hundreds of organisations worldwide. HelpAge International has a secretariat
with offices in London and Brussels, five regional centres in Africa,
Asia/Pacific, Latin America, the Caribbean and Central Asia, seven national
programmes and a number of emergencies.
Job Summary: The Finance and
Operations Officer will mainly be responsible for the overall maintenance of a
reliable country financial, accounting and control system for Uganda country
Programme and maintaining a financial management system that ensures
accountability and integrity. Be responsible for logistics, human resources and
administration activities and be in charge of providing financial reports and
information to Uganda team, the Africa Regional Office and donors.
Key Duties and
Financial Accounting:
  • Establish
    and maintain effective procedures and systems for financial management and
    control in compliance with HelpAge International and donor
  • Manage
    the accounting systems for the recording of all financial information.
  • Provide
    monthly accounts and donor financial reports to the programme coordinator
    and the regional office in accordance with the organisation’s
    requirements and monthly financial cycle.
  • Manage
    bank relations and office cash flow, ensuring that regular and accurate
    transfer requests are made.
  • Undertake
    the year-end procedures, ensuring that all financial returns are completed
    accurately and within the stipulated timelines.
  • Oversee
    and coordinate the annual, internal and project audits and ensure
    recommendations are fully implemented and compliance with the Ugandan Tax
    laws and regulation by other governing bodies.
Budget Management:
  • Work
    in close liaison with the Country Coordinator to ensure thorough and
    effective management of budgets in the country programme; highlighting the
    key variances, reasons for these, and any remedial action that is
  • Assist
    the Programme coordinator and partner organisations in the
    preparation proposals budgets. Ensure that the donor regulations are
    understood and adhered to by the programme team.
  • Preparation
    of budgets
Capacity Building and Partner/ Donor liaison:
  • Capacity
    building of the programme staff and partner organisations on
    financial / budget management and donor regulations.
  • Assess
    and monitor Partner organisations to ensure implementation of
    recommendations and compliance with donor and government regulations.
  • Represent
    HelpAge in negotiations concerning program/project budgets and
    other financial issues with donors.
Logistics & Security:
  • Coordinate
    effective logistics and transport operations in support of programme work.
  • Manage
    assets by ensuring all assets / Inventory are tagged and update the
    asset/Inventory registers accordingly.
  • As
    the security focal person, to design, review and manage a security system
    which ensures the security of HelpAge staff and property, and to maintain
    awareness of security developments in Uganda which may impact on
    this security.
Human Resources & Administration:
  • Assist
    the Programme Coordinator in the development and implementation of
    appropriate HR systems, policies and procedures, and adherence to these by
  • Support
    the development and implementation of HR strategies and initiatives
    to help meet programme objectives.
  • Support
    the Programme Coordinator to ensure that the programme is fully compliant
    with Uganda’s labour laws in order to minimise any legal implications for
    HelpAge International

Qualifications, Skills and
  • The ideal candidate for the Helpage
    International Finance and Operations Officer job placement should
    preferably possess a Bachelor’s degree in a  business
    related field.
  • Certified
    Public Accountant (CPA) Uganda / ACCA
  • At least three years’ experience in a similar position
  • Extensive knowledge and experience in
    financial and management accounting in an NGO setting. 
  • Previous exposure and experience in
    working with multiple donors, providing support and guidance to financial
    and non-financial managers and coordinating multiple operations
  • Broad knowledge and understanding of
    electronic communication systems and methods, working knowledge of SUN
    Financial System and advanced spreadsheet skills, as well as analytical
    skills are essential to this role.
  • Experience
    in capacity building of partner organisations and non-finance staff.
  • Excellent
    communication and reporting skills (verbal and in writing).
  • Co-operative
    and supportive team player in a cross-cultural environment.
  • Exceptional
    coordination, and prioritisation skills, with a proven track record
    of managing competing demands.
  • Fluency
    in English (written and spoken)
How to Apply:
All suitably qualified candidates are strongly encouraged to send their
updated CVs and cover letters, detailing how you meet the criteria for this
role to
Deadline: 22nd September 2017
NB: Please note
applications will be reviewed on a rolling basis.  Interested applicants are therefore
encouraged to send their applications as soon as possible.

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