The Ugandan Jobline

• Establish
  and maintain effective procedures and systems for financial management and
  control in compliance with HelpAge International and donor
  requirements.
• Manage
  the accounting systems for the recording of all financial information.
• Provide
  monthly accounts and donor financial reports to the programme coordinator
  and the regional office in accordance with the organisation’s
  requirements and monthly financial cycle.
• Manage
  bank relations and office cash flow, ensuring that regular and accurate
  transfer requests are made.
• Undertake
  the year-end procedures, ensuring that all financial returns are completed
  accurately and within the stipulated timelines.
• Oversee
  and coordinate the annual, internal and project audits and ensure
  recommendations are fully implemented and compliance with the Ugandan Tax
  laws and regulation by other governing bodies.

• Work
  in close liaison with the Country Coordinator to ensure thorough and
  effective management of budgets in the country programme; highlighting the
  key variances, reasons for these, and any remedial action that is
  required.
• Assist
  the Programme coordinator and partner organisations in the
  preparation proposals budgets. Ensure that the donor regulations are
  understood and adhered to by the programme team.
• Preparation
  of budgets

• Capacity
  building of the programme staff and partner organisations on
  financial / budget management and donor regulations.
• Assess
  and monitor Partner organisations to ensure implementation of
  recommendations and compliance with donor and government regulations.
• Represent
  HelpAge in negotiations concerning program/project budgets and
  other financial issues with donors.

• Coordinate
  effective logistics and transport operations in support of programme work.
• Manage
  assets by ensuring all assets / Inventory are tagged and update the
  asset/Inventory registers accordingly.
• As
  the security focal person, to design, review and manage a security system
  which ensures the security of HelpAge staff and property, and to maintain
  awareness of security developments in Uganda which may impact on
  this security.

• Assist
  the Programme Coordinator in the development and implementation of
  appropriate HR systems, policies and procedures, and adherence to these by
  staff
• Support
  the development and implementation of HR strategies and initiatives
  to help meet programme objectives.
• Support
  the Programme Coordinator to ensure that the programme is fully compliant
  with Uganda’s labour laws in order to minimise any legal implications for
  HelpAge International

• The ideal candidate for the Helpage
  International Finance and Operations Officer job placement should
  preferably possess a Bachelor’s degree in a  business
  related field.
• Certified
  Public Accountant (CPA) Uganda / ACCA
• At least three years’ experience in a similar position
• Extensive knowledge and experience in
  financial and management accounting in an NGO setting. 
• Previous exposure and experience in
  working with multiple donors, providing support and guidance to financial
  and non-financial managers and coordinating multiple operations
  activities.
• Broad knowledge and understanding of
  electronic communication systems and methods, working knowledge of SUN
  Financial System and advanced spreadsheet skills, as well as analytical
  skills are essential to this role.
• Experience
  in capacity building of partner organisations and non-finance staff.
• Excellent
  communication and reporting skills (verbal and in writing).
• Co-operative
  and supportive team player in a cross-cultural environment.
• Exceptional
  coordination, and prioritisation skills, with a proven track record
  of managing competing demands.
• Fluency
  in English (written and spoken)

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